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Entry requirements

Overview

To attend a Profound Decisions Empire event in 2022 you will need to have recently had a negative COVID test result or have an appropriate government-issued COVID pass. We will check everyone who arrives on the gate. If you have not met the criteria for entry, you will not be permitted to enter the event.

We will require this proof throughout 2022, regardless of whether government-imposed restrictions are in place. This means that the best way to ensure that you can definitely attend all our events this year is to be vaccinated if you are able. Otherwise, you will be required to take a test before each event and will be unable to attend if it is positive.

Additional COVID safety measures will be in place for all events in 2022, we will review some of these measures before each event and update them based on the current situation.

Using a COVID Test

  • You must complete a negative test on the day you are due to travel to the event
  • We cannot supply lateral flow (LFT) COVID test kits on the gate

All participants who are attending an event in 2022 must take an LFT before setting off for the event unless you have a valid COVID pass. You must take the test on the day you are starting your travel to the event and you must get a negative response indicating that no COVID infection has been found.

Please don't bring your LFT test with you, our gate staff will simply ask you to confirm that you have taken an LFT test that day and that you have not newly tested positive in the last seven days.

There will not be COVID tests available on the gate. You must acquire your own test and complete it before you arrive.

Using a COVID Pass

  • You don't need to take an LFT on the day if you have a valid COVID pass and have not newly tested positive for COVID in the last seven days
  • If you are fully vaccinated you can register your vaccination status with us in advance of the event
  • You can pre-register at any time provided you can obtain a COVID pass which is valid for 30 days or more
  • If you are unable to access a COVID pass then you can send a copy of your vaccination cards as proof of your status
  • If you preregistered your COVID pass earlier this year, there is no need to register again
  • We encourage everyone to take an LFT on the day of travel, even if you have a valid COVID pass registered with us

If you can prove that you are fully vaccinated then you don't need to take an LFT on the day of travel. We will send you an email to confirm the registration of your COVID pass. Once you've received this acknowledgement from us, you won't need to take an LFT on the day of travel. If you preregistered your COVID pass with us earlier this year then you do not need to register again or take any additional steps.

The British government has now abandoned their COVID pass system for domestic purposes, but if you are eligible then you can still obtain a COVID pass for international travel which of course we will accept. If you are unable to obtain a COVID pass, then in that circumstance we will accept a photograph or scan of your completed vaccination card or cards as proof if you wish to send that instead.

Head office staff will leave for site one week before the event begins, so you will not be able to pre-register your vaccination status after this date.

Even if you have a valid COVID pass, please consider taking an LFT on the day of travel if possible. Doing so helps to keep the event safer for everyone who is attending, some of whom are very vulnerable to COVID infection.

If You Test Positive For COVID

  • Do not attend the event if you have newly tested positive for COVID in the last seven days
  • If you are booked for the event email us to let us know you cannot attend due to COVID
  • After the event, your ticket will be fully refunded. You will still receive XP and be eligible for downtime as usual

If you newly test COVID positive at any point in the seven days before the event begins then you must not attend the event. Please email admin to let us know that you are unable to attend due to COVID. If you email us before the end of the event on Sunday, we will switch your booking to complimentary. The entire cost of your ticket will be fully refunded to your account, but you will still qualify as having attended, so you will still be eligible to submit a downtime and receive XP benefits as if you had attended the event normally.

If You Have New Symptoms

  • You must take a COVID test if you have any new symptoms, even if you are vaccinated

If you develop any new and unexplained symptoms on the run-up to the event, you must take an LFT and receive a negative result before you attend the event.

If you develop any of the above symptoms while you are at the event, then you will need to isolate until you can take an LFT. If this test is positive then you must go home as soon as it is practical to do so and make all reasonable attempts to isolate until then. If this happens then let us know as soon as possible and we will switch your booking to complimentary. The entire cost of your ticket will be fully refunded to your account, but you will still qualify as having attended, so you will still be eligible to submit a downtime and receive XP benefits as if you had attended the event normally.

Under 16s

  • Young children are not expected to take a COVID test - in this case their parent or guardian will need to take a test instead

We do not expect children who are under 11, or children for whom COVID testing is distressing, to take a test - in this case we will ask the accompanying parents or guardians to confirm that they have had received a negative LFT test result on the day of travel instead. This means that if you are attending with children who haven't got a COVID pass, then you will need to complete a COVID test instead.

If your child has been fully vaccinated then you may be able to obtain a COVID pass to preregister them so that you and your family can follow the normal procedures. If you're unable to obtain a COVID pass for your child then we will accept a photograph or scan of their completed vaccination card or cards as proof if you wish to send that instead. If you are coming from Scotland or another country that does not provide vaccination cards for children, then please contact us to discuss your options.

Travel and Camping

  • Try to share transport and camping logistics with members of your household group where practical
  • Make sure that everyone you are sharing transport to the event with has the appropriate COVID pass or COVID test result before embarking
  • If you are getting dropped off at the event, your lift will require a covid pass if they are coming on site to drop you off

We recommend that where possible you travel and camp in household groups. When this is not possible, you should consider what you will do if one of you develops COVID symptoms or tests positive for COVID during the event, and plan accordingly. Our player support team will do everything possible to help, but we cannot provide transport home. We will have a small number of spare tents available for people who are isolating, but these are intended as an emergency backup for people who have no other option.

If you getting a lift to the event, then your driver will not need a COVID pass or an LFT test, provided they are not staying on site.

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