PD Crew Wiki - User contributions [en-gb]

Participant welfare team

2025-10-19T14:40:45Z

Kaberett: update references to HoD

== Overview ==
The participant welfare team exists to help event participants who are unable to enjoy the event due to mental health issues or emotional distress. When crew members in other teams need support for participants in emotional distress that exceeds their capability to provide help, they can request welfare team support via radio. Crew members who are experiencing distress themselves can contact welfare by radio.

Since emotional distress often accompanies other problems, the welfare team will frequently give and receive referrals with other teams. Welfare team support may be one side of a larger picture, and there may sometimes be a “revolving door” pattern to interactions between the welfare team and other specialised teams within the PD structure. The recurring nature of welfare situations makes it important to track information about the history of interaction with participants to enable effective work by later team members, while maintaining the privacy of the individuals involved.

Members of the welfare team may have skills and experience in counselling, psychotherapy, or similar backgrounds. It is important to recognise, however, that the work of the welfare team at events does not aim to be therapeutic. Event participants and visitors to the welfare tent are not our clients or patients, and our work is closer to that of crisis helpline counsellors or of a good friend than that of a professional counsellor or psychotherapist. The goal of the welfare team is to assist participants move through the distress and help them attain a state where they can go back into the field and enjoy the event again, as quickly and as smoothly as possible. If that is not possible, and the best thing for them would be to go home, then the welfare team can call other teams to assist them in leaving site.

== Guiding Principles ==
There are five principles that guide the work that the welfare team does.

=== Treat People as Individuals ===
It is all too easy to assign individuals to categories and then make generalisations and assumptions about them. This is to be avoided as it can lead to mistakes and oversights. Instead, treat the person in front of you as a unique individual, not just as ''a'' human being, but as ''this'' specific human being. By starting with the assumption that you know nothing about them, you will find yourself paying more attention to everything they choose to share.

=== Non-judgemental Acceptance ===
It is likely that someone suffering from emotional distress may have compounded their problems by doing something foolish. It is not the welfare team’s place to judge them for their past actions. Accepting a person for who they are means forgetting questions of right and wrong and instead focusing on what is real. This does not prevent us from having opinions about people’s behaviour, if we can ensure that criticism of behaviour is not misinterpreted as criticism of the person.

=== Focus on Needs ===
Everybody has both physical and emotional needs. When any of these needs are unmet, or our usual method of attaining them become unusable, we experience emotional distress. When all our needs are met, we feel good. While the conversation may wander in various directions, and the participant may want to talk about their experiences or history, the welfare team member should aim to focus on the question of needs. Which needs are being met? Which needs are not being met? Then the conversation can naturally progress to forming a plan of action that will help the participant achieve their unmet needs. It is important not to forget the basic physical needs; if someone is cold, wet and miserable then getting them warm and dry will often be the most effective means of improving their experience.

=== Autonomy ===
We all need a sense of control over what happens to us and the freedom to make our own decisions and choices, which helps us to feel in charge of ourselves rather than overwhelmed by life. Sometimes, people really want you to take their agency: decide for them; reinforce a prior decision; fix their problem. Members of the welfare team should, wherever practically possible, encourage participants to think for themselves and choose their own course of action. We can help by offering options and making recommendations, but the final decision must remain with the participant. We are not there to solve their problems for them.

=== Confidentiality ===
Except for the specific circumstances noted below, any information that is shared with a member of the welfare team must be kept confidential and not shared with anyone outside the team, either during the event or afterwards. You should therefore ask participants if it is ok for their whereabouts to be shared with concerned friends who come looking for them.

Information may be shared within the welfare team in case the participant returns when the original team member is unavailable. Discussion between team members can also help us evaluate and improve our methods, and act as a way for team members to release any emotional distress they themselves may be experiencing because of interaction with participants.

If a member of the team receives information that leads them to believe that a child is being neglected, abused or at risk of harm then this must be reported to a member of the management team and a missing child must be reported to security. Similarly, information about any other participant who is at risk of serious harm must be reported to first aid and/or security. If a participant informs the welfare team that they have been the victim of sexual harassment or assault at an event, then they should be gently encouraged to make a report to the conduct team. If they do not wish to make an official complaint, then the welfare team may make an anonymous report on their behalf.

There are also legal obligations that require disclosure of confidential information concerning serious crimes, particularly regarding the prevention of terrorism; members of the welfare team may disclose information to the appropriate authorities if it is required by law.

The circumstances noted above do not require permission to breach confidentiality. If a welfare team member believes that any other information should be shared outside the team then they must first obtain permission from either the participant who told them or from the head of the welfare team. Failure to follow this policy will result in removal from the welfare team.

== Process and Techniques ==
While every situation is unique, the welfare team member should remember that the aim is always to get the participant to a state where they can go back into the field and enjoy the event. The methods listed in this section will be useful in most, if not all, situations.

=== Calm ===
Individuals undergoing overstimulation or emotional crisis often reach out toward anything they see as "solid" to reorient themselves with the world. Calm people with your presence and actions and example, not by telling them to calm down. It is hard to get people to calm down if you are acting anxious or angry. Never tell anyone to calm down. A useful warning sign is if you or the participant are starting to repeat yourselves. This may indicate something has gone wrong in the communication cycle. The speaker may feel misunderstood, or you may be getting overwhelmed or over-involved. If this happens, take a breath, slow down and ask different questions, or request help from another member of crew.

=== Building Rapport ===
Your communication can be effective only when received in a language the receivers can understand. You need to speak not in your own language or style of thinking but in the language and style of thinking of the receivers. The greater the matching of behaviours between two people, the more likely they are to feel themselves in emotional rapport, to like each other and be interested in what each other is saying.

=== Empathy, Not Sympathy ===
Empathy is a respectful understanding of what others are experiencing. The presence that empathy requires is not easy to maintain. Instead of empathy, we tend to have a strong urge to give advice or reassurance and to explain our own position or feeling. Empathy, on the other hand, requires focusing full attention on the other person's message. We give to others the time and space they need to express themselves fully and to feel understood. The key ingredient of empathy is presence: we are wholly present with the other party and what they are experiencing. This quality of presence distinguishes empathy from either mental understanding or sympathy. While we may choose at times to sympathise with others by feeling their feelings, it is helpful to be aware that during the moment we are offering sympathy, we are not empathising. Other common behaviours that prevent us from being sufficiently present to connect empathically with others include: advising, educating, consoling, diagnosing, and explaining.

=== Attentive Listening ===
Listen. Do not interrupt. Wait until the end of a story or a pause in the conversation to ask a question, clarify a point, or consolidate information. People in emotional crisis often want an opportunity to talk at length about what they are thinking and feeling. Give them the time. Be aware of body language and gesture; this can provide important clues to a participant's actual state of mind. Be open, but not coercive or overtly directive. Let them tell the story in their own time and style.

People in crisis often have an acutely keen sense for immediacy and sincerity. The simple fact that someone safe, sane, and sensible is paying close attention to them provides a powerful anchor in their internal turbulence. You need to bring your full authentic presence and focus to the situation. It can be hard to remain focused there, but compassion and patience are critical. You may not see the effect of your compassionate presence in their immediate presentation, but we are social creatures, and do not fail to notice when another human gives us their focused attention. If that attention is genuine and benevolent without attempting control, the internal effect can be powerfully reassuring.

Of course, your first goal in listening is to provide emotional support to the participant. But another important goal is to gather information that may be helpful as we figure out how to care for them. This could include information like what happened, who else was involved, where they are camped, whether they have friends on site, and pre-existing medical or psychological conditions, etc. Some of these things you may be able to verify, some you probably will not. If necessary, take notes so that this information can be shared with other team members.

Reflect thoughts, feelings, and behaviour. Reflection here means re-stating what a person has said using their own words and phrases. Reflection tells the participant that you are listening and care, giving them permission to discuss sensitive topics; it allows the participant to listen to their own thought processes and stories, heightening their self-awareness; and it allows the participant to confirm, correct, or amplify upon your understanding of what you have heard and seen.

=== Finding Solutions ===
Having built rapport and obtained information about the participant’s current situation, the next essential step is to ask the participant what their objectives are. When asking what they want, it is important to get the participant to think of goals which can be expressed positively and are specific, realistic, and achievable. Identify the first steps toward the goal and discuss how this might be achieved. If the participant has more than one problem, tackle the problems in order of their perceived importance to them.

Involve participants in the decisions of what to do whenever you can: if they have chosen something, then they are in control of at least part of their lives. Guiding them to choices that are helpful is better than making those choices for them. Leave them space to be humans with self-respect, without encouraging them toward any further danger.

Often, participants will solve their own problems. As you explore viable solutions with participants, you can have them rehearse a scenario of what each solution might look like. Be generous but truthful as to your own opinions regarding these solutions. Always ask the participant about what they realistically think the outcome of their proposed action will be, and whether it will be helpful to the situation at hand. If the participant doesn't know what to do about their situation, suggest some possibilities or engage in a little brainstorming. Remember, we are trying above all to help identify options for them, so they can solve their own problems.

If the participant suggests behaviour or solutions that are bizarre, detrimental, or violent then don't disagree; instead ask them what the chain of consequences from the proposed behaviour might be, and whether it will really solve their problems or improve their situation. Be patient, even if the participant rambles. Rambling is common as they are using the time to organise and process events, emotions, and memories. There is often substantial iterative mental processing going on, which does not necessarily lend itself to coherent, linear trains of thought.

=== Closure ===
Close the process with the participant themselves: re-narrate your understanding of their situation in brief terms to them as part of your farewell. They may have trouble tracking the whole thread of the crisis on their own - this wrap-up gives them a stable transition and helps frame how they will look back on it.

When handing off with other teams, give a concise summary, and expect the same when receiving a handoff. Start with the basics, even if they could see them for themselves, then proceed to the most important nuggets of information, including anything practical you have done for them, and keep it short and focused. That kind of focused communication is not only good for the participant, it builds respect and trust between teams.

Decompress - these can be emotionally intense experiences and swallowing them all alone is more foolish than heroic. We all have friends, and crew we respect, and the welfare team are happy to help volunteers find their own inner footing before it becomes a crisis. Give yourself time to sit down and run through the parts that bug you with someone else. Don’t do all that work alone. We all get into tough calls from time to time and are there to help each other back into our various grooves when we come out the other side of them. Respect the work you’ve done and allow yourself some support.

== Joining the Team ==
Current members of crew are welcome to apply to join the participant welfare team if they have experience of helping others using techniques similar to those above, are able to be emotionally empathetic to strangers, and can remain logical and objective in the presence of high emotion. If you have the relevant skills but wish to remain a member of another crew team then it may be possible to be a casual member of the welfare team, who we can call on as and when needed. As with all crew members, you will be expected to be familiar with [[crew protocol]], the guidelines on [[supporting players]] and PD's [https://www.profounddecisions.co.uk/empire-wiki/Child_protection_information child protection information]. For further information, please speak with the head of the participant welfare team.

Supporting players

2025-10-18T15:20:47Z

Kaberett: /* Welfare */ updated/expanded information on how and when to contact participant welfare

==Overview==
One of the primary responsibilities of all Empire crew is that you will provide some basic support for players. Although all Empire crew have different responsibilities, with some in more player-facing roles than others, players attending the event have a legitimate expectation that crew who are asked will support them if they need help. For this reason you should be ready to provide basic help in the circumstances outlined below.

In general this page complements the generic guidelines for helping players, which are laid out in our [[crew protocol]]. Those rules apply in all circumstances where a player asks you for help, but the situations below have their own, additional, requirements.

==Cheating==
* '''Please try to ensure that every report of cheating involving specific individuals is reported to Graeme Jamieson or a head referee'''
* '''Generic reports of cheating involving entire nations should be ignored'''

If you believe that you have seen a player cheating or you receive a report that a player is cheating, then please report this to Graeme Jamieson at the first available opportunity. Graeme can be contacted by radio, or is usually working in the Matt Bunker near monster.

The most effective report is a first-hand account - ideally delivered in person. If you are speaking to a participant who is reporting an incident of cheating, please try to persuade them to make the report to Graeme in person. If they do not wish to do this then ask them if you can take the report to Graeme on their behalf - either openly or anonymously.

We wish to chase up any report of cheating that involves one or more specific individuals - provided that there is some identifying information more specific than the characters' nation. It is always best to have the names of the players accused of cheating, but a description of some kind is sufficient for us to chase a matter up.

What we don't deal with is completely generic descriptions of cheating - it is extraordinarily unlikely that every single member of an entire nation of players is cheating, no matter what any individual claims. We cannot take action against an entire nation if some of their players are breaking the rules but we have no idea which ones. Be polite, ask for any identifying details and explain the difficulties involved.

==Conduct==
* '''Try to ensure that any breech of conduct is reported to Emma Woods or a member of the conduct team'''
* '''Respect the wishes of the participant you are dealing with'''

If a participant approaches you with a [https://www.profounddecisions.co.uk/empire-wiki/Reporting_discrimination_or_harassment report of harassment or discrimination], please stop what you are doing and give the person your full attention. Listen carefully to everything they say and then follow the simple guidelines laid out below:

* Ask them if you can arrange for a member of the conduct team to talk to them
* If they want to report, ask them if they have a friend who can accompany and support them (you may be the friend they are hoping will do this)

Do not try to deal with the problem yourself, in particular do not make assumptions about the severity of the situation or whether it needs to be passed on. Ask the participant you are speaking to for permission to contact the conduct team - if they give you that then contact us as quickly as humanly possible.

Please listen to the person who is talking to you and respect their wishes. If the participant does not give permission for you to contact the conduct team then you must not do so, but please consider the points laid out in the [https://www.profounddecisions.co.uk/empire-wiki/Conduct#Supporting supporting guidelines] written for all participants to see what help you can give. If a member of the hobby has chosen to approach you for help then it is likely that they will feel most comfortable with any help that you can give them.

Whatever happens, please ensure that you '''do not do any of the following:'''

* Do not pressure them for details of what happened, leave any investigation for a member of our [https://www.profounddecisions.co.uk/empire-wiki/Conduct conduct] team.
* Do not comment on anyone's state of inebriation, dress, emotional state or any other factor.
* Do not try to persuade or dissuade them from any reasonable course of action
* Do not make any promises or judgements

==Welfare==
* '''If any participant is experiencing obvious distress then you can contact the Participant Welfare team by radio'''
* '''Respect the wishes of the participant you are talking to'''

While all participants are expected to plan for and manage their own practical and emotional needs, sometimes things happen that are beyond their control. Participant Welfare (PW) are here to support participants — both players and crew — who experience unforeseen practical or emotional problems while on site.

This support might be for practical issues, like missing or broken camping equipment, or for emotional support.
The Participant Welfare team does not provide therapy or counselling, but are trained to give short term support to people in emotional distress.

If a participant brings an issue to you and you feel that we can help please contact us. If you are unsure, always [[Radio_protocol#Radio_Channels | radio in]]: we work with lots of departments on site, and if we are not able to help, we will support you in finding the department that can.

'''Always''' [[Radio_protocol#Radio_Channels | radio Participant Welfare]] to request support — don't come directly to the PW tents. Our tents are shared with a number of departments, and we need to maintain a safe and confidential space for everyone using them.

* We can be contacted on [[Radio_protocol#Radio_Channels | the appropriate channel]] any time between 8 a.m. and 1 a.m., from Thursday afternoon onwards (depending on arrival time of crew members).
* Between 1 a.m. and 8 a.m., please contact Security, who will contact a member of the PW team.
* In order to maintain confidentiality, we only ask for basic details over the radio. This will help us assess the support needed.
* Please be careful not to offer, or suggest, support to participants that PD might not be able to provide.
* We will usually meet the participant outside GOD. We may ask you to stay with the participant until we get there if they are distressed.
* If there is an issue that prevents the participant from getting to GOD, let us know. We will arrange to meet you and the participant in the IC area.
* If you suspect the participant is drunk, on drugs, or a risk to others please call Security. Security will contact us if appropriate.
* If a participant has medical issues that need to be addressed, please contact the First Aid team. They will contact Participant Welfare if appropriate.

==Event Experience==
* '''Please try to ensure that any negative event experience is reported to the appropriate person or to Adam or Erin in GOD'''

There are a range of possible experiences that players can have that will impact negatively on their event. If a player approaches you to describe a problem they have had or are having - or you overhear them talking about it - please encourage them to bring it to our attention.

Most problems fall into three broad areas:

* Problems with the site facilities, the toilets, the showers, etc should be reported to Alison Pennington or a senior member of the site team.
* Game problems such as plot inconsistencies or failed conjunctions should be reported to Matt Pennington (or Andy Raff or Graeme Jamieson or Clare Evans if Matt is not available).
* Administration problems such as resources missing from a pack should be reported to Erin Knott or Adam Dinwoodie in GOD.

If you are in any doubt who to report a problem to then please report it to Erin Knott or Adam Dinwoodie in GOD, who can then help ensure the right person is informed.

GOD 2025 E4 specials

2025-09-12T10:06:34Z

Kaberett:

This page lists things that are likely to affect GOD crew, because they're special for this event and change how we normally do things.

This ''doesn't'' try to cover everything in the Winds of Fortune: sometimes player ask for information about conjunctions, or about how certain titles or opportunities work. They're things we might be able to help with, but they're not covered here because they don't fundamentally change how GOD processes work.

== General event information ==
This is the Autumn Equinox 387YE. This event, dusk is 19:00–20:00. Bows and crossbows cannot be used in Anvil after 19:55, and cannot be used on quests that start after 19:55.

If you have plot wiki access, see also [https://www.profounddecisions.co.uk/empireplotwiki/RefInfoAutumn387 Ref Info Autumn 387] which covers a similar but different set of topics.

== Character packs ==

=== Businesses and mines ===

* [https://www.profounddecisions.co.uk/empire-wiki/Can%27t_give_everything_away#The_Art_of_the_Tomb] Characters with a business or a mine in Highguard will receive an extra 18 rings.

=== Congregations ===
* [https://www.profounddecisions.co.uk/387YE_Autumn_Equinox_interlude#Blood_Red_Bequest_(The_League)] Characters with congregations in the League previously received a boost to their liao production; this is no longer the case, so those characters will receive less liao than they did previously.
* [https://www.profounddecisions.co.uk/empire-wiki/Carved_in_stone#Participation:_Wisdom_Assembly] Characters with a congregation who

=== Military units ===

* [https://www.profounddecisions.co.uk/empire-wiki/387YE_Autumn_Equinox_winds_of_war#Schogsfestnir_(Outcome)] Characters with a military unit that supported Schogsfestnir should have a traumatic wound in their character pack.
* [https://www.profounddecisions.co.uk/empire-wiki/387YE_Autumn_Equinox_interlude] There are 150 thrones split between military units supporting named armies and fortifications.

=== Fleets ===

* [https://www.profounddecisions.co.uk/empire-wiki/Troop_of_echoes#Pearl_and_Ruby_Glowing] Characters trading with Axos used to receive mana crystals, but this is no longer the case. Instead, they receive "Tomb dust" (a potion rip-open lammy) and possibly Masks of the Citadel (ribboned magical items).

== Magic ==

=== Madyn's Gift ===

* [https://www.profounddecisions.co.uk/empire-wiki/Has_reared_himself_a_throne#Trust] Someone performing the ritual "Madyn's Gift" but including beggar's lye gets additional effects: if there is any beggar's lye included in the ritual, take up to five pairs of beggar's lye + realmsroot, and replace it with the "potion" Whisperspore.

=== Blood magic ===

* [https://www.profounddecisions.co.uk/empire-wiki/The_moth_for_the_star#The_Power_of_the_Claw] Someone invoking the Claw during a ritual can spend hit points on certain rituals (check the list at the link) in place of mana, once per day, and also receives a bonus rank for the ritual. If someone does this, record it in the ritual notes. If they're relying on the bonus rank, you'll need to do the rank calculations manually, as the web interface won't account for them.
* [https://www.profounddecisions.co.uk/empire-wiki/The_moth_for_the_star#The_People's_Claw] Someone invoking the Claw can cast the Empower spell using a hit point rather than mana. This is very unlikely to need any processing in GOD!

=== Arcane Projections ===
* [https://www.profounddecisions.co.uk/empire-wiki/The_moth_for_the_star#A_Drowning_Sailor] Arcane Projections that curse an individual can be exchanged in GOD for 10 mana. If someone brings one in, give them the 10 mana, take the AP from them and write a short note saying it's been exchanged for mana, and put it in the inbox so we can record that the AP has unravelled and can no longer be cast.
* [https://www.profounddecisions.co.uk/empire-wiki/The_moth_for_the_star#An_Unravelling] Arcane Projections enchanting armies, navies, military units or fleets can be exchanged in GOD for 10 mana. If someone brings one in, give them the 10 mana, take the AP from them and write a short note saying it's been exchanged for mana, and put it in the inbox so we can record that the AP has unravelled and can no longer be cast.

== Others ==

* [https://www.profounddecisions.co.uk/empire-wiki/Stand_amid_the_roar#Participation_3] Players will be coming to GOD on Saturday morning to pick up briefings about the Cult of the Falconer. More info on this as it becomes available...
* [https://www.profounddecisions.co.uk/empire-wiki/Carved_in_stone] Any character who preached Wisdom or Prosperity to a congregation in the last year is now under a curse. This curse is a role-playing effect, and does not affect pack contents.

Food and drink

2025-04-21T20:55:29Z

Kaberett: /* Crew Welfare */ added photo of Crew Welfare square!

Crewing an event is often a physically demanding experience, and staying well fed is important for continued well-being and endurance.

==Meal tickets==
Meal ticket booklets are obtained from your team leader or from GOD - you should receive an e-mail a few days before the event telling you where yours will be. Booklets contain seven tickets (if you arrive on or after Friday), or nine tickets (if you arrive on Thursday). Meal tickets are for crew only - please look after them, and don't give them away (or sell them!).


The list of caterers who accept meal tickets is printed on each ticket. Each voucher can be exchanged for a basic meal (if you want the super triple deluxe sharing platter for five, you will need to pay real money for it!).

Each booklet also contains one drink ticket. You can exchange this for a single alcoholic drink at [https://www.profounddecisions.co.uk/empire-wiki/Anvil#The_Forge the Forge] (the PD bar). Soft drinks are freely available for crew from the Forge throughout the event. Just go to the bar, show them your crew meal tickets and you will get free soft drinks.

==Crew Welfare==
{{CaptionedImage|file=Crew-welfare.png|align=right|width=200px}}

The crew welfare hut is usually located between GOD and Monster.

Drinks are always available from the crew hut. There is a hot water dispenser, a variety of tea/coffee/hot chocolate (including decaf), and a range of soft drinks and bottled water.

Food is always available from the crew hut - both snacks and ingredients/components to make yourself something more substantial. At lunchtime, crew welfare (the team) lay out sandwich dressings in the square tent next door to the hut; at other times you'll need to go through the fridges in the hut yourself.

==Site set-up==
Most of the on-site caterers do not offer catering before Thursday evening, when the crew meal tickets become valid. If you are on-site earlier to help with set-up, food is available from crew welfare.

[[Category:General]]

File:Crew-welfare.png

2025-04-21T20:54:45Z

Kaberett: Photo by Lou Ardent, bin removal service by Faith Lilley!

== Summary ==
Photo by Lou Ardent, bin removal service by Faith Lilley!

Food and drink

2024-11-15T22:42:54Z

Kaberett: modernisation - almost complete rewrite

Crewing an event is often a physically demanding experience, and staying well fed is important for continued well-being and endurance.

==Meal tickets==
Meal ticket booklets are obtained from your team leader or from GOD - you should receive an e-mail a few days before the event telling you where yours will be. Booklets contain seven tickets (if you arrive on or after Friday), or nine tickets (if you arrive on Thursday). Meal tickets are for crew only - please look after them, and don't give them away (or sell them!).


The list of caterers who accept meal tickets is printed on each ticket. Each voucher can be exchanged for a basic meal (if you want the super triple deluxe sharing platter for five, you will need to pay real money for it!).

Each booklet also contains one drink ticket. You can exchange this for a single alcoholic drink at [https://www.profounddecisions.co.uk/empire-wiki/Anvil#The_Forge the Forge] (the PD bar). Soft drinks are freely available for crew from the Forge throughout the event. Just go to the bar, show them your crew meal tickets and you will get free soft drinks.

==Crew Welfare==
{{CaptionedImage|file=RickJackson.jpg|align=right|width=200px}}

The crew welfare hut is usually located between GOD and Monster.

Drinks are always available from the crew hut. There is a hot water dispenser, a variety of tea/coffee/hot chocolate (including decaf), and a range of soft drinks and bottled water.

Food is always available from the crew hut - both snacks and ingredients/components to make yourself something more substantial. At lunchtime, crew welfare (the team) lay out sandwich dressings in the square tent next door to the hut; at other times you'll need to go through the fridges in the hut yourself.

==Site set-up==
Most of the on-site caterers do not offer catering before Thursday evening, when the crew meal tickets become valid. If you are on-site earlier to help with set-up, food is available from crew welfare.

[[Category:General]]

New crew

2024-11-14T22:50:53Z

Kaberett: /* Recruitment */ modernisation; link to crewing opportunities page

==Introduction==
Thank you for volunteering to crew one of Profound Decisions's games; we couldn't run this event without you. This page is intended to tell new crew everything you need to know about the practical aspects of crewing – and, if it doesn't, it will tell you who to ask.

We operate a permanent crew system, we encourage people to become a full time member of the crew team, rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.

==Departments==
We organise our crew into departments, with crew allocated to departments, based on their roles at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.

Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
{{CaptionedImage|file=Merlot.jpg|align=left|width=200px}}
==Booking==
Before arriving at an event that you intend to crew, you need to ensure that you're booked in as crew on the Profound Decisions website. This is important for us, as it feeds into the planning and preparation for the event – preparing crew meal tickets, wrangling the right number of radios, and making sure there are enough crew in different departments to ensure the smooth running of the game.

To book in, follow [http://www.profounddecisions.co.uk/event/crewing this link] to the main website. You'll be asked to log in and then taken to the events page where you can let us know which events you are coming to.

If no events appear on screen after you log in and you cannot see the "Crewing" option in the "Booking" menu then this is because you are not flagged as crew on the PD database; you will need to email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to get yourself added to the appropriate department.

If you book for an event and subsequently discover that you cannot attend for whatever reason, please email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to let us know.

If you need accessibility support (e.g. a power hookup to charge a wheelchair or run a CPAP), e-mail [mailto:accessibility@profounddecisions.co.uk accessibility@profounddecisions.co.uk] to discuss arrangements. If possible, try to do this at least two weeks before the event.

==What to bring==
We have a guide of suggestions for [[Crewing#What_to_Bring|what to bring with you]] to the event.

==When to arrive==
If you are helping with set-up then please arrive on site as early as possible.
Site crew are encouraged to arrive from Tuesday evening onwards, and gate crew from Wednesday.
If you are not helping with set-up then you are welcome to arrive at any point from Thursday onwards.
{{CaptionedImage|file=orccrew.jpg|align=right|width=300px}}

==On Arrival==
When you arrive on site, your first job is sorting out your own shelter and sleeping arrangements. If you are arriving early, ask any member of crew for directions to where you should be pitching. Once the Gate and Traffic teams are up and running, they'll direct you. The out-of-character camping area is typically divided into sections: player camping and crew camping. Crew camping is exclusively for the use of crew; players are not permitted to camp there. If you're camping with friends or family who are players, then it is better to camp with them in the player area.

Once you are set up, check in with your team leader to let them know you're on site. If you're not sure where to find your team leader, ask GOD or any radio holder to help you track them down.

A few days before the event, you should receive an e-mail telling you how to collect your meal tickets and character pack -- depending on your team, you might need to pick them up from your team leader or from GOD. You will be able to pick up your meal tickets before dinner on Thursday, wherever you're getting them from. Crew character packs are not available to collect until GOD opens for player pack handout, usually on Thursday evening.

If you are collecting either from GOD, use [https://www.profounddecisions.co.uk/empire-wiki/GOD#Info_for_crew the crew entrance].

==Induction==
If you are brand-new crew, then we will aim to give you an introduction to how Profound Decisions works, and your role within it. If at any point you're not sure how to do what you've been asked to do, or you don't have the right tools for the job, then let someone know.

==T-shirts==
Each year, a new crew t-shirt design is available (usually, but not always, at E1). All crew are encouraged to take and wear one shirt per year. Once they're on site, t-shirts are available from GOD -- use the crew entrance.

Once you are flagged as crew in the PD database, there is a section in "Edit Account Details" to enter your preferred style and size of t-shirt. Please fill this out so we can order the right t-shirts!

If you join the crew during a year, ask GOD if there are any t-shirts remaining.

==Crew Party==
On the evening of the final day of the event, after all the players have departed, there is a party laid on with free food and drink. The party is a reward for those who stay to help with the event take-down. Everyone who has helped with taking the event down is welcome to attend the party. This is not just the red hat team - there are roles anyone can help with on take-down - please ask a head of department if you want to help with take-down but don't know what you can do to help.

Short speeches are given by Matt and Ali as a traditional part of proceedings.

==Recruitment==
If you know someone who you think would fit in well, get them to take a look at [https://www.profounddecisions.co.uk/empire-wiki/Current_crewing_opportunities Current crewing opportunities], and e-mail [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] if they're interested.

Please don't bring friends to an event to crew without confirming it with the management team first.

==Commitment==
You are welcome to crew as many events as you wish, but please don’t feel that you are expected to crew them all. Some roles are only suitable for crew who can make the majority of the events, but there are many crew roles that are useful even if you only make one event a year.

==Contacts==
*Office phone number (outside of events): 0845 0944 798
*Mobile phone number (during events): 07817 133 793
*Crewing administration questions / requests: [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]

[[Category: General]]

New crew

2024-11-14T22:45:57Z

Kaberett: /* Crew Party */ relocation of "crew debrief" insofar as that's a thing these days

==Introduction==
Thank you for volunteering to crew one of Profound Decisions's games; we couldn't run this event without you. This page is intended to tell new crew everything you need to know about the practical aspects of crewing – and, if it doesn't, it will tell you who to ask.

We operate a permanent crew system, we encourage people to become a full time member of the crew team, rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.

==Departments==
We organise our crew into departments, with crew allocated to departments, based on their roles at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.

Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
{{CaptionedImage|file=Merlot.jpg|align=left|width=200px}}
==Booking==
Before arriving at an event that you intend to crew, you need to ensure that you're booked in as crew on the Profound Decisions website. This is important for us, as it feeds into the planning and preparation for the event – preparing crew meal tickets, wrangling the right number of radios, and making sure there are enough crew in different departments to ensure the smooth running of the game.

To book in, follow [http://www.profounddecisions.co.uk/event/crewing this link] to the main website. You'll be asked to log in and then taken to the events page where you can let us know which events you are coming to.

If no events appear on screen after you log in and you cannot see the "Crewing" option in the "Booking" menu then this is because you are not flagged as crew on the PD database; you will need to email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to get yourself added to the appropriate department.

If you book for an event and subsequently discover that you cannot attend for whatever reason, please email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to let us know.

If you need accessibility support (e.g. a power hookup to charge a wheelchair or run a CPAP), e-mail [mailto:accessibility@profounddecisions.co.uk accessibility@profounddecisions.co.uk] to discuss arrangements. If possible, try to do this at least two weeks before the event.

==What to bring==
We have a guide of suggestions for [[Crewing#What_to_Bring|what to bring with you]] to the event.

==When to arrive==
If you are helping with set-up then please arrive on site as early as possible.
Site crew are encouraged to arrive from Tuesday evening onwards, and gate crew from Wednesday.
If you are not helping with set-up then you are welcome to arrive at any point from Thursday onwards.
{{CaptionedImage|file=orccrew.jpg|align=right|width=300px}}

==On Arrival==
When you arrive on site, your first job is sorting out your own shelter and sleeping arrangements. If you are arriving early, ask any member of crew for directions to where you should be pitching. Once the Gate and Traffic teams are up and running, they'll direct you. The out-of-character camping area is typically divided into sections: player camping and crew camping. Crew camping is exclusively for the use of crew; players are not permitted to camp there. If you're camping with friends or family who are players, then it is better to camp with them in the player area.

Once you are set up, check in with your team leader to let them know you're on site. If you're not sure where to find your team leader, ask GOD or any radio holder to help you track them down.

A few days before the event, you should receive an e-mail telling you how to collect your meal tickets and character pack -- depending on your team, you might need to pick them up from your team leader or from GOD. You will be able to pick up your meal tickets before dinner on Thursday, wherever you're getting them from. Crew character packs are not available to collect until GOD opens for player pack handout, usually on Thursday evening.

If you are collecting either from GOD, use [https://www.profounddecisions.co.uk/empire-wiki/GOD#Info_for_crew the crew entrance].

==Induction==
If you are brand-new crew, then we will aim to give you an introduction to how Profound Decisions works, and your role within it. If at any point you're not sure how to do what you've been asked to do, or you don't have the right tools for the job, then let someone know.

==T-shirts==
Each year, a new crew t-shirt design is available (usually, but not always, at E1). All crew are encouraged to take and wear one shirt per year. Once they're on site, t-shirts are available from GOD -- use the crew entrance.

Once you are flagged as crew in the PD database, there is a section in "Edit Account Details" to enter your preferred style and size of t-shirt. Please fill this out so we can order the right t-shirts!

If you join the crew during a year, ask GOD if there are any t-shirts remaining.

==Crew Party==
On the evening of the final day of the event, after all the players have departed, there is a party laid on with free food and drink. The party is a reward for those who stay to help with the event take-down. Everyone who has helped with taking the event down is welcome to attend the party. This is not just the red hat team - there are roles anyone can help with on take-down - please ask a head of department if you want to help with take-down but don't know what you can do to help.

Short speeches are given by Matt and Ali as a traditional part of proceedings.

==Recruitment==
We are very often looking for more people to join our crew; if you know someone who you think would fit in well, then please ask them to register an account on the Profound Decisions website and email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]. Please do not simply bring friends to an event to crew without confirming it with the office first.

==Commitment==
You are welcome to crew as many events as you wish, but please don’t feel that you are expected to crew them all. Some roles are only suitable for crew who can make the majority of the events, but there are many crew roles that are useful even if you only make one event a year.

==Contacts==
*Office phone number (outside of events): 0845 0944 798
*Mobile phone number (during events): 07817 133 793
*Crewing administration questions / requests: [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]

[[Category: General]]

New crew

2024-11-14T22:33:52Z

Kaberett: /* Crew Debrief */ wholly incorrect; deleted

==Introduction==
Thank you for volunteering to crew one of Profound Decisions's games; we couldn't run this event without you. This page is intended to tell new crew everything you need to know about the practical aspects of crewing – and, if it doesn't, it will tell you who to ask.

We operate a permanent crew system, we encourage people to become a full time member of the crew team, rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.

==Departments==
We organise our crew into departments, with crew allocated to departments, based on their roles at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.

Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
{{CaptionedImage|file=Merlot.jpg|align=left|width=200px}}
==Booking==
Before arriving at an event that you intend to crew, you need to ensure that you're booked in as crew on the Profound Decisions website. This is important for us, as it feeds into the planning and preparation for the event – preparing crew meal tickets, wrangling the right number of radios, and making sure there are enough crew in different departments to ensure the smooth running of the game.

To book in, follow [http://www.profounddecisions.co.uk/event/crewing this link] to the main website. You'll be asked to log in and then taken to the events page where you can let us know which events you are coming to.

If no events appear on screen after you log in and you cannot see the "Crewing" option in the "Booking" menu then this is because you are not flagged as crew on the PD database; you will need to email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to get yourself added to the appropriate department.

If you book for an event and subsequently discover that you cannot attend for whatever reason, please email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to let us know.

If you need accessibility support (e.g. a power hookup to charge a wheelchair or run a CPAP), e-mail [mailto:accessibility@profounddecisions.co.uk accessibility@profounddecisions.co.uk] to discuss arrangements. If possible, try to do this at least two weeks before the event.

==What to bring==
We have a guide of suggestions for [[Crewing#What_to_Bring|what to bring with you]] to the event.

==When to arrive==
If you are helping with set-up then please arrive on site as early as possible.
Site crew are encouraged to arrive from Tuesday evening onwards, and gate crew from Wednesday.
If you are not helping with set-up then you are welcome to arrive at any point from Thursday onwards.
{{CaptionedImage|file=orccrew.jpg|align=right|width=300px}}

==On Arrival==
When you arrive on site, your first job is sorting out your own shelter and sleeping arrangements. If you are arriving early, ask any member of crew for directions to where you should be pitching. Once the Gate and Traffic teams are up and running, they'll direct you. The out-of-character camping area is typically divided into sections: player camping and crew camping. Crew camping is exclusively for the use of crew; players are not permitted to camp there. If you're camping with friends or family who are players, then it is better to camp with them in the player area.

Once you are set up, check in with your team leader to let them know you're on site. If you're not sure where to find your team leader, ask GOD or any radio holder to help you track them down.

A few days before the event, you should receive an e-mail telling you how to collect your meal tickets and character pack -- depending on your team, you might need to pick them up from your team leader or from GOD. You will be able to pick up your meal tickets before dinner on Thursday, wherever you're getting them from. Crew character packs are not available to collect until GOD opens for player pack handout, usually on Thursday evening.

If you are collecting either from GOD, use [https://www.profounddecisions.co.uk/empire-wiki/GOD#Info_for_crew the crew entrance].

==Induction==
If you are brand-new crew, then we will aim to give you an introduction to how Profound Decisions works, and your role within it. If at any point you're not sure how to do what you've been asked to do, or you don't have the right tools for the job, then let someone know.

==T-shirts==
Each year, a new crew t-shirt design is available (usually, but not always, at E1). All crew are encouraged to take and wear one shirt per year. Once they're on site, t-shirts are available from GOD -- use the crew entrance.

Once you are flagged as crew in the PD database, there is a section in "Edit Account Details" to enter your preferred style and size of t-shirt. Please fill this out so we can order the right t-shirts!

If you join the crew during a year, ask GOD if there are any t-shirts remaining.

==Crew Party==
On the evening of the final day of the event, after all the players have departed, there is a party laid on with free food and drink. The party is a reward for those who stay to help with the event take-down. Everyone who has helped with take the event down is welcome to attend the party. This is not just the red hat team - there are roles anyone can help with on take-down - please ask a head of department if you want to help with take-down but don't know what you can do to help.

==Recruitment==
We are very often looking for more people to join our crew; if you know someone who you think would fit in well, then please ask them to register an account on the Profound Decisions website and email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]. Please do not simply bring friends to an event to crew without confirming it with the office first.

==Commitment==
You are welcome to crew as many events as you wish, but please don’t feel that you are expected to crew them all. Some roles are only suitable for crew who can make the majority of the events, but there are many crew roles that are useful even if you only make one event a year.

==Contacts==
*Office phone number (outside of events): 0845 0944 798
*Mobile phone number (during events): 07817 133 793
*Crewing administration questions / requests: [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]

[[Category: General]]

New crew

2024-11-14T22:32:03Z

Kaberett: /* T-shirts */ modernisation

==Introduction==
Thank you for volunteering to crew one of Profound Decisions's games; we couldn't run this event without you. This page is intended to tell new crew everything you need to know about the practical aspects of crewing – and, if it doesn't, it will tell you who to ask.

We operate a permanent crew system, we encourage people to become a full time member of the crew team, rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.

==Departments==
We organise our crew into departments, with crew allocated to departments, based on their roles at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.

Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
{{CaptionedImage|file=Merlot.jpg|align=left|width=200px}}
==Booking==
Before arriving at an event that you intend to crew, you need to ensure that you're booked in as crew on the Profound Decisions website. This is important for us, as it feeds into the planning and preparation for the event – preparing crew meal tickets, wrangling the right number of radios, and making sure there are enough crew in different departments to ensure the smooth running of the game.

To book in, follow [http://www.profounddecisions.co.uk/event/crewing this link] to the main website. You'll be asked to log in and then taken to the events page where you can let us know which events you are coming to.

If no events appear on screen after you log in and you cannot see the "Crewing" option in the "Booking" menu then this is because you are not flagged as crew on the PD database; you will need to email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to get yourself added to the appropriate department.

If you book for an event and subsequently discover that you cannot attend for whatever reason, please email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to let us know.

If you need accessibility support (e.g. a power hookup to charge a wheelchair or run a CPAP), e-mail [mailto:accessibility@profounddecisions.co.uk accessibility@profounddecisions.co.uk] to discuss arrangements. If possible, try to do this at least two weeks before the event.

==What to bring==
We have a guide of suggestions for [[Crewing#What_to_Bring|what to bring with you]] to the event.

==When to arrive==
If you are helping with set-up then please arrive on site as early as possible.
Site crew are encouraged to arrive from Tuesday evening onwards, and gate crew from Wednesday.
If you are not helping with set-up then you are welcome to arrive at any point from Thursday onwards.
{{CaptionedImage|file=orccrew.jpg|align=right|width=300px}}

==On Arrival==
When you arrive on site, your first job is sorting out your own shelter and sleeping arrangements. If you are arriving early, ask any member of crew for directions to where you should be pitching. Once the Gate and Traffic teams are up and running, they'll direct you. The out-of-character camping area is typically divided into sections: player camping and crew camping. Crew camping is exclusively for the use of crew; players are not permitted to camp there. If you're camping with friends or family who are players, then it is better to camp with them in the player area.

Once you are set up, check in with your team leader to let them know you're on site. If you're not sure where to find your team leader, ask GOD or any radio holder to help you track them down.

A few days before the event, you should receive an e-mail telling you how to collect your meal tickets and character pack -- depending on your team, you might need to pick them up from your team leader or from GOD. You will be able to pick up your meal tickets before dinner on Thursday, wherever you're getting them from. Crew character packs are not available to collect until GOD opens for player pack handout, usually on Thursday evening.

If you are collecting either from GOD, use [https://www.profounddecisions.co.uk/empire-wiki/GOD#Info_for_crew the crew entrance].

==Induction==
If you are brand-new crew, then we will aim to give you an introduction to how Profound Decisions works, and your role within it. If at any point you're not sure how to do what you've been asked to do, or you don't have the right tools for the job, then let someone know.

==T-shirts==
Each year, a new crew t-shirt design is available (usually, but not always, at E1). All crew are encouraged to take and wear one shirt per year. Once they're on site, t-shirts are available from GOD -- use the crew entrance.

Once you are flagged as crew in the PD database, there is a section in "Edit Account Details" to enter your preferred style and size of t-shirt. Please fill this out so we can order the right t-shirts!

If you join the crew during a year, ask GOD if there are any t-shirts remaining.

==Crew Debrief==
At the end of the event, there is a crew debriefing session which all crew should try to attend if possible. This occurs at 15:30 in the monster tent. Sandwiches are provided at the crew debriefing session, after which site take-down begins.

==Crew Party==
On the evening of the final day of the event, after all the players have departed, there is a party laid on with free food and drink. The party is a reward for those who stay to help with the event take-down. Everyone who has helped with take the event down is welcome to attend the party. This is not just the red hat team - there are roles anyone can help with on take-down - please ask a head of department if you want to help with take-down but don't know what you can do to help.

==Recruitment==
We are very often looking for more people to join our crew; if you know someone who you think would fit in well, then please ask them to register an account on the Profound Decisions website and email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]. Please do not simply bring friends to an event to crew without confirming it with the office first.

==Commitment==
You are welcome to crew as many events as you wish, but please don’t feel that you are expected to crew them all. Some roles are only suitable for crew who can make the majority of the events, but there are many crew roles that are useful even if you only make one event a year.

==Contacts==
*Office phone number (outside of events): 0845 0944 798
*Mobile phone number (during events): 07817 133 793
*Crewing administration questions / requests: [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]

[[Category: General]]

New crew

2024-11-14T22:20:39Z

Kaberett: /* On Arrival */ modernisation

==Introduction==
Thank you for volunteering to crew one of Profound Decisions's games; we couldn't run this event without you. This page is intended to tell new crew everything you need to know about the practical aspects of crewing – and, if it doesn't, it will tell you who to ask.

We operate a permanent crew system, we encourage people to become a full time member of the crew team, rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.

==Departments==
We organise our crew into departments, with crew allocated to departments, based on their roles at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.

Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
{{CaptionedImage|file=Merlot.jpg|align=left|width=200px}}
==Booking==
Before arriving at an event that you intend to crew, you need to ensure that you're booked in as crew on the Profound Decisions website. This is important for us, as it feeds into the planning and preparation for the event – preparing crew meal tickets, wrangling the right number of radios, and making sure there are enough crew in different departments to ensure the smooth running of the game.

To book in, follow [http://www.profounddecisions.co.uk/event/crewing this link] to the main website. You'll be asked to log in and then taken to the events page where you can let us know which events you are coming to.

If no events appear on screen after you log in and you cannot see the "Crewing" option in the "Booking" menu then this is because you are not flagged as crew on the PD database; you will need to email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to get yourself added to the appropriate department.

If you book for an event and subsequently discover that you cannot attend for whatever reason, please email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to let us know.

If you need accessibility support (e.g. a power hookup to charge a wheelchair or run a CPAP), e-mail [mailto:accessibility@profounddecisions.co.uk accessibility@profounddecisions.co.uk] to discuss arrangements. If possible, try to do this at least two weeks before the event.

==What to bring==
We have a guide of suggestions for [[Crewing#What_to_Bring|what to bring with you]] to the event.

==When to arrive==
If you are helping with set-up then please arrive on site as early as possible.
Site crew are encouraged to arrive from Tuesday evening onwards, and gate crew from Wednesday.
If you are not helping with set-up then you are welcome to arrive at any point from Thursday onwards.
{{CaptionedImage|file=orccrew.jpg|align=right|width=300px}}

==On Arrival==
When you arrive on site, your first job is sorting out your own shelter and sleeping arrangements. If you are arriving early, ask any member of crew for directions to where you should be pitching. Once the Gate and Traffic teams are up and running, they'll direct you. The out-of-character camping area is typically divided into sections: player camping and crew camping. Crew camping is exclusively for the use of crew; players are not permitted to camp there. If you're camping with friends or family who are players, then it is better to camp with them in the player area.

Once you are set up, check in with your team leader to let them know you're on site. If you're not sure where to find your team leader, ask GOD or any radio holder to help you track them down.

A few days before the event, you should receive an e-mail telling you how to collect your meal tickets and character pack -- depending on your team, you might need to pick them up from your team leader or from GOD. You will be able to pick up your meal tickets before dinner on Thursday, wherever you're getting them from. Crew character packs are not available to collect until GOD opens for player pack handout, usually on Thursday evening.

If you are collecting either from GOD, use [https://www.profounddecisions.co.uk/empire-wiki/GOD#Info_for_crew the crew entrance].

==Induction==
If you are brand-new crew, then we will aim to give you an introduction to how Profound Decisions works, and your role within it. If at any point you're not sure how to do what you've been asked to do, or you don't have the right tools for the job, then let someone know.

==T-shirts==
New crew t-shirts are issued to all crew at the start of each year for Empire and Odyssey; all crew are encouraged to take and wear a single shirt of the appropriate size for their personal use. If you join the crew during a year, then ask in GOD if there are any t-shirts remaining.

==Crew Debrief==
At the end of the event, there is a crew debriefing session which all crew should try to attend if possible. This occurs at 15:30 in the monster tent. Sandwiches are provided at the crew debriefing session, after which site take-down begins.

==Crew Party==
On the evening of the final day of the event, after all the players have departed, there is a party laid on with free food and drink. The party is a reward for those who stay to help with the event take-down. Everyone who has helped with take the event down is welcome to attend the party. This is not just the red hat team - there are roles anyone can help with on take-down - please ask a head of department if you want to help with take-down but don't know what you can do to help.

==Recruitment==
We are very often looking for more people to join our crew; if you know someone who you think would fit in well, then please ask them to register an account on the Profound Decisions website and email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]. Please do not simply bring friends to an event to crew without confirming it with the office first.

==Commitment==
You are welcome to crew as many events as you wish, but please don’t feel that you are expected to crew them all. Some roles are only suitable for crew who can make the majority of the events, but there are many crew roles that are useful even if you only make one event a year.

==Contacts==
*Office phone number (outside of events): 0845 0944 798
*Mobile phone number (during events): 07817 133 793
*Crewing administration questions / requests: [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]

[[Category: General]]

New crew

2024-11-14T22:07:13Z

Kaberett: /* Booking */ added accessibility@ pointer

==Introduction==
Thank you for volunteering to crew one of Profound Decisions's games; we couldn't run this event without you. This page is intended to tell new crew everything you need to know about the practical aspects of crewing – and, if it doesn't, it will tell you who to ask.

We operate a permanent crew system, we encourage people to become a full time member of the crew team, rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.

==Departments==
We organise our crew into departments, with crew allocated to departments, based on their roles at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.

Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
{{CaptionedImage|file=Merlot.jpg|align=left|width=200px}}
==Booking==
Before arriving at an event that you intend to crew, you need to ensure that you're booked in as crew on the Profound Decisions website. This is important for us, as it feeds into the planning and preparation for the event – preparing crew meal tickets, wrangling the right number of radios, and making sure there are enough crew in different departments to ensure the smooth running of the game.

To book in, follow [http://www.profounddecisions.co.uk/event/crewing this link] to the main website. You'll be asked to log in and then taken to the events page where you can let us know which events you are coming to.

If no events appear on screen after you log in and you cannot see the "Crewing" option in the "Booking" menu then this is because you are not flagged as crew on the PD database; you will need to email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to get yourself added to the appropriate department.

If you book for an event and subsequently discover that you cannot attend for whatever reason, please email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to let us know.

If you need accessibility support (e.g. a power hookup to charge a wheelchair or run a CPAP), e-mail [mailto:accessibility@profounddecisions.co.uk accessibility@profounddecisions.co.uk] to discuss arrangements. If possible, try to do this at least two weeks before the event.

==What to bring==
We have a guide of suggestions for [[Crewing#What_to_Bring|what to bring with you]] to the event.

==When to arrive==
If you are helping with set-up then please arrive on site as early as possible.
Site crew are encouraged to arrive from Tuesday evening onwards, and gate crew from Wednesday.
If you are not helping with set-up then you are welcome to arrive at any point from Thursday onwards.
{{CaptionedImage|file=orccrew.jpg|align=right|width=300px}}

==On Arrival==
When you first arrive on-site, the gate crew will direct you to where crew are camping – you should proceed there and ensure that your own personal shelter and sleeping arrangements are seen to, before checking-in at GOD. Once you get to GOD, we will give you your meal-tickets and you can then join your head of department for duty assignments.

The out-of-character camping area is typically divided into two sections: player camping, and crew camping. Crew camping is exclusively for the use of crew; players are not permitted to camp there. If you are camping with friends or family who are players, then it is better to camp with them in the player area.

Crew have available to them a stash of crew mattresses, which are located in one of the old portacabins. You are not guaranteed to be able to use one - they are limited numbers available on a first-come, first-served basis to all crew. '''If you take a crew mattress then you must ensure you return it at the end of the event.'''

==Induction==
If you are brand-new crew, then we will aim to give you an introduction to how Profound Decisions works, and your role within it. If at any point you're not sure how to do what you've been asked to do, or you don't have the right tools for the job, then let someone know.

==T-shirts==
New crew t-shirts are issued to all crew at the start of each year for Empire and Odyssey; all crew are encouraged to take and wear a single shirt of the appropriate size for their personal use. If you join the crew during a year, then ask in GOD if there are any t-shirts remaining.

==Crew Debrief==
At the end of the event, there is a crew debriefing session which all crew should try to attend if possible. This occurs at 15:30 in the monster tent. Sandwiches are provided at the crew debriefing session, after which site take-down begins.

==Crew Party==
On the evening of the final day of the event, after all the players have departed, there is a party laid on with free food and drink. The party is a reward for those who stay to help with the event take-down. Everyone who has helped with take the event down is welcome to attend the party. This is not just the red hat team - there are roles anyone can help with on take-down - please ask a head of department if you want to help with take-down but don't know what you can do to help.

==Recruitment==
We are very often looking for more people to join our crew; if you know someone who you think would fit in well, then please ask them to register an account on the Profound Decisions website and email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]. Please do not simply bring friends to an event to crew without confirming it with the office first.

==Commitment==
You are welcome to crew as many events as you wish, but please don’t feel that you are expected to crew them all. Some roles are only suitable for crew who can make the majority of the events, but there are many crew roles that are useful even if you only make one event a year.

==Contacts==
*Office phone number (outside of events): 0845 0944 798
*Mobile phone number (during events): 07817 133 793
*Crewing administration questions / requests: [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]

[[Category: General]]

New crew

2024-11-14T20:02:32Z

Kaberett: /* Booking */ modernisation, typos

==Introduction==
Thank you for volunteering to crew one of Profound Decisions's games; we couldn't run this event without you. This page is intended to tell new crew everything you need to know about the practical aspects of crewing – and, if it doesn't, it will tell you who to ask.

We operate a permanent crew system, we encourage people to become a full time member of the crew team, rather than play some events and crew others. However, you are welcome to resume playing in the future if you choose to do so. Please let us know if you’re not enjoying what you are doing as crew and equally we’ll be honest with you if we feel it’s not working out.

==Departments==
We organise our crew into departments, with crew allocated to departments, based on their roles at the event. Each department has a head who confirms crew spaces for their department. If you want to volunteer for crewing then it's useful to tell us what departments you'd like to help out in. If you are an existing crew member and you want to get involved with the work another department are doing, then the head of that department is the first person to speak to about it.

Some departments, like the red hats (site crew), comprise multiple specialist teams such as set-dressing, tent-erection and sparkies. If you want to help out on any team, just talk to the head of the team involved.
{{CaptionedImage|file=Merlot.jpg|align=left|width=200px}}
==Booking==
Before arriving at an event that you intend to crew, you need to ensure that you're booked in as crew on the Profound Decisions website. This is important for us, as it feeds into the planning and preparation for the event – preparing crew meal tickets, wrangling the right number of radios, and making sure there are enough crew in different departments to ensure the smooth running of the game.

To book in, follow [http://www.profounddecisions.co.uk/event/crewing this link] to the main website. You'll be asked to log in and then taken to the events page where you can let us know which events you are coming to.

If no events appear on screen after you log in and you cannot see the "Crewing" option in the "Booking" menu then this is because you are not flagged as crew on the PD database; you will need to email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to get yourself added to the appropriate department.

If you book for an event and subsequently discover that you cannot attend for whatever reason, please email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk] to let us know.

==What to bring==
We have a guide of suggestions for [[Crewing#What_to_Bring|what to bring with you]] to the event.

==When to arrive==
If you are helping with set-up then please arrive on site as early as possible.
Site crew are encouraged to arrive from Tuesday evening onwards, and gate crew from Wednesday.
If you are not helping with set-up then you are welcome to arrive at any point from Thursday onwards.
{{CaptionedImage|file=orccrew.jpg|align=right|width=300px}}

==On Arrival==
When you first arrive on-site, the gate crew will direct you to where crew are camping – you should proceed there and ensure that your own personal shelter and sleeping arrangements are seen to, before checking-in at GOD. Once you get to GOD, we will give you your meal-tickets and you can then join your head of department for duty assignments.

The out-of-character camping area is typically divided into two sections: player camping, and crew camping. Crew camping is exclusively for the use of crew; players are not permitted to camp there. If you are camping with friends or family who are players, then it is better to camp with them in the player area.

Crew have available to them a stash of crew mattresses, which are located in one of the old portacabins. You are not guaranteed to be able to use one - they are limited numbers available on a first-come, first-served basis to all crew. '''If you take a crew mattress then you must ensure you return it at the end of the event.'''

==Induction==
If you are brand-new crew, then we will aim to give you an introduction to how Profound Decisions works, and your role within it. If at any point you're not sure how to do what you've been asked to do, or you don't have the right tools for the job, then let someone know.

==T-shirts==
New crew t-shirts are issued to all crew at the start of each year for Empire and Odyssey; all crew are encouraged to take and wear a single shirt of the appropriate size for their personal use. If you join the crew during a year, then ask in GOD if there are any t-shirts remaining.

==Crew Debrief==
At the end of the event, there is a crew debriefing session which all crew should try to attend if possible. This occurs at 15:30 in the monster tent. Sandwiches are provided at the crew debriefing session, after which site take-down begins.

==Crew Party==
On the evening of the final day of the event, after all the players have departed, there is a party laid on with free food and drink. The party is a reward for those who stay to help with the event take-down. Everyone who has helped with take the event down is welcome to attend the party. This is not just the red hat team - there are roles anyone can help with on take-down - please ask a head of department if you want to help with take-down but don't know what you can do to help.

==Recruitment==
We are very often looking for more people to join our crew; if you know someone who you think would fit in well, then please ask them to register an account on the Profound Decisions website and email [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]. Please do not simply bring friends to an event to crew without confirming it with the office first.

==Commitment==
You are welcome to crew as many events as you wish, but please don’t feel that you are expected to crew them all. Some roles are only suitable for crew who can make the majority of the events, but there are many crew roles that are useful even if you only make one event a year.

==Contacts==
*Office phone number (outside of events): 0845 0944 798
*Mobile phone number (during events): 07817 133 793
*Crewing administration questions / requests: [mailto:crew@profounddecisions.co.uk crew@profounddecisions.co.uk]

[[Category: General]]

Crew protocol

2024-11-14T19:35:08Z

Kaberett: /* Do not guess */ modernisation

==Introduction==
Crew Protocol is a set of rules designed to provide the desired approach that we would like crew to use for a range of important situations. There is a lot to learn as a member of PD crew - but this protocol covers some of the most important general principles.

==Protocol==
# '''[[Crew protocol#Do not guess|Do not guess]]'''
# '''[[Crew protocol#Do not send a problem to another member of crew|Do not send a problem to another member of crew]]'''

==Do not guess==
There will often be situations where you are asked a question that you do not know the answer to by players or another member of crew. In these situations it is really important not to guess the answer. Many crew are keen to be as helpful as possible - and there is an assumption that making a best guess will help the questioner.

The problem is that wrong answers can cause havoc - in the past we had an instance where a disabled player was told there was no accessible toilet on site, because the person they asked wasn't aware there was one. Almost invariably a wrong answer in these circumstances is worse than no answer at all. So please, if you are not certain of the answers you are giving then '''do not guess'''.
{{CaptionedImage|file=RichLoveday.jpg|align=right|width=200px}}
===What you should do===
The ideal approach to handle a question you don't have the answer is to ask your head of department. They should be available on a radio and they should hopefully be able to tell you the answer - or help you find someone who can. If you are working alongside fellow members of crew, then it is worthwhile asking if any of them know the answer. If someone nearby knows the answer - then that is great - but otherwise do not consult a group of people who don't know the answer to produce the team's best guess. That is no more helpful than guessing yourself.

If you can't find your team leader and you can't locate any member of the crew who can definitively answer the question, then please apologize to the person who asked and explain that you simply do not know the answer. Then try to help them find a member of crew who can answer their questions.

==Do not send a problem to another member of crew==
You will often be asked to resolve a problem or question that you assume are best dealt with by another member of crew. For instance, you may be asked a question that sounds like a referee issue - a question best answered by an Empire ref. What you should not do is tell the questioner to go and find another member of the team to help them.

There are two problems here. The first is that the questioner may be unable to find the team you are sending them to. New players in particular can find this kind of redirection very intimidating. Second, if you have sent the questioner to the wrong team - they will get redirected again when they arrive. This reflects badly on all of us and annoys the hell out of players. Worse, you can have a situation where the player is being sent back and forth. In the first year we had several cases where NPCs playing Imperial civil servants were sending players to GOD to get answers to questions - where they were met by GOD crew who told them to get answers from the Imperial civil servants in the field.

Obviously if you know from direct experience that a problem is definitely being resolved at GOD, then you can give a questioner direction on how to get to GOD to get help. But in other cases, it is better to follow the advice below.

===What you should do===
The ideal approach is to get on a radio and locate a member of crew who confirms that they can answer the question or help the questioner. You are looking for another member of crew who is saying "Yes, I can sort that, send them to me". Once you have that, you can give the questioner instructions on how to locate that member of crew. If you are not near a radio, then ideally you should go with the player and help them find a member of crew who can help or who has a radio and can find someone who can help.

[[Category:General]]

Crew organization

2024-11-14T18:43:08Z

Kaberett: /* Overview */ accurate description of page

==Overview==
Welcome to the crew organisation section of the Wiki. Here you will find a list of teams for the Empire game system, listing what each team does and who is in charge. Don't hesitate to get in touch with a team leader if you are interested in volunteering for the work they do.

==Site and Safety Crew==
The set-up crew help us get the event ready by putting up tents, setting up the electrics, etc. Those who are helping with set-up need to be on site roughly two days before time-in. Those who are helping with take-down need to be on site until roughly one day after time-out. We aim to complete take-down by nightfall the day after the event.

If you are part of the set-up crew then you are encouraged to get involved and take part in crewing the rest of the event, but if you prefer to play then you are welcome to do that instead. Bear in mind though that you might be called on during the event to help with the set-up for the battles and so on.

This team includes those whose primary responsibilities are safety based - like the weapon check team.

===Site Crew Management===
* '''Team leader: Alison Pennington'''
* '''Deputy: 'Sparky' Dave Wilson'''

Alison Pennington has overall responsibility for all the teams who are part of the site crew. If a member of the site crew has a serious problem, then they should escalate it immediately to Alison.

===Site Set-up Crew===
* '''Team Leader - Morgan Wilkinson'''
* '''Trader Liaison - Angela Tiernan'''
The site crew, or Red Caps as they are affectionately known, are responsible for overseeing all aspects of set up and take down, as well as site health and safety.

===Security===
* '''Team Leader - Steve Tiernan'''
The security team are responsible for all aspects of site security and are on duty throughout the night.

===Set Dressing===
* '''Team Leader - Dave Norris'''
The set dressing team are responsible for dressing the main game areas, the tavern and the senate building as well as the Hall of Worlds. Some of the set-dressing is the same each time, and the dressings need to be carefully packed away at the end of each event, but there are usually new projects to work on each time as the team strives to improve the look of one or more game areas.

===Hygiene===
* '''Team Leader - Ben Stevens'''
The Hygiene team keep the toilets and showers clean during the event, usually aiming to clean and restock all the toilets once a day.

===Sparkies===
* '''Team Leader - Ian Roper'''
The electricians are responsible for the on site distribution of electrical power and the off site building of new projects as well as maintenance and periodic inspection.

Whichever team you're working with, it's important that you don't plug anything in without checking with the sparkies first - we have a limited quantity of power available on site, and a major part of what we do is making sure the phases are balanced, and that we can run everything we need to without tripping the breakers.

===Vehicle Management===
* '''Team Leader - Wayne Newton'''
The vehicle management team are responsible for controlling the flow of traffic around the site before and after the event. They oversee parking and show players where they can camp.

===Weapon Check===
* '''Team Leader - Mike Hilton'''
We have a team of approved weapon checkers who are needed to check the weapons and equipment that players and traders bring to every event as well as the weapons in PD's own armoury. Mike Hilton is the head of the team, and the final authority for any weapon. Weapon checking is available throughout the event but most of the work happens before the event starts and before the big battles each day. This means that event crew on this team are able to play the game with only minor disruption if they want to do that when they are not weapon checking rather than help out in other areas.

==Event Crew==
The event crew help us to run the event, handling the logistics, administration and refereeing of the event. Event crew are welcome on site from Thursday lunch, but most do not need to arrive much before the event begins.

Most event crew are busy throughout the event.

===Event Crew Management===
* '''Management - Matthew Pennington'''
Matthew Pennington is the member of the PD management team with overall responsibility for all the work done by the event crew. If a member of the event crew has a serious problem, then they should escalate it immediately to Matt.

===Games Operation Desk===
* '''Team Leaders - Adam Dinwoodie and Erin Knott'''
The Games Operation Desk (GOD) is responsible for overseeing all player related administrative functions. This includes preparation of player packs, and dealing with lost property. They also often act as a point of contact between teams. There's more information on what GOD involves at [[GOD roles]].

===Gate===
* '''Team Leader - Jake Gilbert'''
The gate team are responsible for manning the gates before and after the event, receiving participants at the site entrance and directing them around the site.

===Referees===
* '''Head Referee - Emma Woods'''
* '''Head of Rules - Graeme Jamieson'''
The referee team normally has a staffed desk in GOD as an easy-to-find point of contact for both players and crew, while the majority of our referees roam the field looking for players who need help. We operate a wireless network across the site providing our crew with tablets so that they can access and update the game database from anywhere on site. There is always stuff to do, from simple things like helping players use magic items, to reffing plots or players carrying out surgery, rituals, or even murders!

===Conduct Team===
* '''Team Leader - Emma Woods'''

===IT===
* '''Team Leaders - Clive Evans'''
The IT team are there to set-up and maintain the servers, wireless network and resolve IT problems. The IT team are not responsible for setting up PCs and networking equipment - this is sufficiently straightforward that GOD and the plot support team are expected to manage this internally.

===Crew Welfare===
* '''Team Leader - Louise Ardent'''
We have a small crew welfare hut which is usually positioned near the monster tent and is kept supplied with food, drinks and snacks for the crew. Ensuring the hut is kept clean and well-stocked is one of the responsibilities of the crew welfare team who are based out of here during the event. It is the team's responsibility to look after the welfare of the 350 crew we have at most Empire events, providing help and support for any member of crew who needs it. Any member of crew who has a problem can go to the crew welfare team for help and advice.

===Tavern===
* '''Team Leader - Pip Hall'''
We are lucky to have a large wooden tavern building for Empire and a team of dedicated crew to run it. Team members take money and serve drinks but all of them are in-character at all times, our tavern is an in-character environment that exists to support roleplaying in the game. We try to make sure we have enough crew so that they can work the bar in shifts allowing them to socialize and enjoy the event at other times. We try to arrange bards and performances as often as possible and encourage all the players to use the tavern for any entertainment or meetings they have planned.

==Plot Crew==
The [[plot organization|plot crew]] are there to bring the IC setting to life and provide engaging encounters and challenges for the players. They include all our writers and NPCs, as well as the support team that help them get into character. The majority of the plot crew are busy throughout the event. The plot crew [[plot organization|have their own crew wiki page]] laying out the organization of the various teams within the department.

[[Category: General]]

Crewing

2024-11-14T17:46:20Z

Kaberett: /* Introduction */ missing word

==Introduction==
This page tells you what we expect of our crew, what you can expect of us - and what to do if there is a problem or an emergency. We have to explicitly avoid making any kind of legal contract so this is not intended to be a legally binding contract of employment, it is just to let you know what you will be doing at events.

All crew should make sure they have read and understood these guidelines - even if you have been crewing for years.

==Enjoy yourself==
The first rule of crewing is to enjoy yourself. Volunteers are an essential part of Profound Decisions, the events simply couldn’t happen without you. It is really important to us that your volunteer experience is enjoyable and rewarding not just because we depend on our crew for so much but because the only ethical basis on which a commercial company can run events using a volunteer crew is if the crew enjoy the events too.

Please remember that you come to events to enjoy yourself. As the people who do all the work to put the event on, '''you have more right than anyone else to enjoy it!''' If you're not enjoying what you are doing then talk to us and we will try to change something.
{{CaptionedImage|file=Jay.jpg|align=left|width=250px}}
==Work hard==
The second rule is work hard. Crewing is a lot of fun, but it is also hard work. Some members of the site set-up and take-down team play during the event, but most crew teams are active from before time-in until after time-out every day. Please discuss with your team leader at what times you need to be available to crew; depending on your precise role, you may have an opportunity to play a character during some of the event.

When you are working at an event, please take care and don't work beyond your personal limits; this is a holiday, you are here to enjoy the event, not hospitalize yourself. It is incumbent on you to ensure you take regular breaks and make sure you eat and drink regularly.

==Behaviour==
When you talk to players, remember that you will be seen as a representative of Profound Decisions, so be as polite and positive as you can. You are '''not''' required to deal with problems or put up with complaints, so if a player brings an issue to you, then you should immediately escalate the issue directly to Matt or Alison Pennington without delay.

Likewise, our players are required to be polite and courteous to our crew. If players are rude to you, then please report the matter to Matt.
We expect you to behave in a respectful manner towards other crew. If you have any problems then talk to Matt or the head of crew welfare.

==Hot Weather Advice==
If the weather is particularly hot, you must ensure that you stay hydrated by drinking plenty of water throughout the day. You should also wear sunscreen, to protect yourself from burning, and you should also ensure that you take in enough salt with your food in order to replace that which is lost through sweating. If you start to feel ill, you should seek advice from First Aid.

==Problems==
Your department head should normally be your first contact in the event that you have any issues. If, for whatever reason, you would like to speak with somebody else, then any of the Crew Welfare team will be happy to assist.

If you (or anyone else) develops a medical or health problem, then you should contact the duty First Aid medic for assistance and guidance. A supply of sundry medicines is available from Crew Welfare, including paracetamol, ibuprofen, sunscreen and antihistamines.
{{CaptionedImage|file=taverncrew.jpg|align=right|width=300px}}

==Emergencies==
Any emergency should be reported as quickly as possible by radio to the appropriate team leader or their nominated deputy. If you do not have a radio, please either head swiftly to GOD or locate the nearest radio user by shouting the word "Radio" loudly and clearly, as appropriate. If you are a radio user and hear this call then please stop what you are doing and move to the emergency location to provide assistance.

If you are summoning help via radio, you need to ensure that the nature and location of the emergency is clearly communicated, and to remain available on that radio channel until aid arrives.

You should not call 999 for a emergency, the decision to call the emergency services will be made by the relevant team leader or their nominated deputy. The only exception to this rule is if an emergency is so immediately serious that any delay to summoning the emergency services would place the casualt(ies) at greater risk.

===Medical===
Profound Decisions employ a professional team of first-aid providers to cover our events. In the event of a medical emergency you should summon an emergency medic from their First Aid post near GOD. If any participant asks for your assistance in obtaining first-aid then please take the time to escort them to the first-aid post, or fetch the first-aid team to them if they cannot move.

===Fire===
In the event of a fire emergency, then you should summon help from site-crew. Do not place yourself at personal risk; tents and sets are expendable, you are not. Do what you safely can to limit the spread of the fire, and move nearby people to safety, but do not attempt to fight the fire yourself.

===Security===
In the event of a security emergency, you should summon security assistance from the site security team. Do not attempt to deal with a security situation yourself, at most you should act to ensure that any situation is contained.

===Major Incident Response===
A major incident is an emergency which requires a large-scale coordinated response from crew. In the event a major incident is declared, the game will be suspended or abandoned in order to deal with whatever large-scale emergency in progress. All radio users should switch to the general site radio channel (Channel 1), make their immediate area safe, and await instructions.

Radio communications are critical during major incidents. Please take particular care to minimize unnecessary communication, and ensure that all messages are clear and concise.

Instructions will be issued by radio by the team coordinating the emergency response: either first aid or security, depending on the nature of the incident. This may include direction to make announcements to players and crew in your immediate vicinity, to evacuate a particular area of the field, or to muster at a particular location to receive further instructions.

==What to Bring==
Here is a quick guide on what can be helpful to bring to site with you. '''It is in no way exhaustive or prescriptive.'''

* Tent, tent pegs, mallet
* Sleeping bag, blanket and pillow (you will want more than a 1/2 season sleeping bag, it can get extremely cold overnight early in the year where temperatures below zero are not unheard of)
* Camping mat / camp bed
* Work-clothes & waterproof layer (suitable for operating for extended periods in potentially unpleasant weather)
* Spare warm layers and spare socks (ideally in a waterproof bag/dry bag in case of disasters, check out waterproof socks such as Sealskins)
* Strong Footwear (sturdy, waterproof work boots with good ankle support are very strongly recommended)
* Work gloves (if you are a member of the site team you should bring some work-gloves to protect your hands)
* Costume, weapons, props (if you are playing a character of your own at any point)
* Orc Mask (if you use one and own your own)
* Torch/lantern/head torch/spare batteries
* Wash kit & toiletries
* Personal medication & sanitary products (if required)
* Lipsalve + moisturiser (the weather can do a number on your skin)
* Water bottle/thermos/mug
* Phone and phone charger (because crew welfare has power)
* A pen knife/multitool
* Bottle opener
* Emergency cash

[[Category:General]]

[[Category:General]]

File:God-layout-4-pole-time-in.png

2024-09-08T12:41:17Z

Kaberett: Kaberett uploaded a new version of File:God-layout-4-pole-time-in.png

== Summary ==
Internal tent layout from 5 p.m. on Friday to 3 p.m. on Sunday.

File:God-layout-4-pole-pre-time-in.png

2024-09-08T12:40:54Z

Kaberett: Kaberett uploaded a new version of File:God-layout-4-pole-pre-time-in.png

== Summary ==
Internal GOD layout until 5p.m. on Friday.

File:God-layout-4-pole-time-in.png

2024-09-08T12:35:01Z

Kaberett: Kaberett uploaded a new version of File:God-layout-4-pole-time-in.png

== Summary ==
Internal tent layout from 5 p.m. on Friday to 3 p.m. on Sunday.

File:God-layout-4-pole-pre-time-in.png

2024-09-08T12:34:37Z

Kaberett: Kaberett uploaded a new version of File:God-layout-4-pole-pre-time-in.png

== Summary ==
Internal GOD layout until 5p.m. on Friday.

Lost property

2024-09-07T21:27:15Z

Kaberett:

'''Lost property that has been handed in is kept for 4 events after hand-in.''' If unclaimed after this period items will get moved in to “freecycle”, which will take place on the Sunday of each event. Monster get first dibs, followed by GOD, followed by a free-for-all. Lost property items are labelled, ribbon colour-coded and stored according to the event at which they were handed in.

All valuable lost property (jewellery, watches, wallets, phones, iPads &c.) should be logged by a department head and kept in a secure location.
All identifiable and valuable property should be returned to a player ASAP, by contacting the player themself, the nominated contact for their banner/coven/sect, or -- if necessary -- their nation’s Egregore, usually by [[Radio protocol|radio]].

{{Caution|Players are '''not allowed to rummage through lost property themselves '''– they must be able to accurately describe the missing item and a member of GOD crew must be present to assist with finding it.}}

=Organisation=

==Storage==
* Unidentified lost property should be sorted by item type. Colour-code containers according to the event its contents were found at, using ribbons. For crates, tie a piece of ribbon to each end. For long items, tie ribbon around the object.
** Lidded security crates are best used for soft kit.
** 9L RUB with appropriate inserts are best used for small items (you can combine small items and valuables into a single container)
** Bread crates are best used for everything else (that will fit in them). It usually works out well to sort them as drinking vessels and lights, short weapons/latex, leather/armour/protective gear, and misc.
** Arrows, long weapons, and other long objects should be stored in bins.
* Identified lost property should be tagged or labelled with a PID or name. Crates marked with a rainbow of ribbon contain IDed lost property.
* Inside the ISO, try keep crates from the same events near each other.

==Stationery==

* A5 arrows catalogue.
* A5 booklets for lost property slips, organised on a per-event basis. Currently these are discbound notebooks, with the binding discs and the laminated covers in (roughly) the same colour as the ribbon for each event. At time of writing each book is divided into six sections: OOC valuables, arms & armoury, jewellery, soft kit, bags & boxes, and miscellaneous.
* Lost property slips. A5, low-weight paper. The easiest way to manage these (that we've worked out so far) is to have a stack pre-printed and pre-punched, sitting in the very front (i.e. before the first divider) of the current event's booklet.
* Found property envelopes (C5) to put valuables into and record what steps have been taken to identify and contact owners.
* UV torch.
* UV marker.
* Sharpie.
* Biro.
* Price tags, for recording locations where objects were found and labelling IDed items that don't fit in envelopes.
* Hole punch. As of 2024, using Alex's Atoma disc binding punch.

=During events=

==Set up==
* Let players know we have their things (check that name and PID on envelope match the ones on the relevant list!).
** Add small, non-stabby, non-valuable items directly to packs.
** Stamp relevant packs with "Arrows to collect", and mark them as stamped on the big list.
** Stamp relevant packs with "Lost property to collect", and mark them as stamped on the big list.
* Set out IDed lost property and arrows near the exit, with a box for objects handed in this event.

==Limited service==
Before 4 p.m. on Friday:
* new reports of lost objects can be made
* objects handed in to us this event can be returned
* objects lost at previous events can be returned if we have IDed the owner and stamped their character pack
* special case: if someone wants to rummage through the arrows and ''does not'' mark their arrows with their PID, let them -- but record both their PID and their symbol!

==Normal service==
Things we do:
* give people back their objects, if they come in to ask for something we already have
* take lost property reports, if people ask about an object and we don't have it
* accept hand-ins of lost property
* wrangle the coach sign-up sheet: make sure it's out on the front desk with a pen
* sell condoms: as whole packs only

==Packdown==
* This event's lost property goes into the crate last, so we can keep handing things back until the bitter end.
* Try to check every single item for PIDs or other identifying labels before sorting them into containers. If you're not able to, make it clear which boxes have been checked and which haven't.
* Sort objects where you know there's a matching report into their own box.
* For objects where you think there might be a matching report, take photographs.
* This is a point at which people often pop up asking if there is anything they can do to help. Set them to sorting arrows.

=Detailed processes=

There are two main workflows plus some auxiliary bits.

==Incoming==
When a new object is handed in:
# If the person handing it in found it in an IC area of the field, and wishes to keep hold of IC valuables:
## note their PID and name
## note the location where they found the object
## note what they looted (on a "found property" envelope if the object fits inside it, or on a price tag if it doesn't)
# Place the item in the inbox/box of unsorted new lost property. (Realistically, you won't always be able to keep up with the rate that new objects come in.)
# Work out whether it is possible to ID the owner
#* does it have a PID or name indicating an owner written anywhere on it? (use the UV torch; if it’s a phone, there might be useful info in the emergency contacts; even if all it has is initials, make a note of that because we might be able to shake the details out of the database)
#* does it have a ribbon attached to it? (write down the ribbon ID on a price tag or similar and attach the tag to the item immediately)
#* does it have any other names written in it? (e.g. promissory notes, notebooks that are clearly linked to a specific in-game group, …)
#* does it match any open lost property reports?
# If the owner can be identified, move over to the ''outgoing'' process.
# If the owner can't be identified, prep the object for storage:
#* attach a ribbon to the object (in the colour corresponding to the event the item was lost at)
#* for valuable but non-IDable items, fill out a ''found property'' envelope and place the item within it in a dedicated container (use your initiative if the item is too large to fit in an envelope)
# Sort the item into an appropriate container

Prioritise getting valuable items where the owner is identifiable through the ''outgoing'' process over everything else -- players are generally very understanding about waiting if you explain that someone's wallet has just been handed in and you want to let the owner know ASAP!

==Outgoing==
This section is made up of several similar jobs.

'''If you have an item that is valuable, or where the owner is identifiable''' (because there's a report ticket or the object is labelled in some way):
# If necessary, look up the owner's details (e.g. carry out a player search to find out the participant's PID).
# Attach the owner's PID to the object, and place it in the appropriate ''IDed lost property'' container.
#* For most objects, you can use a price tag.
#* For small valuable objects, fill out a ''Found property'' envelope.
# Locate the lost property report, if there is one.
# Contact the owner using the GOD phone or a PD e-mail account.
#* For some valuable objects, it's appropriate to radio for the participant's nation's egregore. This should be a last resort, and is usually only necessary for phones.
#* If you can't see people's contact details in the database, and there isn't contact information on the report slip (if it exists), get Alex, Erin or Adam to look up contact details.
# If there's a lost property report:
## On the ticket, note the time that the object was handed in/processed.
## Note the time that the participant was contacted, along with how they were contacted.
## Move the ticket from the event reports booklet to the found objects booklet.

For valuable items where it's possible to identify the owner, prioritise this workflow over any other tasks.

'''If a participant has a “lost property to collect” stamp on their pack:'''
# Check the big list. This should give you a rough idea of what you're looking for. Rummage through the boxes/bins of IDed lost property until you find the item, which should be tagged with the player’s PID. if something is on this list, it’s because Alex has actually held it in their own personal hands – if you can’t find it, get the player to wait while you grab either Alex or Erin.
# Hand over the item, removing any lost property ribbons (and ideally the price tag).
# Tick the "collected" box next to the item on the printed list.
# Ideally: mark any report slips with “returned”, and move the completed slip to the Done box.

'''If a participant has an "arrows to collect" stamp on their pack:'''
# Ask whether they're bolts or arrows.
# Check the list for the number of arrows (and broken parts) you're looking for.
# Check the arrows catalogue so you know what design you're looking for.
# Check the appropriate arrows bin - inviting the player to help is fine.
# If the player has broken bits but doesn't want them, move them to a dedicated container for humane disposal.
# Tick the arrows off the list!

'''If a participant describes an object that has already been handed in:'''
# Ask them to describe it in enough detail you're confident the one you have is theirs.
#* For valuables, this might include describing the type of bank card or the lock screen photo on a phone. For phones, ask them to unlock the screen in front of you if relevant.
# Hand it over!
# Bonus points: click the clicker.

'''If a participant describes an object that might have been handed in:'''
# Ask them to describe it in enough detail that they can't just go "yep, that one, that one is definitely mine" about whatever in the box takes their fancy.
# Check which event they lost it at.
# Bring the relevant storage box over to the front desk. Don't let them rummage indiscriminately, but do let them watch as you go through it.
# If we have their object, hand it over!
# Bonus points: click the clicker.

'''If a participant is reporting a lost object that is not yet in our possession:'''
# Once you've gone through the relevant boxes with them, fill out a lost property form.
#* Offer to do the writing yourself -- this lets you ensure you can read the report, and that there's sufficient detail.
# Get ''both'' name and PID, so we can cross-reference in case one of them is ambiguous or incorrect!
# Get contact details -- this means people who don't have access to contact details in the PD database can still contact players using the GOD phone, and people who do don't have to spend time looking them up.
#* Ideally, get a phone number -- anyone can use the GOD phone, but not everyone has an @pd e-mail address.
#* If the thing they've lost is their phone, ask if there's someone else on the field we can get in touch with, who'll know where to find them. (You'll almost certainly need to look up their contact number.)
#* Reassure them that we'll text, not call!
# Get as much description as you can -- you will probably need to prompt them.
#* Drawings are ''enormously'' helpful. Even if they're 'bad', they'll emphasise the most distinctive features of the object!
#* Ask the player to e-mail in any photos they have to lostproperty@.
# Move the form to the appropriate section of the booklet (preferably organised by PID).
#* OOC valuables include (but are not limited to) medication, wallets, phones, mobility aids, non-costume jewelry, and emotionally significant objects including stuffed toys.
# Explain what to expect to the participant:
#* We'll do our best to get in touch as soon as possible after we realise we've got the object.
#* We're not infallible and we're often running several hours behind on contacting people -- if you're passing GOD, please feel free to stop by and double-check whether your thing has shown up yet.
#* If the item turns up, we'd love to know. (Emphasise this for valuables!)
#* We'll keep the report for a year.

==Arrows==
* Arrows: wait until the post-battle rush has died down before you start sorting. You want to be able to tell people "everything from this morning is in ''this'' bin" or "everything marked with a PID over 12000 is in ''this'' bin", to minimise the number of containers they need to sort through to find their stuff.
* Arrows: have the end of the arrow with the IDable features uppermost. If the only place the arrow is marked is on the fletches, have them head-down in the bin with their fletchings at the top.
* It would be lovely if we could maintain a record of where each item was found. We haven't yet worked out a good way to do so. Ideas welcome!
* Arrows (sorting): grab an empty bin and a notebook. Write yourself headings. Grab an arrow, write down the PID associated with it, make a tally mark, and move it to the empty bin. Try to keep PIDs clustered in clumps -- all the 12000s in the same rough list, for example. At the moment bins usually want separating out into PIDs < 10000, PIDs between 10000 and 13000, and PIDs over 13000.

=Between events=

Immediately before an event:
* make sure that everything in the IDed property boxes is in the spreadsheet of things to give back
** sometimes objects people recognise will get dumped in the IDed property box without tags, and will need matching back up with their report. this most frequently happens with stuff handed in late on Sunday.
* sort the arrows
* go through all lost property booklets and all lost property storage
** first go through the objects from the previous event
** you then have two options: if you've got lots of time, go through all the crates in order from most to least recent (ideally you want one person doing all of this so you can spot objects that were found/handed in late); if you haven't, prioritise the least recent event i.e. the one that's going to go out on freecycle
* reconcile handed-in property with lost property reports

'''TODO:'''
* Logging details of lost property
* Reconciliation of handed-in found property with lost property records
* Detailed process for freecycle
* Colour coding table

=Notes & advice=
* Pre-punch a pile of lost property slips and keep them at the very front of this event's booklet. Use a bookmark to keep your place between the last filled and first empty slip. This way the slips *are* all in the book, even if they're coming in too fast to file appropriately.
* The mud sometimes disgorges things long after they were lost. It's definitely worth checking booklets for lost property reports for events before the one you're currently at.
* "Please don't rummage/talk to me first; you're probably looking in the wrong place" is always awkward to say, but participants ''do'' generally respond positively when they then get to the front of the queue and you can explain that there's no way the thing they're looking for would have been in the place they were looking for it (our organisation system is not usually particularly comprehensible from the outside!)

====Behind the scenes====

We know that from the outside lost property often looks like a chaotic jumble – so we want to tell you a bit more about how the system works!

When you tell us you've lost something, the first thing we do is look through items we've had handed in. These are organised by the event they were lost at and the type of item – if you lost a goblet two events ago, we'll grab the box of drinking vessels that were handed in two events ago and go through it with you. We'll also double-check the boxes from more recent events, because items sometimes get found in the woods/other people's kit bags/the Academy storage container quite a while after they went missing!

If we don't have your item, we'll ask you to fill out a lost property form with us, even if you don't think it's worth it – it's incredibly frustrating to have something handed in and realise we know ''exactly'' who it belongs to, but didn't get them to leave their details! We keep these reports for a full year.

When items are handed in, we check whether we can ID their owner. This means that we look for a PID, name, or contact details, or even initials – in normal light and using a UV torch. We also check whether they seem like any of the lost property reports we have on record. If we find a match, we'll get in touch (via a text message from a PD phone, or e-mail) as soon as we can. This does sometimes take a while and we don't always realise when something that's been handed in matches a description, so even if we haven't contacted you, please do feel free to swing by to check any time when full lost property service is open!

In addition to matching up missing property reports with lost items during events, we are sometimes able to spend a few days before an event sorting through lost property. This lets us thoroughly double-check everything we have in storage against all lost property reports from the last four events – this means that we try to check every single piece of lost property from each event at least four separate times. If we find something we think belongs to you, we'll do our best to let you know by e-mail, and we'll stamp a reminder that there's something for you to collect (or inspect) on your character pack. Again, if we don't get in touch it doesn't mean we definitely don't have your stuff – it just means we haven't recognised it!

When we return an item, if it's not already got your details on we'll encourage you to label it with identifying information, e.g. your PID or your name. If it comes in again, we'll be able to get it back to you faster.

[[Category:GOD manual]]

GOD physical organisation

2024-07-23T13:26:43Z

Kaberett: /* Tent Layout */

===Tent Layout===

If you’re interested in playing around with the layout, the tables we use are 6’×2.5’ (and 75cm tall).

The tent is 65' long by 40' wide, with king poles 15' apart. Our total footprint is larger than this because of our guys.

We have two main tent layouts.

<gallery>
File:God-layout-4-pole-pre-time-in.png|Tent layout before 5 p.m. on Friday.
File:God-layout-4-pole-time-in.png|Tent layout after 5 p.m. on Friday.
</gallery>

Some additional notes:
* on Friday evening, pack handout continues on tables adjacent the player PCs, before moving to the potions desk late on Friday or first thing on Saturday
* concessions continue to live at the query computer nearest the main entrance
* pack hand-in is generally from noon on Sunday; a slips-and-baggies station gets set up on the two tables by the main exit (with hand-in typically at the potions desk)
* the coach sign-up sheet is available at the main lost property desk from 5 p.m. on Friday
* regalia (PD physreps) usually live underneath resin materials
* crew t-shirts provisionally live under the crew packs table

===Opening Hours===

These are aspirational, and subject to change according to conditions on the ground:

{| class="wikitable"
|-
|| '''Thursday''' || 12:00–18:00 || set-up
|-
|| || 18:00–22:00 || pack hand-out (maybe!)
|-
|| '''Friday''' || 10:00–12:00 || training
|-
|| || 12:00–18:00 || pack hand-out & OOC queries
|-
|| || 18:00–01:00 || full service
|-
|| '''Saturday''' || 09:30–01:00 || full service
|-
|| '''Sunday''' || 09:30–15:00 || full service
|-
|| || 15:00–17:00 || pack hand-in, tear-down
|}

File:God-layout-4-pole-time-in.png

2024-07-23T13:22:20Z

Kaberett: Internal tent layout from 5 p.m. on Friday to 3 p.m. on Sunday.

== Summary ==
Internal tent layout from 5 p.m. on Friday to 3 p.m. on Sunday.

File:God-layout-4-pole-pre-time-in.png

2024-07-23T13:21:01Z

Kaberett: Internal GOD layout until 5p.m. on Friday.

== Summary ==
Internal GOD layout until 5p.m. on Friday.

Lost property

2024-07-10T15:34:44Z

Kaberett:

Lost property

2024-06-24T09:59:57Z

Kaberett: first step toward consolidating lost property howto writeups onto wiki

Task Tracking

2024-03-24T20:37:40Z

Kaberett: brief explanation of inbox colour coding

If you’re dealing with a query of any sort, and either sending the player away or sending them to talk to one of the heads of department, you need to write this down on one of the pre printed forms, and put that form in the relevant inbox. This reduces the risk of players waiting around forgotten, or of them needing to come back multiple times for the same issue.

[[File:Query form (front).png|thumb|Query slip (front)]]

A ticket should at any given point be in one of a number of boxes. Boxes you should put things into are labelled in blue; boxes you should take things out of (without any further discussion) are labelled in green. All other boxes are labelled in white - it's okay to go through them if you're looking for a specific ticket e.g. for a returning player, but if you're removing a ticket (or adding one!) please check with whoever's doing triage.

===Before sending a player away===
<box>

Before sending a player away, or sending them to wait for a head of department:

1. On one of the A5 query sheets, record:
* Your name
* The PID and name of the player
* The current time and date
* Any other involved PIDs or ribbon IDs
* A description of what needs doing to resolve the query

2. Is someone currently triaging query sheets?
* If there is:
(a) Pass the sheet to them and give them a chance to review it.

(b) They’ll make a quick call about what needs to happen next, including where to file the ticket and whether
to ask the player to come back later or to wait while we fix things.

* If there isn’t:
(a) If the issue is urgent, ask the player to wait and put the ticket in the “HoD Player Waiting” box.

(b) If the issue isn’t urgent, ask the player to come back later, and put the ticket in the inbox on the triage
desk.

</box>

===Handling returning players===

<box>

If you have a player returning with a query, this process means you ''should'' be able to find the status of the player’s query
fairly easily:

1. Check the various ticket outboxes. If the ticket is in an outbox, that should mean we’ve done as much as we can with it; hopefully there will be a final result attached, but it might be that we need more information. Check what the ticket says and handle accordingly.

2. Check the other ticket-in-progress boxes. If you can find a ticket but it’s not in an outbox, that means we’ve not finished handling the ticket. Consider whether the ticket is still in the right place, make sure the notes are up-to-date (''including that the player has returned'') and consider moving it to the “HoD Player Waiting” box for us to handle ASAP.

3. If you still can’t find a ticket, that implies we’ve dropped a ball. Create a new ticket and handle the new ticket appropriately, but if this is a returning player that probably means the urgency will be higher than it might otherwise be.

</box>
[[Category:GOD manual]]

GOD 2023 E4 specials

2023-09-04T22:14:14Z

Kaberett: went back to edit in some more When Spring comes

This page lists things that are likely to affect GOD crew, because they're special for this event and change how we normally do things.

This ''doesn't'' try to cover everything in the Winds of Fortune: sometimes player ask for information about conjunctions, or about how certain titles or opportunities work. They're things we might be able to help with, but they're not covered here because they don't fundamentally change how GOD processes work.

== General event information ==

This is the Autumn Equinox 385YE. Sunset has been defined to be 19:30--20:30 for in-game purposes.

== Character packs ==

* [[EmpireWiki:When Spring comes#A Passing Grade|When Spring comes: A Passing Grade]]:
** Mitwold fleets that raided the Jotun coasts return with double the returns they were expecting
** Marcher fleets that are enchanted with [[EmpireWiki:Blood and Salt|Blood and Salt]] this downtime will receive an additional four additional measures of Tempest Jade ("Blood and Salt will provide two additional ingots of tempest jade to anyone taking the privateering action, or four additional ingots if they participate in the Raid Kalsea's coastline adventure. Merciless Wrath of the Reaver will provide two additional ingots of tempest jade if they undertake independent action, but unlike the normal effect of the ritual the target military unit will also gain the benefits of the ritual if they support a Marcher army.")
* [[EmpireWiki:Rimbaud eyes#Goldrush|Rimbaud eyes: Goldrush]]: Some players are expecting League voting bonds in their packs. To view this list, click the "Expand" link in the blue box titled "Eligible Spiral Votes". [TODO: waiting on confirmation about how to handle any problems with these]
* [[EmpireWiki:Rimbaud eyes#The Price of Secrets|Rimbaud eyes: The Price of Secrets]]: Urizeni citizens with a resource in Spiral should receive 2 crowns in addition to their usual income, until further notice.
* [[EmpireWiki:Shining like fire#Glimmers in the Deeps|Glimmers in the Deeps]]: Mines that were in Imperial Territories at the end of Summer Solstice 385YE are under the influence of [[EmpireWiki:Bright Eyes Gleam in the Depths|Bright Eyes Gleam in the Depths]] produce two additional ingots of base material. This effect does "not" apply to mines located in Liathaven, Brocéliande, or Feroz.
* [[EmpireWiki:Shining like fire#Esoteric Algebra|Shining like fire: Esoteric Algebra]]: characters with mines located in Temeschwar, Sarvos, Tassato, Holberg, Casinea, and Hahnmark should receive one ''Vitrified Oculus''.

== Character Resources ==
* [[EmpireWiki:Shining like fire#Glimmers in the Deeps|Shining like fire: Glimmers in the Deeps]]:
** After the Autumn Equinox, any mine owner can diversify their mine for free. This is a downtime action.
** After the Autumn Equinox, a mine may be upgraded for one wain of mithril fewer than normal. This is a downtime action.
* [[EmpireWiki:Shining like fire#Ephemeral Geometries|Shining like fire: Ephemeral Geometries]]:
** Players wanting to change their resource to a mana site, for free, should e-mail in to admin@ after the event. We should not do this in GOD.
** Players wanting to upgrade their basic mana site at a lower price can do so during downtime.

== Magical changes ==

=== General ritual changes ===
* [[EmpireWiki:Shining like fire|Shining like fire]] discusses the effects of [[EmpireWiki:Bright Eyes Gleam in the Depths|Bright Eyes Gleam in the Depths]]. This enchantment only affects territories that were Imperial at the end of the Summer Solstice 385YE, i.e. there is no effect on resources located in Liathaven, Brocéliande, or Feroz.
** [[EmpireWiki:Shining like fire#Rhythms of the Day|Rhythms of the Day]]: once each day during the Autumn Equinox a merrow can discern magical auras as if casting the detect magic spell.
* [[EmpireWiki:Shining like fire#Shimmering Echoes|Shining like fire: Shimmering Echoes]]: Any mine enchanted with Revelation of the Jewel's Sparkling Heart during the Autumn Equinox will provide a single deepstone each season for the next year in addition to other benefits. (Green iron = warstones, weltsilver = bloodstones, tempest jade = spellstones, orichalcum = heartstones.)
=== [[EmpireWiki:Blood and Salt|Blood and Salt]], [[EmpireWiki:Merciless Wrath of the Reaver|Merciless Wrath of the Reaver]] ===
* [[EmpireWiki:When Spring comes#A Passing Grade|When Spring comes: A Passing Grade]]: Marcher covens or magicians casting the rituals Blood and Salt or Merciless Wrath of the Reaver ''on Marcher targets'' have the option to invoke a boon from the eternal Siakha - they must invoke her in the ritual by one of her common names (the Maelstrom; the Empress of Sharks; Schiuma Sanguinosa; the Salt-born Devourer; Mother of Wrecks; Blood-in-the-Water), and inflict at least 1 hit of damage to the ritual target(s) (IC they make the targets bleed). They must also tell the person recording the ritual that they are doing/have done this. Record the fact they they have used this boon in the ritual notes, so that effects can be processed properly after the event. Note also that this is likely to be IC illegal, so don't be loud about it and blow their cover.
=== [[EmpireWiki:Sharp Eyes of the Corsair|Sharp Eyes of the Corsair]], [[EmpireWiki:Revelation of the Jewel's Sparkling Heart|Revelation of the Jewel's Sparkling Heart]], [[EmpireWiki:Eye of the High Places|Eye of the High Places]], [[EmpireWiki:Eyes of the Sun and Moon|Eyes of the Sun and Moon]] ===
* [[EmpireWiki:Shining like fire#Esoteric Algebra|Shining like fire: Esoteric Algebra]]: a single ''Vitrified Oculus'' provides the equivalent of four crystal mana towards performing any of these rituals.
=== [[EmpireWiki:Drawing the Penumbral Veil|Drawing the Penumbral Veil]], [[EmpireWiki:Vale of Shadows|Vale of Shadows]], and similar ===
* [[EmpireWiki:Shining like fire#You Cannot Hide|Shining like fire: You Cannot Hide]]: Any attempt to perform these rituals, or rituals with similar effects, with a magnitude of 100 or lower fails immediately. The mana is expended on the attempt to perform the ritual, but there are no effects. If the roleplay has been carried out, the players lose their mana.
* [[EmpireWiki:Shining like fire#You Cannot Hide|Shining like fire: You Cannot Hide]]: For the most part, pre-existing Penumbral Veil on Imperial territories and Vales of Shadow have been removed. The exception are those shrouds whose magnitude is greater than 100, were in the territory of Spiral and created with the assistance of Sung, or which were infused with ilium (or otherwise strengthened to the point they became permanent).

GOD 2023 E4 specials

2023-09-03T21:06:14Z

Kaberett: italics :|

This page lists things that are likely to affect GOD crew, because they're special for this event and change how we normally do things.

This ''doesn't'' try to cover everything in the Winds of Fortune: sometimes player ask for information about conjunctions, or about how certain titles or opportunities work. They're things we might be able to help with, but they're not covered here because they don't fundamentally change how GOD processes work.

== General event information ==

This is the Autumn Equinox 385YE. Sunset has been defined to be 19:30--20:30 for in-game purposes.

== Character packs ==

* [[EmpireWiki:When Spring comes#A Passing Grade|When Spring comes: A Passing Grade]]:
** Mitwold fleets that raided the Jotun coasts return with double the returns they were expecting
** Marcher fleets that are enchanted with [[EmpireWiki:Blood and Salt|Blood and Salt]] this downtime will receive an additional four additional measures of Tempest Jade ("Blood and Salt will provide two additional ingots of tempest jade to anyone taking the privateering action, or four additional ingots if they participate in the Raid Kalsea's coastline adventure. Merciless Wrath of the Reaver will provide two additional ingots of tempest jade if they undertake independent action, but unlike the normal effect of the ritual the target military unit will also gain the benefits of the ritual if they support a Marcher army.")
* [[EmpireWiki:Rimbaud eyes#Goldrush|Rimbaud eyes: Goldrush]]: Some players are expecting League voting bonds in their packs. To view this list, click the "Expand" link in the blue box titled "Eligible Spiral Votes". [TODO: waiting on confirmation about how to handle any problems with these]
* [[EmpireWiki:Rimbaud eyes#The Price of Secrets|Rimbaud eyes: The Price of Secrets]]: Urizeni citizens with a resource in Spiral should receive 2 crowns in addition to their usual income, until further notice.
* [[EmpireWiki:Shining like fire#Glimmers in the Deeps|Glimmers in the Deeps]]: Mines that were in Imperial Territories at the end of Summer Solstice 385YE are under the influence of [[EmpireWiki:Bright Eyes Gleam in the Depths|Bright Eyes Gleam in the Depths]] produce two additional ingots of base material. This effect does "not" apply to mines located in Liathaven, Brocéliande, or Feroz.
* [[EmpireWiki:Shining like fire#Esoteric Algebra|Shining like fire: Esoteric Algebra]]: characters with mines located in Temeschwar, Sarvos, Tassato, Holberg, Casinea, and Hahnmark should receive one ''Vitrified Oculus''.

== Character Resources ==
* [[EmpireWiki:Shining like fire#Glimmers in the Deeps|Shining like fire: Glimmers in the Deeps]]:
** After the Autumn Equinox, any mine owner can diversify their mine for free. This is a downtime action.
** After the Autumn Equinox, a mine may be upgraded for one wain of mithril fewer than normal. This is a downtime action.
* [[EmpireWiki:Shining like fire#Ephemeral Geometries|Shining like fire: Ephemeral Geometries]]:
** Players wanting to change their resource to a mana site, for free, should e-mail in to admin@ after the event. We should not do this in GOD.
** Players wanting to upgrade their basic mana site at a lower price can do so during downtime.

== Magical changes ==

=== General ritual changes ===
* [[EmpireWiki:Shining like fire|Shining like fire]] discusses the effects of [[EmpireWiki:Bright Eyes Gleam in the Depths|Bright Eyes Gleam in the Depths]]. This enchantment only affects territories that were Imperial at the end of the Summer Solstice 385YE, i.e. there is no effect on resources located in Liathaven, Brocéliande, or Feroz.
** [[EmpireWiki:Shining like fire#Rhythms of the Day|Rhythms of the Day]]: once each day during the Autumn Equinox a merrow can discern magical auras as if casting the detect magic spell.
* [[EmpireWiki:Shining like fire#Shimmering Echoes|Shining like fire: Shimmering Echoes]]: Any mine enchanted with Revelation of the Jewel's Sparkling Heart during the Autumn Equinox will provide a single deepstone each season for the next year in addition to other benefits. (Green iron = warstones, weltsilver = bloodstones, tempest jade = spellstones, orichalcum = heartstones.)

=== [[EmpireWiki:Sharp Eyes of the Corsair|Sharp Eyes of the Corsair]], [[EmpireWiki:Revelation of the Jewel's Sparkling Heart|Revelation of the Jewel's Sparkling Heart]], [[EmpireWiki:Eye of the High Places|Eye of the High Places]], [[EmpireWiki:Eyes of the Sun and Moon|Eyes of the Sun and Moon]] ===
* [[EmpireWiki:Shining like fire#Esoteric Algebra|Shining like fire: Esoteric Algebra]]: a single ''Vitrified Oculus'' provides the equivalent of four crystal mana towards performing any of these rituals.
=== [[EmpireWiki:Drawing the Penumbral Veil|Drawing the Penumbral Veil]], [[EmpireWiki:Vale of Shadows|Vale of Shadows]], and similar ===
* [[EmpireWiki:Shining like fire#You Cannot Hide|Shining like fire: You Cannot Hide]]: Any attempt to perform these rituals, or rituals with similar effects, with a magnitude of 100 or lower fails immediately. The mana is expended on the attempt to perform the ritual, but there are no effects. If the roleplay has been carried out, the players lose their mana.
* [[EmpireWiki:Shining like fire#You Cannot Hide|Shining like fire: You Cannot Hide]]: For the most part, pre-existing Penumbral Veil on Imperial territories and Vales of Shadow have been removed. The exception are those shrouds whose magnitude is greater than 100, were in the territory of Spiral and created with the assistance of Sung, or which were infused with ilium (or otherwise strengthened to the point they became permanent).

GOD 2023 E4 specials

2023-09-03T21:05:01Z

Kaberett: WoF up to and including Shining like fire

This page lists things that are likely to affect GOD crew, because they're special for this event and change how we normally do things.

This ''doesn't'' try to cover everything in the Winds of Fortune: sometimes player ask for information about conjunctions, or about how certain titles or opportunities work. They're things we might be able to help with, but they're not covered here because they don't fundamentally change how GOD processes work.

== General event information ==

This is the Autumn Equinox 385YE. Sunset has been defined to be 19:30--20:30 for in-game purposes.

== Character packs ==

* [[EmpireWiki:When Spring comes#A Passing Grade|When Spring comes: A Passing Grade]]:
** Mitwold fleets that raided the Jotun coasts return with double the returns they were expecting
** Marcher fleets that are enchanted with [[EmpireWiki:Blood and Salt|Blood and Salt]] this downtime will receive an additional four additional measures of Tempest Jade ("Blood and Salt will provide two additional ingots of tempest jade to anyone taking the privateering action, or four additional ingots if they participate in the Raid Kalsea's coastline adventure. Merciless Wrath of the Reaver will provide two additional ingots of tempest jade if they undertake independent action, but unlike the normal effect of the ritual the target military unit will also gain the benefits of the ritual if they support a Marcher army.")
* [[EmpireWiki:Rimbaud eyes#Goldrush|Rimbaud eyes: Goldrush]]: Some players are expecting League voting bonds in their packs. To view this list, click the "Expand" link in the blue box titled "Eligible Spiral Votes". [TODO: waiting on confirmation about how to handle any problems with these]
* [[EmpireWiki:Rimbaud eyes#The Price of Secrets|Rimbaud eyes: The Price of Secrets]]: Urizeni citizens with a resource in Spiral should receive 2 crowns in addition to their usual income, until further notice.
* [[EmpireWiki:Shining like fire#Glimmers in the Deeps|Glimmers in the Deeps]]: Mines that were in Imperial Territories at the end of Summer Solstice 385YE are under the influence of [[EmpireWiki:Bright Eyes Gleam in the Depths|Bright Eyes Gleam in the Depths]] produce two additional ingots of base material. This effect does "not" apply to mines located in Liathaven, Brocéliande, or Feroz.
* [[EmpireWiki:Shining like fire#Esoteric Algebra|Shining like fire: Esoteric Algebra]]: characters with mines located in Temeschwar, Sarvos, Tassato, Holberg, Casinea, and Hahnmark should receive one "Vitrified Oculus".

== Character Resources ==
* [[EmpireWiki:Shining like fire#Glimmers in the Deeps|Shining like fire: Glimmers in the Deeps]]:
** After the Autumn Equinox, any mine owner can diversify their mine for free. This is a downtime action.
** After the Autumn Equinox, a mine may be upgraded for one wain of mithril fewer than normal. This is a downtime action.
* [[EmpireWiki:Shining like fire#Ephemeral Geometries|Shining like fire: Ephemeral Geometries]]:
** Players wanting to change their resource to a mana site, for free, should e-mail in to admin@ after the event. We should not do this in GOD.
** Players wanting to upgrade their basic mana site at a lower price can do so during downtime.

== Magical changes ==

=== General ritual changes ===
* [[EmpireWiki:Shining like fire|Shining like fire]] discusses the effects of [[EmpireWiki:Bright Eyes Gleam in the Depths|Bright Eyes Gleam in the Depths]]. This enchantment only affects territories that were Imperial at the end of the Summer Solstice 385YE, i.e. there is no effect on resources located in Liathaven, Brocéliande, or Feroz.
** [[EmpireWiki:Shining like fire#Rhythms of the Day|Rhythms of the Day]]: once each day during the Autumn Equinox a merrow can discern magical auras as if casting the detect magic spell.
* [[EmpireWiki:Shining like fire#Shimmering Echoes|Shining like fire: Shimmering Echoes]]: Any mine enchanted with Revelation of the Jewel's Sparkling Heart during the Autumn Equinox will provide a single deepstone each season for the next year in addition to other benefits. (Green iron = warstones, weltsilver = bloodstones, tempest jade = spellstones, orichalcum = heartstones.)

=== [[EmpireWiki:Sharp Eyes of the Corsair|Sharp Eyes of the Corsair]], [[EmpireWiki:Revelation of the Jewel's Sparkling Heart|Revelation of the Jewel's Sparkling Heart]], [[EmpireWiki:Eye of the High Places|Eye of the High Places]], [[EmpireWiki:Eyes of the Sun and Moon|Eyes of the Sun and Moon]] ===
* [[EmpireWiki:Shining like fire#Esoteric Algebra|Shining like fire: Esoteric Algebra]]: a single "Vitrified Oculus" provides the equivalent of four crystal mana towards performing any of these rituals.
=== [[EmpireWiki:Drawing the Penumbral Veil|Drawing the Penumbral Veil]], [[EmpireWiki:Vale of Shadows|Vale of Shadows]], and similar ===
* [[EmpireWiki:Shining like fire#You Cannot Hide|Shining like fire: You Cannot Hide]]: Any attempt to perform these rituals, or rituals with similar effects, with a magnitude of 100 or lower fails immediately. The mana is expended on the attempt to perform the ritual, but there are no effects. If the roleplay has been carried out, the players lose their mana.
* [[EmpireWiki:Shining like fire#You Cannot Hide|Shining like fire: You Cannot Hide]]: For the most part, pre-existing Penumbral Veil on Imperial territories and Vales of Shadow have been removed. The exception are those shrouds whose magnitude is greater than 100, were in the territory of Spiral and created with the assistance of Sung, or which were infused with ilium (or otherwise strengthened to the point they became permanent).

GOD 2023 E4 specials

2023-09-03T11:59:14Z

Kaberett: page skeleton

GOD manual

2023-09-03T11:56:02Z

Kaberett: /* Event specials */

== About this manual ==

<blockquote>
"In the beginning, there was nothing. Which exploded."
<small>Terry Pratchett, ''"Lords and Ladies"''</small>
</blockquote>

'''The ''GOD manual'' tells GOD crew how to do things.''' It's the repository of knowledge that describes the majority of processes that are followed at (and occasionally between) events.

Historically, the GOD manual took the form of a PDF. As of July 2023, we're in the process of migrating it to this wiki. If you'd like to help, get in touch with Adam. Until that process is completed, you will likely need to check both this wiki and the PDF manual.

{{Caution|'''This wiki is publicly accessible.''' The vast majority of things that GOD do are fine to publish here, but be careful not to reference details of plot that aren't generally available. You can talk about the existence of (say) [https://www.profounddecisions.co.uk/empire-wiki/Children_in_bloom#Chaos_Fruit chaos fruit], since that's available on the player wiki, and you can talk about how we organise them and print them, but don't give any details about how they work from a plot or game mechanic perspective. Equally, if you want to provide screenshots or similar, make sure you don't use a real player account; use Crew Room (PID 0) or Ref Dummy Character (CID 0.1).}}

== Introduction ==

* [[Welcome to GOD]]

== Background ==

* Relevant information from the crew wiki:
** [[Crew organisation]]
** [[Radio protocol]]
* Empire resources
** [[Currency]]
** [[Materials]]
** [[Cards & Lammies]]
** [[Bourse Resources]]

== Event specials ==

* [[GOD 2023 E3 specials]]
* [[GOD 2024 E4 specials]]

== Physical processes ==

* [[GOD physical organisation]]
* [[Lamination station]]
* [[Task Tracking]]
* [[Player Packs- GOD]]
* [[Lost property]]
* [[Potions desk]]
* [[GOD checklists]]

== Online processes ==

* [[Printing]]
* [[Visions]]

* Bookings and payments
** [[Bookings]]
** [[Taking payments]]
** [[Confirming concessions]]

* [[Player accounts]]
** [[Character processes]]

* [[Magic | Magic (including Rituals)]]
* [[Religion | Religion (including Ceremonies)]]
* [[Ribbons]]

* [[Glossary]]

== Editing this manual ==

* '''Give pages clear, unambiguous, non-conflicting names'''. This may require some careful wordsmithing as we're operating in the same namespace as the rest of the crew wiki. The convention for this wiki is for titles to have the first word capitalised only.

* '''Try to avoid duplicating existing pages'''. If there's already relevant information in this crew wiki, refer to that rather than duplicating it in another page. Including relevant references to the main player wiki can also be really helpful if someone needs to understand the wider context.

* '''Cross-linking is good.''' Try to avoid repeating yourself – having the same information in multiple places is a good way to have multiple bits of information fall out of sync with each other – and instead write something once and link to it anywhere else it's useful.

* '''Make things easy to link to''' by breaking things up into discrete bite-sized chunks, whether by putting things in different pages or by having good header structure within one that allows for direct linking to a particular section. Done well, we should be able to link directly to relevant details from various parts of the crew website interface, so that the wiki provides effective context-sensitive help for all tasks.

* '''Put all the manual pages in the <code>GOD manual</code> category''' to make sure all pages can be found easily. This is done by putting the code <code><nowiki>[[Category:GOD manual]]</nowiki></code> at the bottom of each page.

* '''Document the 'why' as well as the 'what''''. There are competing goals to everything we're writing here: we want things that are quick and easy and straightforward to follow, and we ''also'' want to document why we do things the way we do them, so if we want to change things in future we have half a chance of understanding why things are the way they are now. Consider having separate sections in any process documentation for (a) a process overview for folk who know what they're doing but want a reminder of some specifics, (b) a detailed step-by-step guide for folk who aren't familiar with the process, and (c) a final section explaining the reasoning behind anything that isn't obvious.

[[Category:GOD]]
[[Category:GOD manual]]

What to wear

2023-04-26T08:50:32Z

Kaberett: /* Overview */ typo fix

{{CaptionedImage|file=immersion.jpg|align=right|width=700px|caption=Immersion is important!}}
__TOC__
==Overview==
One of our core goals for Empire is to encourage a rich immersive game - one in which everything looks as in-character as possible with as few elements that are visually disruptive as possible. This means that crew need to make an effort to blend in when they are in an IC area during time-in where possible.

Obviously our refs need to be identifiable - so that people can recognize them when they need to. We have special yellow/black jackets and tabards for this purpose. A few need to be in the IC area but indicate that that they are clearly not there. We use red/black jackets for this purpose. In all cases these should be worn over base costume where reasonably possible. The jackets cover much better than the tabards but in either case a pair of IC trousers is ideal and plain dark trousers and footwear is preferable if not.

Crew involved with safety - for example members of the pyro-team who are handling dangerous pyrotechnics or members of the first-aid team - should wear a suitable hi-vis jacket.

If you need a PD jacket or tabard and you do not currently have one - then please let me know.

==Yellow/Black==
These are just for refs! You're a ref if you're there so players can come up to you and ask you for reffing help or to answer a ref question - if that's not why you're there - then you're not a ref and don't need a yellow/black. Members of plot running out plot or similar should NOT use a yellow/black - because that will encourage players to come and ask you ref questions you can't/shouldn't answer!

===Jackets===
These are for anyone who does regular duty as a referee at an event. The jackets cover much better and are suitable for use in Anvil as well as the battlefield. It's better to have your own jacket if you're a regular ref - so that we know all our regular refs are covered and have their own which they can take home and wash as needed.

===Tabards===
These are for anyone who is volunteering for extra ref duty for a battle and doesn't have a jacket. They should only be worn in the skirmish area - please don't use them for in Anvil.

==Red/Black==
These are for crew who need to indicate that they are not there, but are not refs. They are useful for members of the skirmish team running safety and other concerns like photography on the battlefield. They are also useful for people working the regio and similar and for key members of the team who need to run into Anvil to grab food but who cannot wear base kit for various reasons.

We are keen to keep the number of red/blacks in Anvil to a sensible level - the more people we have together in red/black the more jarring it becomes. So most members of crew who are going into Anvil can just wear costume - and go into the game area in costume. You only *need* a red/black if that is a problem for some reason.

===Jackets===
These are for anyone who needs a red/black on a regular basis and who won't have to throw on a red/black over armour or the like. They are suitable for use in Anvil.

===Tabards===
These are for anyone who doesn't have a red/black jacket but needs one for a brief period - or for anyone who needs to wear red/black over bulky kit like armour. These are suitable for the battlefield only - not in Anvil.

==Hi-Vis==
Hi-vis is for members of the first-aid team and for members of the pyro-team. It's basically a safety signal - they should only be used while absolutely needed - as they are clearly OOC, but they are obviously essential for people handling the smoke generators on battlefields and similar.

Crew organization

2022-07-02T19:29:18Z

Kaberett: /* Referees */ typo fixes

==Overview==
Welcome to the crew organisation section of the Wiki. Here you will find a list of teams for the Empire game system, listing what each team does, who is in charge and who the main crew in that team are. Don't hesitate to get in touch with a team leader if you are interested in volunteering for the work they do.

==Site and Safety Crew==
The set-up crew help us get the event ready by putting up tents, setting up the electrics, etc. Those who are helping with set-up need to be on site roughly two days before time-in. Those who are helping with take-down need to be on site until roughly one day after time-out. We aim to complete take-down by nightfall the day after the event.

If you are part of the set-up crew then you are encouraged to get involved and take part in crewing the rest of the event, but if you prefer to play then you are welcome to do that instead. Bear in mind though that you might be called on during the event to help with the set-up for the battles and so on.

This team includes those whose primary responsibilities are safety based - like the weapon check team.

===Site Crew Management===
* '''Team leader: Alison Pennington'''
* '''Deputy: 'Sparky' Dave Wilson'''

Alison Pennington has overall responsibility for all the teams who are part of the site crew. If a member of the site crew has a serious problem, then they should escalate it immediately to Alison.

===Site Set-up Crew===
* '''Team Leader - Morgan Wilkinson'''
* '''Trader Liaison - Angela Tiernan'''
The site crew, or Red Caps as they are affectionately known, are responsible for overseeing all aspects of set up and take down, as well as site health and safety.

===Security===
* '''Team Leader - Steve Tiernan'''
The security team are responsible for all aspects of site security and are on duty throughout the night.

===Set Dressing===
* '''Team Leader - Dave Norris'''
The set dressing team are responsible for dressing the main game areas, the tavern and the senate building as well as the Hall of Worlds. Some of the set-dressing is the same each time, and the dressings need to be carefully packed away at the end of each event, but there are usually new projects to work on each time as the team strives to improve the look of one or more game areas.

===Hygiene===
* '''Team Leader - Ben Stevens'''
The Hygiene team keep the toilets and showers clean during the event, usually aiming to clean and restock all the toilets once a day.

===Sparkies===
* '''Team Leader - Ian Roper'''
The electricians are responsible for the on site distribution of electrical power and the off site building of new projects as well as maintenance and periodic inspection.

Whichever team you're working with, it's important that you don't plug anything in without checking with the sparkies first - we have a limited quantity of power available on site, and a major part of what we do is making sure the phases are balanced, and that we can run everything we need to without tripping the breakers.

===Vehicle Management===
* '''Team Leader - Wayne Newton'''
The vehicle management team are responsible for controlling the flow of traffic around the site before and after the event. They oversee parking and show players where they can camp.

===Weapon Check===
* '''Team Leader - Mike Hilton'''
We have a team of approved weapon checkers who are needed to check the weapons and equipment that players and traders bring to every event as well as the weapons in PD's own armoury. Mike Hilton is the head of the team, and the final authority for any weapon. Weapon checking is available throughout the event but most of the work happens before the event starts and before the big battles each day. This means that event crew on this team are able to play the game with only minor disruption if they want to do that when they are not weapon checking rather than help out in other areas.

==Event Crew==
The event crew help us to run the event, handling the logistics, administration and refereeing of the event. Event crew are welcome on site from Thursday lunch, but most do not need to arrive much before the event begins.

Most event crew are busy throughout the event.

===Event Crew Management===
* '''Management - Matthew Pennington'''
Matthew Pennington is the member of the PD management team with overall responsibility for all the work done by the event crew. If a member of the event crew has a serious problem, then they should escalate it immediately to Matt.

===Games Operation Desk===
* '''Team Leaders - Adam Dinwoodie and Erin Knott'''
The Games Operation Desk (GOD) is responsible for overseeing all player related administrative functions. This includes preparation of player packs, and dealing with lost property. They also often act as a point of contact between teams.

===Gate===
* '''Team Leader - Jake Gilbert'''
The gate team are responsible for manning the gates before and after the event, receiving participants at the site entrance and directing them around the site.

===Referees===
* '''Head Referee - Emma Woods'''
* '''Head of Rules - Graeme Jamieson'''
The referee team normally has a staffed desk in GOD as an easy-to-find point of contact for both players and crew, while the majority of our referees roam the field looking for players who need help. We operate a wireless network across the site providing our crew with tablets so that they can access and update the game database from anywhere on site. There is always stuff to do, from simple things like helping players use magic items, to reffing plots or players carrying out surgery, rituals, or even murders!

===Conduct Team===
* '''Team Leader - Emma Woods'''

===IT===
* '''Team Leaders - Clive Evans'''
The IT team are there to set-up and maintain the servers, wireless network and resolve IT problems. The IT team are not responsible for setting up PCs and networking equipment - this is sufficiently straightforward that GOD and the plot support team are expected to manage this internally.

===Crew Welfare===
* '''Team Leader - Louise Ardent'''
We have a small crew welfare hut which is usually positioned near the monster tent and is kept supplied with food, drinks and snacks for the crew. Ensuring the hut is kept clean and well-stocked is one of the responsibilities of the crew welfare team who are based out of here during the event. It is the team's responsibility to look after the welfare of the 350 crew we have at most Empire events, providing help and support for any member of crew who needs it. Any member of crew who has a problem can go to the crew welfare team for help and advice.

===Tavern===
* '''Team Leader - Pip Hall'''
We are lucky to have a large wooden tavern building for Empire and a team of dedicated crew to run it. Team members take money and serve drinks but all of them are in-character at all times, our tavern is an in-character environment that exists to support roleplaying in the game. We try to make sure we have enough crew so that they can work the bar in shifts allowing them to socialize and enjoy the event at other times. We try to arrange bards and performances as often as possible and encourage all the players to use the tavern for any entertainment or meetings they have planned.

==Plot Crew==
The [[plot organization|plot crew]] are there to bring the IC setting to life and provide engaging encounters and challenges for the players. They include all our writers and NPCs, as well as the support team that help them get into character. The majority of the plot crew are busy throughout the event. The plot crew [[plot organization|have their own crew wiki page]] laying out the organization of the various teams within the department.

[[Category: General]]

Crew organization

2022-07-02T19:28:41Z

Kaberett: /* Overview */ typo fix

==Overview==
Welcome to the crew organisation section of the Wiki. Here you will find a list of teams for the Empire game system, listing what each team does, who is in charge and who the main crew in that team are. Don't hesitate to get in touch with a team leader if you are interested in volunteering for the work they do.

==Site and Safety Crew==
The set-up crew help us get the event ready by putting up tents, setting up the electrics, etc. Those who are helping with set-up need to be on site roughly two days before time-in. Those who are helping with take-down need to be on site until roughly one day after time-out. We aim to complete take-down by nightfall the day after the event.

If you are part of the set-up crew then you are encouraged to get involved and take part in crewing the rest of the event, but if you prefer to play then you are welcome to do that instead. Bear in mind though that you might be called on during the event to help with the set-up for the battles and so on.

This team includes those whose primary responsibilities are safety based - like the weapon check team.

===Site Crew Management===
* '''Team leader: Alison Pennington'''
* '''Deputy: 'Sparky' Dave Wilson'''

Alison Pennington has overall responsibility for all the teams who are part of the site crew. If a member of the site crew has a serious problem, then they should escalate it immediately to Alison.

===Site Set-up Crew===
* '''Team Leader - Morgan Wilkinson'''
* '''Trader Liaison - Angela Tiernan'''
The site crew, or Red Caps as they are affectionately known, are responsible for overseeing all aspects of set up and take down, as well as site health and safety.

===Security===
* '''Team Leader - Steve Tiernan'''
The security team are responsible for all aspects of site security and are on duty throughout the night.

===Set Dressing===
* '''Team Leader - Dave Norris'''
The set dressing team are responsible for dressing the main game areas, the tavern and the senate building as well as the Hall of Worlds. Some of the set-dressing is the same each time, and the dressings need to be carefully packed away at the end of each event, but there are usually new projects to work on each time as the team strives to improve the look of one or more game areas.

===Hygiene===
* '''Team Leader - Ben Stevens'''
The Hygiene team keep the toilets and showers clean during the event, usually aiming to clean and restock all the toilets once a day.

===Sparkies===
* '''Team Leader - Ian Roper'''
The electricians are responsible for the on site distribution of electrical power and the off site building of new projects as well as maintenance and periodic inspection.

Whichever team you're working with, it's important that you don't plug anything in without checking with the sparkies first - we have a limited quantity of power available on site, and a major part of what we do is making sure the phases are balanced, and that we can run everything we need to without tripping the breakers.

===Vehicle Management===
* '''Team Leader - Wayne Newton'''
The vehicle management team are responsible for controlling the flow of traffic around the site before and after the event. They oversee parking and show players where they can camp.

===Weapon Check===
* '''Team Leader - Mike Hilton'''
We have a team of approved weapon checkers who are needed to check the weapons and equipment that players and traders bring to every event as well as the weapons in PD's own armoury. Mike Hilton is the head of the team, and the final authority for any weapon. Weapon checking is available throughout the event but most of the work happens before the event starts and before the big battles each day. This means that event crew on this team are able to play the game with only minor disruption if they want to do that when they are not weapon checking rather than help out in other areas.

==Event Crew==
The event crew help us to run the event, handling the logistics, administration and refereeing of the event. Event crew are welcome on site from Thursday lunch, but most do not need to arrive much before the event begins.

Most event crew are busy throughout the event.

===Event Crew Management===
* '''Management - Matthew Pennington'''
Matthew Pennington is the member of the PD management team with overall responsibility for all the work done by the event crew. If a member of the event crew has a serious problem, then they should escalate it immediately to Matt.

===Games Operation Desk===
* '''Team Leaders - Adam Dinwoodie and Erin Knott'''
The Games Operation Desk (GOD) is responsible for overseeing all player related administrative functions. This includes preparation of player packs, and dealing with lost property. They also often act as a point of contact between teams.

===Gate===
* '''Team Leader - Jake Gilbert'''
The gate team are responsible for manning the gates before and after the event, receiving participants at the site entrance and directing them around the site.

===Referee's===
* '''Head Referee - Emma Woods'''
* '''Head of Rules - Graeme Jamieson'''
The referee team normally has a staffed desk in GOD as an easy-to-find point of contact for both players and crew, while the majority of our referees roam the field looking for players who need help. We operate a wireless network across the site providing our crew with tablets so that they can access and update the game database from anywhere on site. There is always stuff to do, from simple things like helping players use magic items, to reffing plots or players carrying performing surgery, rituals, or even murders!

===Conduct Team===
* '''Team Leader - Emma Woods'''

===IT===
* '''Team Leaders - Clive Evans'''
The IT team are there to set-up and maintain the servers, wireless network and resolve IT problems. The IT team are not responsible for setting up PCs and networking equipment - this is sufficiently straightforward that GOD and the plot support team are expected to manage this internally.

===Crew Welfare===
* '''Team Leader - Louise Ardent'''
We have a small crew welfare hut which is usually positioned near the monster tent and is kept supplied with food, drinks and snacks for the crew. Ensuring the hut is kept clean and well-stocked is one of the responsibilities of the crew welfare team who are based out of here during the event. It is the team's responsibility to look after the welfare of the 350 crew we have at most Empire events, providing help and support for any member of crew who needs it. Any member of crew who has a problem can go to the crew welfare team for help and advice.

===Tavern===
* '''Team Leader - Pip Hall'''
We are lucky to have a large wooden tavern building for Empire and a team of dedicated crew to run it. Team members take money and serve drinks but all of them are in-character at all times, our tavern is an in-character environment that exists to support roleplaying in the game. We try to make sure we have enough crew so that they can work the bar in shifts allowing them to socialize and enjoy the event at other times. We try to arrange bards and performances as often as possible and encourage all the players to use the tavern for any entertainment or meetings they have planned.

==Plot Crew==
The [[plot organization|plot crew]] are there to bring the IC setting to life and provide engaging encounters and challenges for the players. They include all our writers and NPCs, as well as the support team that help them get into character. The majority of the plot crew are busy throughout the event. The plot crew [[plot organization|have their own crew wiki page]] laying out the organization of the various teams within the department.

[[Category: General]]