==Introduction==
We use over 200 radios at the event and they can be a vital tool to coordinate teams or call for help, so it is important ensure that crew only use a radio if it is assigned to them and everyone uses proper radio protocol.

==Allocation Pick-up and Drop-off==
Radios are pre-allocated to teams in advance of the event - please check with your team leader or head of department if you need a radio or if you need any radio equipment e.g. headsets.{{CaptionedImage|file=Radio shack.PNG|align=right|width=300px}}

'''Pick-up'''
*Most teams will pick up radios from the Radio Shack (located near Monster) from Thursday morning (unless you are on the list below) and these need to be signed for - check with your team leader if they will hand these out or if you should collect in person.
*The Radio Shack may be self serve for large parts of the event but there will be numerous signs to help guide you.
*Depending on stocks there may be headsets available at the Radio Shack but please remember to bring your headset if you already have one.
*Teams that collect radios from Ali's compound instead of the Radio Shack:
** Hygiene
** Infrastructure
** Tents
** Trader Liaison
** Traffic Management

'''Replacing batteries'''
*Charged batteries are available at the Radio Shack
*It is suggested to replace your battery at least once a day (unless you have one of the larger batteries) as the radio will become less effective on low charge (sometimes before you get a warning message)
*Please avoid taking a spare battery as we do not have enough extra batteries for everyone to do this and it can lead to other people not being able to use their radio when their battery runs out.

'''Drop-off'''
*Please return all radio equipment to the same location you picked it up from - except covert headsets which you should take home with you.
*Do not leave radios in ISO containers, the temperature and humidity changes are not good for electronics and the batteries are a fire risk.
*Please turn the radios off and remove the batteries to make packing up easier
==Damaged Radios or Batteries==
Take to the Radio Shack, deposit in the area provided (normally labelled Sad Radios) and clearly label any faults that are not immediately obvious.
==Radio Protocol & Use==
The below are the minimum standards we expect from all radio users, further down the page there are some guidelines that may be useful and explain some of the terminology some people may use
*Before transmitting move away from loud sources of background noise and if windy shield your microphone. If you have just changed channel then pause to check if someone else is mid conversation.
*Press the speak button, wait a second (it takes a moment to engage) and then say your name clearly and your message. You are limited to 60 seconds so make your message clear and concise.
*Take care you do not accidentally lean on the transmit button or allow the headset lead to work loose - this can tie up the channel. If this occurs the person transmitting cannot hear any radio calls so check neighboring radio holders rather than try to use the radio to find them.
*Several channels have high levels of use - do not hold a long conversation on any channel that is for contact purpose. Use the contact channel to locate the person you want to talk to and then then go to an adjacent conversation channel to communicate with them.
*Avoid swearing on the radio and do not make personal comments, radio is not the place to have 'sensitive' discussions.
==Emergencies==
Any [[Crewing#Emergencies|emergency]] at an event should be reported by radio to the relevant head of department. If your radio channel is being used to convey emergency information then do not use that radio channel for any other reason. Keep the channel clear so that the crew who are responding to the emergency can use it.

==Radio Channels==
<table>
<tr><th>Number</th><th>Channel</th><th>Use</th></tr>
<tr><td>1</td><td>'''Site Contact / Emergency channel'''</td><td>Site teams including site management & infrastructure, hygiene, sparkies, tents & accessibility, trader liaison, fire performance</td></tr>
<tr><td>2</td><td>'''Site Conversation'''</td><td>Spare channel for longer conversations</td></tr>
<tr><td>3</td><td>'''God/Gate'''</td><td>Contacting God, Gate or Weapons Check</td></tr>
<tr><td>4</td><td>'''Traffic'''</td><td>Contacting the traffic management team</td></tr>
<tr><td>5</td><td>'''Ref Contact & IT'''</td><td>Contacting referees in Anvil, plus IT or radio issues</td></tr>
<tr><td>6</td><td>'''Ref Conversation'''</td><td>Spare channel for longer conversations</td></tr>
<tr><td>7</td><td>'''Plot + Plot Production'''</td><td>Contacting plot and plot production teams</td></tr>
<tr><td>8</td><td>'''Matt Cave'''</td><td>Contacting the Game team</td></tr>
<tr><td>9</td><td>'''Egregore contact'''</td><td>Contacting Egregores or the Game Director</td></tr>
<tr><td>10</td><td>'''Egregore Conversation / Academy'''</td><td>Contact for the Academy team and spare channel for longer conversations</td></tr>
<tr><td>11</td><td>'''Skirmish Command'''</td><td>Contact the skirmish or battle plot teams</td></tr>
<tr><td>12</td><td>'''Battle 1'''</td><td>Contacting skirmish or battle referees</td></tr>
<tr><td>13</td><td>'''Battle 2'''</td><td>Contacting skirmish or battle referees</td></tr>
<tr><td>14</td><td>'''Civil Service'''</td><td>Contacting the Civil Service</td></tr>
<tr><td>15</td><td>'''First Aid '''</td><td>Contacting the Medic team</td></tr>
<tr><td>16</td><td>'''Security / Conduct / Participant Welfare'''</td><td>Contacting Security, Conduct or Participant Welfare teams</td></tr>
</table>

'''Extra Channels - New Radios Only'''
<table>
<tr><th>Number</th><th>Channel</th><th>Use</th></tr>
<tr><td>17</td><td>'''Spare 1'''</td><td>Not allocated to any specific team</td></tr>
<tr><td>18</td><td>'''Spare 2'''</td><td>Not allocated to any specific team</td></tr>
<tr><td>19</td><td>'''Spare 3'''</td><td>Not allocated to any specific team</td></tr>
<tr><td>20</td><td>'''Spare 4'''</td><td> Traffic Conversation (continue to use channel 4 to contact traffic)</td></tr>
</table>

==Common radio terminology and etiquettes==
The below terms and etiquettes are quite common and while you are not required to use them it is useful to understand what they mean and why some people use them
* "<your name> to <their team or name>", or "<their team or name> from <your name>" - getting someone's attention before starting a conversation (sometimes repeated for clarity/urgency), it is always recommended to wait for the other party to respond to ensure they are on the same channel and listening
*"Over" - I have finished speaking and am expecting a response
*"Out" - I have finished the conversation and do not expect a response
*"Returning to channel <your channel>" - I have finished the conversation and am returning to my normal channel
*"Roger" - I received and understood your message
*"Wilco" - I received your instructions and will comply
*"Say Again" - please repeat your last message
*"Voxing" or "Keying" - someone is accidentally transmitting
* [https://en.wikipedia.org/wiki/NATO_phonetic_alphabet NATO phonetic alphabet] - using names for letters when accuracy is required

== Radio handsets ==
Our current handsets are mostly Baofeng UV-5R (new radios) or Baofeng model BF-888S (old radios). Their headset connector is a Kenwood K1 (sometimes sold as K01, K001, etc.): any headset with that connector should work with them or search for headsets compatible with one of the model numbers.

All radios should have a green sticker (for UV-5Rs this will likely be behind the battery) to indicate they have been programmed with the correct PD channels, this will be either a green smiley face or a unlocked padlock (which means the radio will not autolock the keypad). If the radio does not have a sticker it may not be on the right channels and should be swapped at the radio shack (please put the unlabelled one in the Sad Radios box)

'''UV-5R (New radios)''' {{CaptionedImage|file=UV-5R.jpeg|align=right|width=100px}}
These do not have a channel selector knob and instead you use buttons on the front to switch between channels, the instructions below are also on the channel lammy attached to the radio
* Change Channel – Press and hold the # key (bottom right) until lock symbol disappears, then use up and down keys
* Avoid tapping the # after unlocking as this changes the power. Power will reset when switching channels
* Frequency Mode (to be avoided) – VFO/MR button is pressed while unlocked, press this button again to exit.

'''BF-888S (Old radios)''' {{CaptionedImage|file=BF-888.jpeg|align=right|width=100px}}
Your radio should tell you which channel you're on; if it's beeping instead, follow this procedure to get voice prompts back:
# Turn it off
# Switch to channel 10
# Hold down the push-to-talk button and the orange button with two pips on, next to the push-to-talk button
# With these held down, turn the radio on
# The radio should greet you with "Power on, ten"
# You can let go of the buttons now
This is a toggle; if you actually prefer the beeps, follow the same procedure.

If you find your radio is speaking Chinese, follow the same process but use channel 15 instead of 10.

[[Category:General]]

2026-06-01T18:15:06Z

Jcrollie:

==What are writeups and why do we do them==
Writeups are notes put against a participant for a number of different reasons, they allow us to keep a record of anything notable about that person and if necessary take actions. While these are commonly used in battles and skirmishes to record rules or safety issues they can also be used in other situations to record an interaction. Typical reasons for writeups are:
*The person came to one of the ref locations to report an issue that was not immediately resolved or where followup may be required e.g. they came to make a complaint (noting you should advise they email PD with complaints but a record that they contacted the ref team can help link up information in some cases)
*The person needed to be corrected about the rules or a safety issue e.g. during a tournament, skirmish or battle
*You need to record something about the person and there is not a more appropriate place to record it

==How to do a writeup==
The overall aim with the writeup is to record as factually as possible exactly what the situation is plus provide enough detail for PD to followup to get more information and to make a decision on what if any actions to take. Key points to consider:
*Make sure you correctly identify the person the writeup is about e.g. if you are writing something down to put on the system later it is recommended you try to get two forms of ID such as a name and PID. If you cannot then make sure you state this in case there is any question on who the person was
*Be clear where you are stating something factual or something you personally observed versus an opinion or something reported to you, both can useful to give context to the situation but be clear which is which
*If you are passing this to someone else to put on the system please also provide your name and PID in case PD need to contact you for more information
*Include any relevant context or mitigating information e.g. the player was new to Anvil or they took being corrected on the rules well
*Put writeups against player record rather than the character record and mark them as a Ref Note, if there are two people involved either put a note against both or against the instigator, if you do not have an ID they put it against Graeme Jamieson (PID - 927)
*Do not record writeups for feedback against groups or nations or for positive feedback, neither are likely to result in any actions taken but report any extreme cases the Head Refs
*Also notify the shift leader or Head Refs that you have entered these on the system, especially if you think there may need to be action taken

==What happens with writeups==
All new writeups are reviewed after each event so that any follow up or actions can be taken whilst it is fresh in everyone's heads. There are several outcomes that can occur and the most common are listed below:
* Further investigation - you may be contacted after the event to provide some more detail
* No action - for note only. While no direct action will be taken this might be taken into consideration for any future issues
* Feedback to the participant - if required PD will contact the person with any feedback
* Sanctions - for more serious issues [https://www.profounddecisions.co.uk/empire-wiki/Sanctions Sanctions] may be applied in line with PD's Conduct policy
==Examples==
These are some examples of a good write up
*Saturday Battle E1 2026, reported by Jane Doe (PID 1234) - On receiving reports of heavy blows coming from a group of combatants i observed then for a period of time. I observed John Smith (PID 4321) land several heavy blows and asked them to step to the side whereupon i explained the blows appeared to be excessive. John also appeared to be slightly overwrought, possibly from the intensity of the combat, after taking a few seconds to calm down John responded well to correction and apologised to the person they had landed heavy blows on
*Saturday 15:00 John Smith (PID 4321) came to the Ref tent to report an incident where someone had stolen something from their IC tent without permission between the times of 13:00-14:00 that day, they related suspicions that person Z had stolen the item but did not see this directly, they confirmed that they had searched the tent thoroughly to check the item had not been misplaced
These writeups have less useful information in them
*A player came to the ref tent to report the player of one of the generals in X nation had stolen their item
*E1 battle, a ref (name unknown) told me that group X had been dealing heavy blows

Write-ups

2026-05-31T10:20:05Z

Jcrollie: Created page with "==What are writeups and why do we do them== Writeups are notes put against a participant for a number of different reasons, they allow us to keep a record of anything notable about that person and if necessary take actions. While these are commonly used in battles and skirmishes to record rules or safety issues they can also be used in other situations to record an interaction. Typical reasons for writeups are: *The person came to one of the ref locations to report an is..."

Introduction to reffing

2026-05-31T09:35:27Z

Jcrollie:

This is a rough outline of how reffing at Empire works, mainly aimed at people considering joining the referee team.

Reffing at Empire is largely customer support. You'll spend most of your time helping players interact with the rules system and world, asking players to follow the rules, or solving/escalating players' problems.

Reffing is an entirely out-of-character role: refs aren't present in character, and you don't have an in-character agenda.

Refs have relatively little creative latitude: you'll normally be supporting players as they interact with the output of the plot writers. There's no reason you can't also write plot, though: consult the [[Plot creation process]] page to see if it appeals.

Become a ref if you want:
* to help players enjoy the event
* to watch a whole bunch of roleplaying
* a good hard look at the inside of the plot sausage factory
* a knowledgeable team just a radio call away

= Interactions with players =

You'll typically have one of three interactions with a player:

# Their character wants to do something, and you'll help them understand the rules requirements, help them with any of those that need a ref, log anything that needs logging in the database, and get them any extra information their character finds out. Alternatively you'll work out that the character can't do what they want and guide them towards something helpful.
# You'll see a player breaking the game rules and ask them to stop. There's a set of guidelines for this at [[Intervention]]. Often you can get the job done with a raised eyebrow, though.
# A player will tell you that a toilet's broken, a tent's fallen over, or they need first aid. You'll use your radio to contact a team who're good at dealing with that problem. There's a set of guidelines for this at [[Crew protocol]].

= Types of reffing =

There are four main places reffing happens: Anvil, quests, static locations and battles. They're all different kinds of work: do ones you think you'll enjoy, but don't be afraid to try out other areas. In all cases you will have a radio: it is probably your most useful piece of equipment, and if you find you're confused or unsure about something you should use it to ask for advice. You shouldn't need to guess at all.

== Anvil reffing ==

Here you'll have a tablet, as well as your radio, and you'll need to be able to operate it. The ref interface isn't overly difficult to learn. You'll mostly amble or loiter around the IC field and players will ask you to help them investigate items, do rituals, or manage their inventory. Sometimes you'll hear over the radio that there's a player somewhere else who needs a ref; if you're able, let the caller know and head over there.

Most of the roleplaying on Anvil tends to be relatively relaxed and social, and the reffing tends to follow that: unless we're seriously short-staffed, you can just walk between ref requests. Some refs have found that they could get the job done by lying on a cushion in the Civil Service hub.

Plot that hits Anvil is usually designed to fragment on impact: by the time it reaches a ref it normally consists of an excited bunch of players with a magic item you've never seen before, asking to do something you barely understand. This is normal. Don't panic. Between your tablet and your radio you'll be able to work out what's going on and either help the players along or let them down gently.

== Quest/Skirmish reffing ==

You won't have a tablet here: we can't sensibly get the wi-fi into the woods, so there's no point carrying a fragile slab of electronics. You'll still have your radio, though.

Quests tend to involve quite a bit of fighting, and most of the reffing revolves around this. Most of your work will consist of watching the combat and encouraging players who aren't following the rules to do so. Sometimes the players will want to perform a ritual or investigate some item or location on the quest, and you'll also need to handle that.

You won't have creative control of the quest unless you wrote it. The person who wrote it should be available to answer questions.

Some processes are covered in more detail in [[Battle and Skirmish Processes]]

== Static locations ==

There are several static locations where players can come to find referees e.g. the GOD tent, the Regio and the Ref Access Tent (RAT). They will have chairs, computers and electric lighting. You will need to manage a queue of players and occasionally support other referees or crew with more complicated questions.

== Battles ==

These are a lot like quests, but dramatically larger and consequently a bit more regimented. You will be briefed on what to expect, and given a role, on the morning of the battle. You might be following a particular group of monsters or players around to check they're taking their hits, standing near an objective to check the players do their thing to it, or counting how many siege engineers escape from the players. You might get re-tasked as the battle changes.

What you ''don't'' need to worry about is re-balancing and directing the fight to keep it interesting: PD haven't quite got to the stage where we wind up the monsters and let the battle go, but that's the broad aspiration.

[[Battle Ref Guidelines]]

Some processes are covered in more detail in [[Battle and Skirmish Processes]]

[[Category:Reffing]]

[[Writeups]]

File:PD Organisational diagram.jpg

2026-05-30T12:04:22Z

Jcrollie: Jcrollie uploaded a new version of File:PD Organisational diagram.jpg

PD organisational diagram

Organisation, Roles & Responsibilities

2026-05-30T12:03:21Z

Jcrollie:

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.
====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area
===Gate===
'''HoDs''' - Mike Brereton 
'''Radio Channel''' - 3 from Thursday lunchtime 
'''Responsibilities:'''
#Checking tickets for players who arrive
#Booking players in who haven't booked in advance
#Managing the queue of vehicles waiting to enter site
#Counting money from Thursday arrivals and gate bookings
#Being a welcoming presence to anyone who arrives (since we're the first crew members attendees will meet at an event).
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - Clive Evans 
'''Radio Channel''' - 5 from Thursday to Sunday evening 
'''Responsibilities:'''
#Responsible for keeping the website working both between and at events
#Managing the WiFi network on the site for use by participants and crew
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls
===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare
===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.
===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event
===Set Dressing===
'''HoDs''' - Joseph Dods 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena
===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.
===Weapons Check===
'''HoDs''' - David Henderson 
'''Radio Channel''' - 3 from Thursday to Sunday time out 
'''Responsibilities:'''
#Ensure all weapons brought to events by players/crew are suitable to be used across anvil/the battlefield (as per PD’s weapons check rules).
#Ensure all bow and crossbow users are aware of PD’s Archery safety rules and can demonstrate how to safely string the weapon & check arrows and bolts for damage
#Ensure all metal armour brought by players/crew to the event is suitable to be worn (as per PD’s armour rules).
#Ensure all PD monster costumes are suitable to be worn/used across anvil/the battlefield.
#Are available to do ad-hoc checks across the field. But we encourage all players to ensure all weapons & metal armour is checked as soon as possible before being worn on the anvil field.

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety
===Tavern===
'''HoDs''' - Pip Fraser 
'''Radio Channel''' - 
'''Responsibilities:'''

===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-30T12:01:33Z

Jcrollie:

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - Mike Brereton 
'''Radio Channel''' - 3 from Thursday lunchtime 
'''Responsibilities:'''
#Checking tickets for players who arrive
#Booking players in who haven't booked in advance
#Managing the queue of vehicles waiting to enter site
#Counting money from Thursday arrivals and gate bookings
#Being a welcoming presence to anyone who arrives (since we're the first crew members attendees will meet at an event).

===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - Clive Evans 
'''Radio Channel''' - 5 from Thursday to Sunday evening 
'''Responsibilities:'''
#Responsible for keeping the website working both between and at events
#Managing the WiFi network on the site for use by participants and crew

===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls
===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare
===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.
===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event
===Set Dressing===
'''HoDs''' - Joseph Dods 
'''Radio Channel''' - 
'''Responsibilities:'''

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.
====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena
===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.
===Weapons Check===
'''HoDs''' - David Henderson 
'''Radio Channel''' - 3 from Thursday to Sunday time out 
'''Responsibilities:'''
#Ensure all weapons brought to events by players/crew are suitable to be used across anvil/the battlefield (as per PD’s weapons check rules).
#Ensure all bow and crossbow users are aware of PD’s Archery safety rules and can demonstrate how to safely string the weapon & check arrows and bolts for damage
#Ensure all metal armour brought by players/crew to the event is suitable to be worn (as per PD’s armour rules).
#Ensure all PD monster costumes are suitable to be worn/used across anvil/the battlefield.
#Are available to do ad-hoc checks across the field. But we encourage all players to ensure all weapons & metal armour is checked as soon as possible before being worn on the anvil field.

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety
===Tavern===
'''HoDs''' - Pip Fraser 
'''Radio Channel''' - 
'''Responsibilities:'''

===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-30T11:59:32Z

Jcrollie: /* Set Dressing */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - Mike Brereton 
'''Radio Channel''' - 3 from Thursday lunchtime 
'''Responsibilities:'''
#Checking tickets for players who arrive
#Booking players in who haven't booked in advance
#Managing the queue of vehicles waiting to enter site
#Counting money from Thursday arrivals and gate bookings
#Being a welcoming presence to anyone who arrives (since we're the first crew members attendees will meet at an event).

===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - Clive Evans 
'''Radio Channel''' - 5 from Thursday to Sunday evening 
'''Responsibilities:'''
#Responsible for keeping the website working both between and at events
#Managing the WiFi network on the site for use by participants and crew

===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy

====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - David Henderson 
'''Radio Channel''' - 3 from Thursday to Sunday time out 
'''Responsibilities:'''
#Ensure all weapons brought to events by players/crew are suitable to be used across anvil/the battlefield (as per PD’s weapons check rules).
#Ensure all bow and crossbow users are aware of PD’s Archery safety rules and can demonstrate how to safely string the weapon & check arrows and bolts for damage
#Ensure all metal armour brought by players/crew to the event is suitable to be worn (as per PD’s armour rules).
#Ensure all PD monster costumes are suitable to be worn/used across anvil/the battlefield.
#Are available to do ad-hoc checks across the field. But we encourage all players to ensure all weapons & metal armour is checked as soon as possible before being worn on the anvil field.

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - Joseph Dods 
'''Radio Channel''' - 
'''Responsibilities:'''

===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - Pip Fraser 
'''Radio Channel''' - 
'''Responsibilities:'''

===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-30T11:58:57Z

Jcrollie: /* Tavern */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - Mike Brereton 
'''Radio Channel''' - 3 from Thursday lunchtime 
'''Responsibilities:'''
#Checking tickets for players who arrive
#Booking players in who haven't booked in advance
#Managing the queue of vehicles waiting to enter site
#Counting money from Thursday arrivals and gate bookings
#Being a welcoming presence to anyone who arrives (since we're the first crew members attendees will meet at an event).

===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - Clive Evans 
'''Radio Channel''' - 5 from Thursday to Sunday evening 
'''Responsibilities:'''
#Responsible for keeping the website working both between and at events
#Managing the WiFi network on the site for use by participants and crew

===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy

====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - David Henderson 
'''Radio Channel''' - 3 from Thursday to Sunday time out 
'''Responsibilities:'''
#Ensure all weapons brought to events by players/crew are suitable to be used across anvil/the battlefield (as per PD’s weapons check rules).
#Ensure all bow and crossbow users are aware of PD’s Archery safety rules and can demonstrate how to safely string the weapon & check arrows and bolts for damage
#Ensure all metal armour brought by players/crew to the event is suitable to be worn (as per PD’s armour rules).
#Ensure all PD monster costumes are suitable to be worn/used across anvil/the battlefield.
#Are available to do ad-hoc checks across the field. But we encourage all players to ensure all weapons & metal armour is checked as soon as possible before being worn on the anvil field.

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - Pip Fraser 
'''Radio Channel''' - 
'''Responsibilities:'''

===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-30T11:54:33Z

Jcrollie: /* Gate */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - Mike Brereton 
'''Radio Channel''' - 3 from Thursday lunchtime 
'''Responsibilities:'''
#Checking tickets for players who arrive
#Booking players in who haven't booked in advance
#Managing the queue of vehicles waiting to enter site
#Counting money from Thursday arrivals and gate bookings
#Being a welcoming presence to anyone who arrives (since we're the first crew members attendees will meet at an event).

===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - Clive Evans 
'''Radio Channel''' - 5 from Thursday to Sunday evening 
'''Responsibilities:'''
#Responsible for keeping the website working both between and at events
#Managing the WiFi network on the site for use by participants and crew

===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy

====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - David Henderson 
'''Radio Channel''' - 3 from Thursday to Sunday time out 
'''Responsibilities:'''
#Ensure all weapons brought to events by players/crew are suitable to be used across anvil/the battlefield (as per PD’s weapons check rules).
#Ensure all bow and crossbow users are aware of PD’s Archery safety rules and can demonstrate how to safely string the weapon & check arrows and bolts for damage
#Ensure all metal armour brought by players/crew to the event is suitable to be worn (as per PD’s armour rules).
#Ensure all PD monster costumes are suitable to be worn/used across anvil/the battlefield.
#Are available to do ad-hoc checks across the field. But we encourage all players to ensure all weapons & metal armour is checked as soon as possible before being worn on the anvil field.

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-30T11:51:54Z

Jcrollie: /* Weapons Check */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - Clive Evans 
'''Radio Channel''' - 5 from Thursday to Sunday evening 
'''Responsibilities:'''
#Responsible for keeping the website working both between and at events
#Managing the WiFi network on the site for use by participants and crew

===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy

====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - David Henderson 
'''Radio Channel''' - 3 from Thursday to Sunday time out 
'''Responsibilities:'''
#Ensure all weapons brought to events by players/crew are suitable to be used across anvil/the battlefield (as per PD’s weapons check rules).
#Ensure all bow and crossbow users are aware of PD’s Archery safety rules and can demonstrate how to safely string the weapon & check arrows and bolts for damage
#Ensure all metal armour brought by players/crew to the event is suitable to be worn (as per PD’s armour rules).
#Ensure all PD monster costumes are suitable to be worn/used across anvil/the battlefield.
#Are available to do ad-hoc checks across the field. But we encourage all players to ensure all weapons & metal armour is checked as soon as possible before being worn on the anvil field.

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-30T11:44:58Z

Jcrollie: /* IT */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - Clive Evans 
'''Radio Channel''' - 5 from Thursday to Sunday evening 
'''Responsibilities:'''
#Responsible for keeping the website working both between and at events
#Managing the WiFi network on the site for use by participants and crew

===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy

====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-30T11:43:06Z

Jcrollie: /* Makeup */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - Zac Mantiuk 
'''Radio Channel''' - None (Contact via Plot Production on 7 if needed) 
'''Responsibilities:'''
#We cover applying and removing makeup, facepaint, injury/fake blood and prosthetics on crew members for Plots
#Mostly NPC, though we also do skirmish and academy

====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-20T16:02:31Z

Jcrollie: /* Operations (Matt Pennington, Clare Evans) */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Radios===
'''HoDs''' - James Crollie 
'''Radio Channel''' - 5 
'''Responsibilities:'''
#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
#Setting up and taking down the Radio Shack tent / collection point
#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-20T15:55:27Z

Jcrollie: /* Photography */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography and Fire Performance===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-20T15:51:38Z

Jcrollie: /* Crew Welfare */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]]
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - Louise Ardent 
'''Radio Channel''' - 1 from Thursday to Sunday 
'''Responsibilities:'''
#Provide food and drinks 24 hours for crew, catering to dietary requirements
#Liaise with other teams for supply runs
#Organise food for Wednesday night and crew party

===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T17:49:07Z

Jcrollie: /* Site (Ali Pennington) */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T17:46:42Z

Jcrollie: /* Refs (Graeme Jamieson) */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
Teams responsible for rules and combat safety
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T17:46:06Z

Jcrollie: /* Field NPCs (Clare Evans) */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
Various NPCs teams on the Anvil field
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T17:45:28Z

Jcrollie: /* Campaign & Plot (Andy Raff, Matt Pennington) */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing plus plot execution processes
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

File:PD Organisational diagram.jpg

2026-05-19T17:40:32Z

Jcrollie: Jcrollie uploaded a new version of File:PD Organisational diagram.jpg

PD organisational diagram

Organisation, Roles & Responsibilities

2026-05-19T17:38:45Z

Jcrollie:

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing process
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T17:33:03Z

Jcrollie: /* Campaign & Plot (Andy Raff, Matt Pennington) */

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Campaign & Plot (Andy Raff, Matt Pennington)==
Departments and teams involved in the plot and campaign writing process
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.
===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events
===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T17:20:29Z

Jcrollie:

==Org Chart==
This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Campaign & Plot (Andy Raff, Matt Pennington)==
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.

===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events

===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Battle Safety

2026-05-19T17:19:25Z

Jcrollie:

==Summary==
Battles can be intense situations, both physically and mentally, and there are a few additional considerations in addition to the usual [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety Combat safety] rules

* Our rules and referee team reduce the risks associated with combat in Empire, but they do not eliminate them
* You must follow all safety guidance given to you by our referees or other members of crew
* If you are at elevated risk from strenuous physical activity then follow any medical advice you have been given

Our skirmishes and battles are a contact sport and our rules serve to mitigate the risks, but cannot eliminate them. Participants who take the battlefield are exposed to a number of physical risks. These risks include the potential for heavy blows, physical crushes from other participants, accidental falls, and the trips and hazards of uneven ground. While our rules state all blows must be pulled, larp combat is unpredictable - and at Empire it happens on outdoor terrain, in all weathers.

It is the responsibility of everyone taking part in a battle to consider their own safety and that of the participants around them. All participants in battles should adhere to the instructions of referees and other members of crew, who have your safety and enjoyment as their primary consideration. You can practice good "self-care" by being aware of the trip hazards on the battlefield and preparing for them by wearing sensible supportive footwear; by ensuring you wear suncream if needed; and by bringing enough water to keep you hydrated throughout the battle.

If you consider yourself to be at an elevated risk of serious injury from these activities, then we ask that you take that into consideration when deciding whether to fight in battles. If you are recovering from an OC injury, are pregnant, or have any health issues that mean taking part in contact sports would put you at additional risk, then you may wish to consider seeking medical advice before participating. If a medical professional has advised you to avoid strenuous physical activity - for example, if you have an ongoing health condition that means you are at risk of permanent or even fatal injury if you participate in combat - then you should not participate in fighting.

==Battle Referees==
There will be a team of Referees for each battle who are there to monitor the safety of all participants and ensure the rules are being followed correctly. The referee team coordinate their activities by radio and often will be aware of issues that may not seem immediately obvious. Where needed they may intervene to avoid dangerous situations occurring or check participants are aware of the rules. Typical interventions are listed below:
* '''Giving direction''' - Referees may sometimes instruct you to avoid dangerous areas or scenarios e.g. 'do not fight in this area' or 'do not retreat any further', if you feel there is information the referee may not be aware of please pass this on but you must follow their instructions as long as it is safe to do so. Where they are warding off an area they may stand with arms outstretched, you must not seek to pass behind them into the area they are warding as it may contain a hazard or a First Aid situation
* [https://www.profounddecisions.co.uk/empire-wiki/Calls#TIME_FREEZE '''Time Freeze] and reposition''' - if a situation is at risk of becoming unsafe the Referees may call a time freeze and reposition participants, they will attempt to ensure this does not disadvantage either side but will favour players over monsters if there is no other option
* '''Step out of character''' - a Referee may ask you to step to the side or out of a combat to ask you some questions including your name and PID. This does not automatically mean you are in trouble and you should cooperate by providing all the information asked for plus anything else you feel is relevant. The referee will ensure you do not suffer any IC disadvantage when being returned to play

==Crushes and crush lines==
A crush is a situation where the participants become tightly packed and can occur in several different scenarios e.g. when fighting through a narrow opening such as a gap in the hedge line or when battle lines form in a large open space. Crushes are not inherently dangerous but are typically the most intense areas of combat and can cause safety issues if left unmanaged. Below are a few considerations on how to self manage these situations, plus what the Referee team may do
* '''Be aware''' - please be aware of your surroundings and your opponents surroundings and give them some space if they are trapped against a hazard e.g. a hedge or fence, pay attention to the ground in particular for any prone people near you
* '''Call a ref''' - if you are getting concerned the crush is becoming dangerous bring it to the attention of a Referee, they can help to de escalate the situation. Note you can always use the [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety#Non-Contact Non Contact] rule to extract yourself from a situation you are uncomfortable with
* '''Crush Referee''' - for larger crushes Referees may need to position themselves in the combat itself to be able to see and react more effectively, please try and avoid striking them or using them as cover. Occasionally they may kneel to avoid blocking combat, this does not mean there is a [https://www.profounddecisions.co.uk/mediawiki-crew-pd/index.php?title=Battle_Ref_Guidelines&action=submit#First_Aid_(previously_Man_Down) First Aid] situation
* '''Exit corridor''' - in some situations Referees may make a path for dead or dying characters to exit the crush, you must not seek to block this exit path or strike exiting characters that are following the Non Contact rules

==Being safe on the ground==
Be aware of your surroundings at all times when prone, retreating combatants may not see you on the ground and stand on you or fall over you.
* If you are prone in an area with combat or people moving past, you are recommended to keep your limbs close to your body
* If you are healing people on the ground be aware of retreating crush lines and move out of the way if possible, the retreating combatants may not be aware of you until it is too late
* Referees may instruct you to move out of an area - they will attempt ensure you do not suffer any IC disadvantage from being repositioned

==First aid or mental health first aid==
During battles there will be members of the First Aid and [http://Participant%20Welfare https://www.profounddecisions.co.uk/empire-wiki/Participant_welfare] teams working with the Referee team. If you feel you need the services of either team contact a Referee who will call them for you. Some participants, especially if new to battles, can find them a bit overwhelming and these 3 teams can work with you to provide immediate support whether that is a brief pause to regain your composure or to help you exit the battlefield
* Being impacted by a Health issue (medical or mental) will not disadvantage your character

Organisation, Roles & Responsibilities

2026-05-19T14:33:30Z

Jcrollie: /* Referee team (Anvil, skirmish & battle) */

This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Campaign & Plot (Andy Raff, Matt Pennington)==
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.

===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events

===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules both within Anvil and on battles and skirmishes
#Managing LARP combat safety, both participant actions and environment e.g. checking for terrain issue, managing light levels etc
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles e.g transit from Sentinel gate to receiving stones
#Visible point of contact for player queries
#Providing one or more static points of contact in Anvil (at a minimum a presence by the Regio), plus a mobile accessibility service on request.

===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T13:51:21Z

Jcrollie: /* Skirmish Team */

This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Campaign & Plot (Andy Raff, Matt Pennington)==
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.

===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events

===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown====
'''Team Lead''' - Gary Smith, Michael Brown 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Managing unpacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War====
'''Team Lead''' - Bronwyn Flower-Bond & Sophie Williams 
'''Radio Channel''' - not on radio 
'''Responsibilities:'''
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules
#Managing LARP combat safety
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles
===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T13:49:42Z

Jcrollie: /* Plot NPCs */

This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''Team Lead''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Campaign & Plot (Andy Raff, Matt Pennington)==
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.

===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events

===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown - Gary Smith, Michael Brown====
#Managing upacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War''' - Bronwyn Flower-Bond & Sophie Williams====
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules
#Managing LARP combat safety
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles
===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking

Organisation, Roles & Responsibilities

2026-05-19T13:49:20Z

Jcrollie: /* Accessibility Team */

This page shows the PD organisational structure with details on what each team does and how to contact them at the event

[[File:PD Organisational diagram.jpg|frame|left]] 
==Operations (Matt Pennington, Clare Evans)==
Primarily backstage departments relating to the operation of the event
===Coach Team===
'''HoDs''' - Elwyn York 
'''Radio Channel''' - Spare 1 
'''Responsibilities:'''
#Planning and managing the the PD coach between site and Station.
#Helping players with their luggage & relevant site information.
#Liaising with GOD for the management of the Sunday list to ensure people get offsite
#Managing any relevant signage in the area including temporary barriers for player & coach safety
#Managing traffic around the coach area

===Gate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===God===
'''HoDs''' - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head 
'''Radio Channel''' - 3 Thursday - Sunday eve 
'''Responsibilities:'''
#(Along with Gate) managing bookings and ticket payments at the event
#Creating and distributing character packs
#Lost property
#Player PC provision
#Resource hand-in and swapping
#Potion brewing
#(Along with refs) recording and processing rituals, spells and ceremonies
#(Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
#Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
===IT===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Moderators===
'''HoDs''' - Miranda Brennan 
'''Radio Channel''' - none, mainly active outside of events 
'''Responsibilities:'''
#Moderation on PD’s official Facebook groups and page, plus the PD forums. There are 14 FB areas total (10 nations, main group, ads group, new player group, main page).
#Occasional comms work/advising/proofing for PD although this is more ad hoc.
#Liaise with Game Team on rules rules directives etc when required.
#Occasional refreshing of online game materials e.g kit brief overhauls

===Participant Welfare===
'''HoDs''' - Kerrie Hill 
'''Radio Channel''' - 16 from Thursday pm to Sunday afternoon 
'''Responsibilities:'''
#Core purpose - to supports all Empire participants, players, and crew who experience unexpected practical, emotional difficulties, or often a mixture of both during an event.
#Support when someone’s usual coping strategies or plans fail due to circumstances outside their control.
#Can also support other departments if they are concerned about participant distress for any reason.
#Practical support — PW helps with immediate practical problems such as missing, damaged, or inadequate camping equipment, organising to get off site (security/ site crew/ traffic do the escorting off site)
#Emotional support — PW provides short term emotional support for people in distress, helping them stabilise and feel safe.
#In exceptional circumstances or if uncertain please talk to Kerrie Hill HoD
#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

===Photography===
'''HoDs''' - Tom Garnett 
'''Radio Channel''' - TBC 
'''Responsibilities:'''
#Providing the system with photographic images, on spec, and to order.
#Being a point of contact and coordination for all other event attendees who engage in photography.
#Liasing with external organisations who wish to take, or receive, photographs, as required.
#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

===Plot Production (tbc)===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Costume====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Encounter Tents====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Makeup====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Plot NPCs====
'''HoDs''' - Beth Charlton 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#The team is responsible for the all plot NPCs that appear on the field, and in tents. We are not Civil Service or Egregores or anything like that, and we don't do battles!
#Working with Head of Plot Writers and Head of Plot Production in the field
#Between events, talking with Clare about new recruits and crew turn over.
#In the field activities include, people management, answering some plot related radio calls, and generally acting as a point of contact for the monster tent.

====Props====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Set-up====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====SFX====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
====Workshop====
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Campaign & Plot (Andy Raff, Matt Pennington)==
===Battles===
'''HoDs''' - Tom Hancocks 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Creating battle opportunities and managing the plot elements of them
#Recording monster and player numbers for battles
#The War Scout which is a player facing role to advise players on IC details relating to skirmishes and battles
#Red/Black "Battle Support" team that assist with briefing monsters and plot elements of battles and skirmishes
#Battle prep from the monster side, and managing respawn points.

===Plot Writers===
'''HoDs''' - Michael Crotch-Harvey 
'''Radio Channel''' - 7 during time in 
'''Responsibilities:'''
#Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
#Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
#Controls budget available to Plot Writers
#Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
#Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events

===Skirmish Team===
'''HoDs''' - Chira Roberts, Faith Lilley 
'''Radio Channel''' - 11 during time in 
'''Responsibilities:'''
#Responsible for the whole team both at events and between events
#Communication with Matt and other teams to ensure Skirmish are delivering the best possible experience while having everything they need to be happy and successful.
====Setup & Takedown - Gary Smith, Michael Brown====
#Managing upacking and repacking of the Skirmish ISO
#Organising Skirmish section of the monster room
#Skirmish crew check-in and meal ticket distribution
====Team Plot & Team War''' - Bronwyn Flower-Bond & Sophie Williams====
#Responsible for mobilising the Skirmish team out onto skirmishes on time, in the right kit
#Liasing with the plot writer and battle team to ensure that the Skirmish portrays the intended plot

==Field NPCs (Clare Evans)==
===Academy===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Civil Service===
'''HoDs''' - Jonathan Kidger 
'''Radio Channel''' - 14 during time in 
'''Responsibilities:'''
#Administration of various in-character processes
#Running of each of the bodies of state
#Managing use of IC spaces: Hub, Senate, Military Council, Hall of Worlds, Sodality, Arena

===Egregores===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Magistrate===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''

==Refs (Graeme Jamieson)==
===Referee team (Anvil, skirmish & battle)===
'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker 
'''Radio Channels''' - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime) 
'''Responsibilities:'''
#Adjudicating and enforcing rules
#Managing LARP combat safety
#Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
#Managing the logistics of getting players to skirmishes or battles
===Weapons Check===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
*Team leads - David Henderson
*Responsibilities -

==Site (Ali Pennington)==
===Camp Planner===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Crew Welfare===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Hygiene===
'''HoDs''' - Tim Knight, Athena Wride 
'''Radio channel''' - 1 from Fri pm - Sun eve 
'''Responsibilities:'''
#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
#Triaging issues with toilets, raising with PD's contractor where relevant
#Tidying and re-stocking the toilets on Saturday and Sunday mornings
#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
#Providing PPE (disposable gloves, disposable aprons) to teams that need it
===Infrastructure===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Litter Picking===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Security===
'''HoDs''' - Sandy Wragg 
'''Radio Channel''' - 16 from Thursday evening to Sunday evening 
'''Responsibilities:'''
#Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
#Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
#Dealing with trespassers
#Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
#Criminal behaviour (violence, theft, etc.)
#Finding lost people
#Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

===Set Dressing===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Sparky===
'''HoDs''' - Ian Roper 
'''Radio Channel''' - 1 Wednesday to Monday 
'''Responsibilities:'''
#Design, deployment & teardown of temporary electrical installation for the event.
#Provision of power to facilities (toilets, bar, etc)
#Provision of non-fx lighting
#Provision of power for accessibility requirements
#Build & repair of electrical equipment
#Maintenance of electrical system during the event
#General electrical safety

===Tavern===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Tent Team===
'''HoDs''' - Morgan Wilkinson 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Setting up and taking down PD tents
#Maintaining those tents
#Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
#Bench allocation and distribution
#Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
#Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
====Accessibility Team====
'''Team Lead''' - Ambrose Mccullough (Reporting to Margan Wilkinson) 
'''Radio Channel''' - 1 from Weds - Monday 
'''Responsibilities:''
#Build ramps to allow access to raised areas on site (Crew Welfare and Tavern)
#Ensure entrances and exits of the IC and OOC areas are accessible to all site users. (By digging in water pipes and similar.)
#Respond to radio calls for Accessibility (site users with accessibility needs needing assistance, and accessibility issues have occurred like a ramp needing repair.)
#Maintain and monitor level of accessibility of the site
#Liaise with other departments regarding accessibility, i.e sparkies, site and welfare.

===Trader Liaison===
'''HoDs''' - 
'''Radio Channel''' - 
'''Responsibilities:'''
===Traffic===
'''HoDs''' - Em Bairstow, Wayne Newton 
'''Radio Channel''' - 4 from Thursday to Sunday evening 
'''Responsibilities:'''
#Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
#Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
#Directing players and helping to find suitable parking/pitching locations
#Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
#Crew camp pitcher (new role under traffic team)
#*Organising the pitching in crew camp
#*Maintaining emergency access and preventing incorrect pitching and parking