Email Accounts - Revision history

Gamma3000: Note Gmail retiring POP access

2025-10-01T12:53:20Z

Note Gmail retiring POP access

← Older revision		Revision as of 12:53, 1 October 2025
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	==Accessing your PD account from GMAIL==		==Accessing your PD account from GMAIL==

			'''''WARNING''''': Google have [https://support.google.com/mail/answer/16604719 announced withdrawing support for accessing mail this way through Gmail]. These instructions are likely to stop working from January 2026.

	Many people already use GMAIL for their personal emails - it's possible to configure it to send and receive emails through your PD email account too, keeping all your emails in one handy place.		Many people already use GMAIL for their personal emails - it's possible to configure it to send and receive emails through your PD email account too, keeping all your emails in one handy place.

Faithlilley at 18:58, 24 May 2023

2023-05-24T18:58:15Z

← Older revision		Revision as of 18:58, 24 May 2023
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	Many people already use GMAIL for their personal emails - it's possible to configure it to send and receive emails through your PD email account too, keeping all your emails in one handy place.		Many people already use GMAIL for their personal emails - it's possible to configure it to send and receive emails through your PD email account too, keeping all your emails in one handy place.

	'''Step One:''' Head to the settings of your GMAIL account, ~~select~~ the ''Accounts and Import'' tab across the top~~, then click~~ on the ''Add an email account'' link under the ~~category~~ Check email from other accounts.		'''Step One:''' Head to the settings of your GMAIL account, then:
			* Select the ''Accounts and Import'' tab across the top.
			* Select "Reply from the same address to which the message was sent" under the subheading Send mail as
			* Click on the ''Add an email account'' link under the subheading Check email from other accounts.

	[[File:gmail-01.png\|frameless\|border\|~~thumb~~]]		[[File:gmail-01.png\|frameless\|border\|880px]]

	'''Step Two:''' Gmail will open a new window dialog, that will prompt you to enter data into several fields, to configure access to your PD email.		'''Step Two:''' Gmail will open a new window dialog, that will prompt you to enter data into several fields, to configure access to your PD email.
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	Your gmail account now sends and receives emails from your PD account!		Your gmail account now sends and receives emails from your PD account!

	<gallery mode="~~slideshow~~">		===Screenshots of the Dialog in Step Two above===
	Image:Gmail-02.png		<gallery mode="traditional" widths=390px heights=317px>
	Image:Gmail-03.png		Image:Gmail-02.png\|Page 1
	Image:Gmail-04.png		Image:Gmail-03.png\|Page 2
	Image:Gmail-05.png		Image:Gmail-04.png\|Page 3
	Image:Gmail-06.png		Image:Gmail-05.png\|Page 4
	Image:Gmail-07.png		Image:Gmail-06.png\|Page 5
	Image:Gmail-08.png		Image:Gmail-07.png\|Page 6
			Image:Gmail-08.png\|Page 7
	</gallery>		</gallery>

Faithlilley at 18:31, 24 May 2023

2023-05-24T18:31:56Z

← Older revision		Revision as of 18:31, 24 May 2023
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	Your gmail account now sends and receives emails from your PD account!		Your gmail account now sends and receives emails from your PD account!

	<gallery>		<gallery mode="slideshow">
	~~File~~:Gmail-02.png		Image:Gmail-02.png
	~~File~~:Gmail-03.png		Image:Gmail-03.png
	~~File~~:Gmail-04.png		Image:Gmail-04.png
	~~File~~:Gmail-05.png		Image:Gmail-05.png
	~~File~~:Gmail-06.png		Image:Gmail-06.png
	~~File~~:Gmail-07.png		Image:Gmail-07.png
	~~File~~:Gmail-08.png		Image:Gmail-08.png
	</gallery>		</gallery>

Faithlilley at 18:26, 24 May 2023

2023-05-24T18:26:57Z

← Older revision		Revision as of 18:26, 24 May 2023
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	Your gmail account now sends and receives emails from your PD account!		Your gmail account now sends and receives emails from your PD account!

			<gallery>
			File:Gmail-02.png
			File:Gmail-03.png
			File:Gmail-04.png
			File:Gmail-05.png
			File:Gmail-06.png
			File:Gmail-07.png
			File:Gmail-08.png
			</gallery>

Faithlilley at 17:54, 24 May 2023

2023-05-24T17:54:13Z

← Older revision		Revision as of 17:54, 24 May 2023
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	[[File:gmail-01.png\|frameless\|border\|thumb]]		[[File:gmail-01.png\|frameless\|border\|thumb]]

			'''Step Two:''' Gmail will open a new window dialog, that will prompt you to enter data into several fields, to configure access to your PD email.

			In order, the information you will need to provide will be:

			* '''Email address.''' This should be your full PD email address. E.g. ''yourname@profounddecisions.co.uk''
			* '''Username.''' This should be your full PD email address. E.g. ''yourname@profounddecisions.co.uk''
			* '''Password.''' This is the password for your PD email account.
			* '''POP Server.''' Enter <code>popmail.hostingsystems.co.uk</code>
			* '''Port.''' Select 110 from the dropdown.
			* '''Checkboxes.''' Set these up as you prefer. See the screenshot gallery below for recommendations.

			The dialog will now inform you that ''Your mail account has been added'', and give you the option to be able to send mail with your PD email address
			* Select "Yes, I want to be able to send mail as..." and click Next.
			* '''Name.''' This is the name you'd like displayed. It is most likely to just be your actual name.
			* '''Treat as an alias.''' Make sure this box is checked.
			* '''SMTP Server.''' Enter <code>smtprelay.hostingsystems.co.uk</code>
			* '''Username.''' This should be your full PD email address. E.g. ''yourname@profounddecisions.co.uk''
			* '''Password.''' This is the password for your PD email account.
			* '''Port.''' Select 587 from the dropdown.
			* '''Secured connection using.''' Select TLS (recommended)
			* Click the '''Add Account''' button.

			If everything worked correctly, the dialog will change to "Confirm verification and add your email address" - if you have errors, please check the settings are as above.

			You will receive an email to your gmail account, with a verification link that you need to check.

			Your gmail account now sends and receives emails from your PD account!

Faithlilley: Created page with "==Introduction== Some members of crew - usually department leads - will be issued with a Profound Decisions email account by Matt, so they can receive and send emails as part..."

2023-05-24T17:36:48Z

Created page with "==Introduction== Some members of crew - usually department leads - will be issued with a Profound Decisions email account by Matt, so they can receive and send emails as part..."

New page

==Introduction==
Some members of crew - usually department leads - will be issued with a Profound Decisions email account by Matt, so they can receive and send emails as part of their role.

These email addresses look like ''yourname@profounddecisions.co.uk''

If you believe that you need an account, as part of your role, then please contact Matt to request one.

==Accessing your PD email account==
[[File:Webmail-inbox.png|right|300px|border|Your webmail inbox will look like this]]
[[File:Webmail-login.png|right|250px|border|The login page of the webmail portal]]
To login to your email account:
# Ensure you know your ''email address'' and ''password'' (ask Matt if you don't).
# Head to the [https://popmail.hostingsystems.co.uk/webmail/src/webmail.php hosting systems website].
# Enter your email address and password to login.
# You are taken to your webmail inbox (see image to the right).

If you experience issues with using webmail, first check the [https://hostingsystems.co.uk/help/ hosting systems help page] for a solution, before reaching out to Matt for help.

==Accessing your PD account from an email client==
Most people aren't going to remember to login to a webmail and check it, so it's beneficial to use another client to access your PD emails.

Information on the settings you should use for your specific email client can be found on the [https://hostingsystems.co.uk/help/ hosting systems help page] - look towards the bottom of the page and click on '''Find My Email Settings''', then enter your full email address. The site will provide you with settings and instructions for configuring your email client.

==Accessing your PD account from GMAIL==
Many people already use GMAIL for their personal emails - it's possible to configure it to send and receive emails through your PD email account too, keeping all your emails in one handy place.

'''Step One:''' Head to the settings of your GMAIL account, select the ''Accounts and Import'' tab across the top, then click on the ''Add an email account'' link under the category Check email from other accounts.

[[File:gmail-01.png|frameless|border|thumb]]