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Organisation, Roles & Responsibilities

Jcrollie — Wed, 20 May 2026 16:02:31 GMT

Operations (Matt Pennington, Clare Evans)

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	#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare		#Available to everyone — PW is equally available to crew, players, and participants. Crew welfare matters just as much as player welfare

	===Photography===		===Photography and Fire Performance===
	'''HoDs''' - Tom Garnett<br>		'''HoDs''' - Tom Garnett<br>
	'''Radio Channel''' - TBC<br>		'''Radio Channel''' - TBC<br>
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	#Liasing with external organisations who wish to take, or receive, photographs, as required.		#Liasing with external organisations who wish to take, or receive, photographs, as required.
	#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.		#Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.

			===Radios===
			'''HoDs''' - James Crollie<br>
			'''Radio Channel''' - 5<br>
			'''Responsibilities:'''
			#Procuring and maintaining PD's stock of radios and peripherals e.g. headsets
			#Agreeing Channel distributions and radio protocols with Game Team, Site Manager and HoDs
			#Setting up and taking down the Radio Shack tent / collection point
			#Technical point of contact on PD's Ofcom Radio Licences, plus contact for ad-hoc radio queries during or outside of the event

	==Campaign & Plot (Andy Raff, Matt Pennington)==		==Campaign & Plot (Andy Raff, Matt Pennington)==
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	'''Responsibilities:'''		'''Responsibilities:'''
	===Crew Welfare===		===Crew Welfare===
	'''HoDs''' - <br>		'''HoDs''' - Louise Ardent<br>
	'''Radio Channel''' - <br>		'''Radio Channel''' - 1 from Thursday to Sunday<br>
	'''Responsibilities:'''		'''Responsibilities:'''
			#Provide food and drinks 24 hours for crew, catering to dietary requirements
			#Liaise with other teams for supply runs
			#Organise food for Wednesday night and crew party

	===Hygiene===		===Hygiene===
	'''HoDs''' - Tim Knight, Athena Wride <br>		'''HoDs''' - Tim Knight, Athena Wride <br>

Organisation, Roles & Responsibilities

Matt — Wed, 20 May 2026 13:37:08 GMT

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	This page shows the PD organisational structure with details on what each team does and how to contact them at the event		This page shows the PD organisational structure with details on what each team does and how to contact them at the event

	[[File:PD Organisational diagram.jpg\|frame\|left]]~~<br>~~		[[File:PD Organisational diagram.jpg\|frame\|left]]
	==Operations (Matt Pennington, Clare Evans)==		==Operations (Matt Pennington, Clare Evans)==
	Primarily backstage departments relating to the operation of the event		Primarily backstage departments relating to the operation of the event

Organisation, Roles & Responsibilities

Jcrollie — Tue, 19 May 2026 17:49:07 GMT

Site (Ali Pennington)

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	==Campaign & Plot (Andy Raff, Matt Pennington)==		==Campaign & Plot (Andy Raff, Matt Pennington)==
	Departments and teams involved in the plot and campaign writing ~~process~~		Departments and teams involved in the plot and campaign writing plus plot execution processes
	===Battles===		===Battles===
	'''HoDs''' - Tom Hancocks<br>		'''HoDs''' - Tom Hancocks<br>
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	==Field NPCs (Clare Evans)==		==Field NPCs (Clare Evans)==
			Various NPCs teams on the Anvil field
	===Academy===		===Academy===
	'''HoDs''' - <br>		'''HoDs''' - <br>
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	==Refs (Graeme Jamieson)==		==Refs (Graeme Jamieson)==
			Teams responsible for rules and combat safety
	===Referee team (Anvil, skirmish & battle)===		===Referee team (Anvil, skirmish & battle)===
	'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker<br>		'''HoDs''' - Emma Woods, James Crollie, Sue Whittaker<br>
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	'''Responsibilities:'''		'''Responsibilities:'''
	*Team leads - David Henderson		*Team leads - David Henderson
	*Responsibilities -		*Responsibilities -

	==Site (Ali Pennington)==		==Site (Ali Pennington, Ethan Monk, Steve Thomason)==
			Teams responsible for the setup, takedown and physical maintenance of the site and infrastructure
	===Camp Planner===		===Camp Planner===
	'''HoDs''' - <br>		'''HoDs''' - <br>
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	'''Responsibilities:'''		'''Responsibilities:'''
	#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser		#Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
	#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ~~ceritified~~ waste disposal company)		#Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the certified waste disposal company)
	#Triaging issues with toilets, raising with PD's contractor where relevant		#Triaging issues with toilets, raising with PD's contractor where relevant
	#Tidying and re-stocking the toilets on Saturday and Sunday mornings		#Tidying and re-stocking the toilets on Saturday and Sunday mornings
	#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we ~~responisble~~ for the temperature of Water in them - the latter is Infrastructure)		#Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responsible for the temperature of Water in them - the latter is Infrastructure)
	#Providing PPE (disposable gloves, disposable aprons) to teams that need it		#Providing PPE (disposable gloves, disposable aprons) to teams that need it
	===Infrastructure===		===Infrastructure===

File:PD Organisational diagram.jpg

Jcrollie — Tue, 19 May 2026 17:40:32 GMT

Jcrollie uploaded a new version of File:PD Organisational diagram.jpg

New page

PD organisational diagram

Organisation, Roles & Responsibilities

Jcrollie — Tue, 19 May 2026 17:38:45 GMT

@@ Line 1: / Line 1: @@
 This page shows the PD organisational structure with details on what each team does and how to contact them at the event
@@ Line 64: / Line 65: @@
 #Liasing with external organisations who wish to take, or receive, photographs, as required.
 #Coordinating safety provisions and PD permission for fire dancing and other fire-based performances.
 ===Plot Production (tbc)===
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 '''Radio Channel''' - <br>
 '''Responsibilities:'''
 ==Field NPCs (Clare Evans)==

Battle Safety

Jcrollie — Tue, 19 May 2026 17:19:25 GMT

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			==Summary==
	Battles can be intense situations, both physically and mentally, and there are a few additional considerations in addition to the usual [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety Combat safety] rules		Battles can be intense situations, both physically and mentally, and there are a few additional considerations in addition to the usual [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety Combat safety] rules

Organisation, Roles & Responsibilities

Jcrollie — Tue, 19 May 2026 14:33:30 GMT

Referee team (Anvil, skirmish & battle)

Show changes

File:PD Organisational diagram.jpg

Jcrollie — Mon, 18 May 2026 18:07:38 GMT

Jcrollie uploaded a new version of File:PD Organisational diagram.jpg

New page

PD organisational diagram

Organisation, Roles & Responsibilities

Jcrollie — Mon, 18 May 2026 18:06:09 GMT

Skirmish Team

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Time off

Gamma3000 — Tue, 12 May 2026 18:52:38 GMT

toilet team -> hygiene

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	<tr><td>Sparky</td><td>Ref - Field</td></tr>		<tr><td>Sparky</td><td>Ref - Field</td></tr>
	<tr><td>Tavern</td><td>Ref - Skirmish</td></tr>		<tr><td>Tavern</td><td>Ref - Skirmish</td></tr>
	<tr><td>~~Toilet Team~~</td><td>SFX</td></tr>		<tr><td>Hygiene</td><td>SFX</td></tr>
	<tr><td>Traffic Management</td><td>Skirmish Team</td></tr>		<tr><td>Traffic Management</td><td>Skirmish Team</td></tr>
	<tr><td>Weapons Check</td><td>Workshop</td></tr>		<tr><td>Weapons Check</td><td>Workshop</td></tr>
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	===Play One, Monster One===		===Play One, Monster One===
	It's fine for crew to play the battle if you want to do so as your character, but if you do then you must monster the other battle. This is the same restriction that applies to all players who attend Empire - if you play one of the battles then you must monster the other one. It exists so that we can have roughly equal numbers of participants on all sides of the battle. Your normal crewing responsibilities, whether before or during the event, are not an alterantive that you can do ''instead'' of monstering. You must not play one battle and then work a shift as a weapon checker or part of the ~~toilet~~ or bar team or similar, because if you do that then you're affecting the balance of combatants of the battle in a way that makes the battles less enjoyable for all participants.		It's fine for crew to play the battle if you want to do so as your character, but if you do then you must monster the other battle. This is the same restriction that applies to all players who attend Empire - if you play one of the battles then you must monster the other one. It exists so that we can have roughly equal numbers of participants on all sides of the battle. Your normal crewing responsibilities, whether before or during the event, are not an alterantive that you can do ''instead'' of monstering. You must not play one battle and then work a shift as a weapon checker or part of the hygiene or bar team or similar, because if you do that then you're affecting the balance of combatants of the battle in a way that makes the battles less enjoyable for all participants.

	If you want to take the battlefield then check with your team leader to make sure that your crew responsibilities will include enough time-off that you can be free during both battles so that you can monster the other one. If an emergency situation develops - and you're called on unexpectedly - then that's a perfectly valid reason to miss monstering. But don't plan to play one and then be crewing during the other one please.		If you want to take the battlefield then check with your team leader to make sure that your crew responsibilities will include enough time-off that you can be free during both battles so that you can monster the other one. If an emergency situation develops - and you're called on unexpectedly - then that's a perfectly valid reason to miss monstering. But don't plan to play one and then be crewing during the other one please.

Organisation, Roles & Responsibilities

Jcrollie — Mon, 11 May 2026 17:04:08 GMT

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	[[File:PD Organisational diagram.jpg\|frame\|center]]		[[File:PD Organisational diagram.jpg\|frame\|center]]

			==Admin (Matt Pennnington)==
			===Gate===
			===God===
			===IT===
			===Moderators===
			===Photography===

			==Campaign & Plot (Andy Raff)==
			===Battles===
			===Plot Writers===
			===Skirmish Team===

			==Plot Production (tbc)==
			===Costume===
			===Encounter Tents===
			===Makeup===
			===NPCs===
			===Props===
			===Set-up===
			===SFX===
			===Workshop===

			==Field NPCs (Clare Evans)==
			===Academy===
			===Civil Service===
			===Egregores===
			===Magistrate===

			==Refs (Graeme Jamieson)==
			===Referee team (Anvil, skirmish & battle)===
			*Team leads - Emma Woods, James Crollie, Sue Whittaker
			*Responsibilities - Adjudicating and enforcing rules, managing LARP combat safety, process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD), managing the logistics of getting players to skirmishes or battles
			Radio Channels - 5 (Anvil), 12 & 13 (skirmish and battles)
			===Weapons Check===
			*Team leads - David Henderson
			*Responsibilities -

			==Site (Ali Pennington)==
			===Camp Planner===
			===Coach Team===
			===Crew Welfare===
			===Hygiene===
			===Infrastructure===
			===Litter Picking===
			===Participant Welfare===
			===Security===
			===Set Dressing===
			===Site Crew===
			===Sparky===
			===Tavern===
			===Trader Liaison===
			===Traffic===

Ref documents

Jcrollie — Mon, 11 May 2026 16:39:41 GMT

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	[[Category:Reffing]]		[[Category:Reffing]]

	~~[[Organisation, Roles & Responsibilities \|Organisation ]]~~

Organisation, Roles & Responsibilities

Jcrollie — Mon, 11 May 2026 16:39:28 GMT

Created page with "frame|center"

New page

[[File:PD Organisational diagram.jpg|frame|center]]

File:PD Organisational diagram.jpg

Jcrollie — Mon, 11 May 2026 16:38:01 GMT

Jcrollie uploaded File:PD Organisational diagram.jpg

New page

PD organisational diagram

File:PD Org Structure.pdf

Jcrollie — Mon, 11 May 2026 16:27:39 GMT

Jcrollie uploaded File:PD Org Structure.pdf

New page

PD Organisational Structure diagram

Ref documents

Jcrollie — Mon, 11 May 2026 16:24:54 GMT

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	[[Category:Reffing]]		[[Category:Reffing]]

			[[Organisation, Roles & Responsibilities \|Organisation ]]

Battle Safety

Jcrollie — Sun, 10 May 2026 10:34:56 GMT

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	* Our rules reduce the risks associated with combat in Empire, but they do not eliminate them		Battles can be intense situations, both physically and mentally, and there are a few additional considerations in addition to the usual [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety Combat safety] rules

			* Our rules and referee team reduce the risks associated with combat in Empire, but they do not eliminate them
	* You must follow all safety guidance given to you by our referees or other members of crew		* You must follow all safety guidance given to you by our referees or other members of crew
	* If you are at elevated risk from strenuous physical activity then follow any medical advice you have been given		* If you are at elevated risk from strenuous physical activity then follow any medical advice you have been given
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	If you consider yourself to be at an elevated risk of serious injury from these activities, then we ask that you take that into consideration when deciding whether to fight in battles. If you are recovering from an OC injury, are pregnant, or have any health issues that mean taking part in contact sports would put you at additional risk, then you may wish to consider seeking medical advice before participating. If a medical professional has advised you to avoid strenuous physical activity - for example, if you have an ongoing health condition that means you are at risk of permanent or even fatal injury if you participate in combat - then you should not participate in fighting.		If you consider yourself to be at an elevated risk of serious injury from these activities, then we ask that you take that into consideration when deciding whether to fight in battles. If you are recovering from an OC injury, are pregnant, or have any health issues that mean taking part in contact sports would put you at additional risk, then you may wish to consider seeking medical advice before participating. If a medical professional has advised you to avoid strenuous physical activity - for example, if you have an ongoing health condition that means you are at risk of permanent or even fatal injury if you participate in combat - then you should not participate in fighting.

	~~Battles can be intense situations and there are a few additional considerations in addition to the usual [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety Combat safety] rules~~

	==Battle Referees==		==Battle Referees==
	There will be a team of ~~referees~~ for each battle who are there to monitor the safety of all participants and ensure the rules are being followed correctly. Where needed they may intervene to avoid dangerous situations occurring or check participants are aware of the rules. Typical interventions are listed below		There will be a team of Referees for each battle who are there to monitor the safety of all participants and ensure the rules are being followed correctly. The referee team coordinate their activities by radio and often will be aware of issues that may not seem immediately obvious. Where needed they may intervene to avoid dangerous situations occurring or check participants are aware of the rules. Typical interventions are listed below:
			* '''Giving direction''' - Referees may sometimes instruct you to avoid dangerous areas or scenarios e.g. 'do not fight in this area' or 'do not retreat any further', if you feel there is information the referee may not be aware of please pass this on but you must follow their instructions as long as it is safe to do so. Where they are warding off an area they may stand with arms outstretched, you must not seek to pass behind them into the area they are warding as it may contain a hazard or a First Aid situation
			* [https://www.profounddecisions.co.uk/empire-wiki/Calls#TIME_FREEZE '''Time Freeze] and reposition''' - if a situation is at risk of becoming unsafe the Referees may call a time freeze and reposition participants, they will attempt to ensure this does not disadvantage either side but will favour players over monsters if there is no other option
			* '''Step out of character''' - a Referee may ask you to step to the side or out of a combat to ask you some questions including your name and PID. This does not automatically mean you are in trouble and you should cooperate by providing all the information asked for plus anything else you feel is relevant. The referee will ensure you do not suffer any IC disadvantage when being returned to play

	==Crushes and crush lines==		==Crushes and crush lines==
			A crush is a situation where the participants become tightly packed and can occur in several different scenarios e.g. when fighting through a narrow opening such as a gap in the hedge line or when battle lines form in a large open space. Crushes are not inherently dangerous but are typically the most intense areas of combat and can cause safety issues if left unmanaged. Below are a few considerations on how to self manage these situations, plus what the Referee team may do
			* '''Be aware''' - please be aware of your surroundings and your opponents surroundings and give them some space if they are trapped against a hazard e.g. a hedge or fence, pay attention to the ground in particular for any prone people near you
			* '''Call a ref''' - if you are getting concerned the crush is becoming dangerous bring it to the attention of a Referee, they can help to de escalate the situation. Note you can always use the [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety#Non-Contact Non Contact] rule to extract yourself from a situation you are uncomfortable with
			* '''Crush Referee''' - for larger crushes Referees may need to position themselves in the combat itself to be able to see and react more effectively, please try and avoid striking them or using them as cover. Occasionally they may kneel to avoid blocking combat, this does not mean there is a [https://www.profounddecisions.co.uk/mediawiki-crew-pd/index.php?title=Battle_Ref_Guidelines&action=submit#First_Aid_(previously_Man_Down) First Aid] situation
			* '''Exit corridor''' - in some situations Referees may make a path for dead or dying characters to exit the crush, you must not seek to block this exit path or strike exiting characters that are following the Non Contact rules

	==Being safe on the ground==		==Being safe on the ground==
			Be aware of your surroundings at all times when prone, retreating combatants may not see you on the ground and stand on you or fall over you.
			* If you are prone in an area with combat or people moving past, you are recommended to keep your limbs close to your body
			* If you are healing people on the ground be aware of retreating crush lines and move out of the way if possible, the retreating combatants may not be aware of you until it is too late
			* Referees may instruct you to move out of an area - they will attempt ensure you do not suffer any IC disadvantage from being repositioned

	==First aid or mental health first aid==		==First aid or mental health first aid==
			During battles there will be members of the First Aid and [http://Participant%20Welfare https://www.profounddecisions.co.uk/empire-wiki/Participant_welfare] teams working with the Referee team. If you feel you need the services of either team contact a Referee who will call them for you. Some participants, especially if new to battles, can find them a bit overwhelming and these 3 teams can work with you to provide immediate support whether that is a brief pause to regain your composure or to help you exit the battlefield
			* Being impacted by a Health issue (medical or mental) will not disadvantage your character

Battle Safety

Jcrollie — Sun, 10 May 2026 09:05:44 GMT

Created page with "* Our rules reduce the risks associated with combat in Empire, but they do not eliminate them * You must follow all safety guidance given to you by our referees or other members of crew * If you are at elevated risk from strenuous physical activity then follow any medical advice you have been given Our skirmishes and battles are a contact sport and our rules serve to mitigate the risks, but cannot eliminate them. Participants who take the battlefield are exposed to a nu..."

New page

* Our rules reduce the risks associated with combat in Empire, but they do not eliminate them
* You must follow all safety guidance given to you by our referees or other members of crew
* If you are at elevated risk from strenuous physical activity then follow any medical advice you have been given

Our skirmishes and battles are a contact sport and our rules serve to mitigate the risks, but cannot eliminate them. Participants who take the battlefield are exposed to a number of physical risks. These risks include the potential for heavy blows, physical crushes from other participants, accidental falls, and the trips and hazards of uneven ground. While our rules state all blows must be pulled, larp combat is unpredictable - and at Empire it happens on outdoor terrain, in all weathers.

It is the responsibility of everyone taking part in a battle to consider their own safety and that of the participants around them. All participants in battles should adhere to the instructions of referees and other members of crew, who have your safety and enjoyment as their primary consideration. You can practice good "self-care" by being aware of the trip hazards on the battlefield and preparing for them by wearing sensible supportive footwear; by ensuring you wear suncream if needed; and by bringing enough water to keep you hydrated throughout the battle.

If you consider yourself to be at an elevated risk of serious injury from these activities, then we ask that you take that into consideration when deciding whether to fight in battles. If you are recovering from an OC injury, are pregnant, or have any health issues that mean taking part in contact sports would put you at additional risk, then you may wish to consider seeking medical advice before participating. If a medical professional has advised you to avoid strenuous physical activity - for example, if you have an ongoing health condition that means you are at risk of permanent or even fatal injury if you participate in combat - then you should not participate in fighting.

Battles can be intense situations and there are a few additional considerations in addition to the usual [https://www.profounddecisions.co.uk/empire-wiki/Combat_safety Combat safety] rules

==Battle Referees==
There will be a team of referees for each battle who are there to monitor the safety of all participants and ensure the rules are being followed correctly. Where needed they may intervene to avoid dangerous situations occurring or check participants are aware of the rules. Typical interventions are listed below

==Crushes and crush lines==

==Being safe on the ground==

==First aid or mental health first aid==

Battle Ref Guidelines

Jcrollie — Sun, 10 May 2026 08:45:21 GMT

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	==Hots and Nots from the debrief==		==Hots and Nots from the debrief==
	[[file:Hots and Nots.PNG]]		[[file:Hots and Nots.PNG]]
			[[Battle Safety]]