Organisation, Roles & Responsibilities

Operations (Matt Pennington, Clare Evans)

Primarily backstage departments relating to the operation of the event

Coach Team

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Gate

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God

HoDs - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head
Radio Channel - 3 Thursday - Sunday eve
Responsibilities:

1. (Along with Gate) managing bookings and ticket payments at the event
2. Creating and distributing character packs
3. Lost property
4. Player PC provision
5. Resource hand-in and swapping
6. Potion brewing
7. (Along with refs) recording and processing rituals, spells and ceremonies
8. (Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
9. Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure

IT

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Moderators

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Photography

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Plot Production (tbc)

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Costume

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Encounter Tents

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Makeup

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NPCs

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Props

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Set-up

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SFX

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Workshop

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Campaign & Plot (Andy Raff)

Battles

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Plot Writers

HoDs - Michael Crotch-Harvey
Radio Channel - 7 during time in
Responsibilities:

1. Responsible for coordinating with Head of NPC, Skirmish & Plot Production to deliver field plot during events
2. Coordinates planning & use of plot resources such as encounter tents & skirmish slots with relevant teams
3. Controls budget available to Plot Writers
4. Manages volunteer plot writers in between and at events in conjunction with Matt, Andy and Steve
5. Available as a point of escalation for plot writers and other teams when necessary when dealing with plot matters, both between and during events

Skirmish Team

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Field NPCs (Clare Evans)

Academy

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Civil Service

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Egregores

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Magistrate

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Refs (Graeme Jamieson)

Referee team (Anvil, skirmish & battle)

HoDs - Emma Woods, James Crollie, Sue Whittaker
Radio Channels - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime)
Responsibilities:

1. Adjudicating and enforcing rules
2. Managing LARP combat safety
3. Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
4. Managing the logistics of getting players to skirmishes or battles

Weapons Check

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• Team leads - David Henderson
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Site (Ali Pennington)

Camp Planner

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Crew Welfare

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Hygiene

HoDs - Tim Knight, Athena Wride
Radio channel - 1 from Fri pm - Sun eve
Responsibilities:

1. Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
2. Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
3. Triaging issues with toilets, raising with PD's contractor where relevant
4. Tidying and re-stocking the toilets on Saturday and Sunday mornings
5. Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
6. Providing PPE (disposable gloves, disposable aprons) to teams that need it

Infrastructure

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Litter Picking

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Security

HoDs - Sandy Wragg
Radio Channel - 16 from Thursday evening to Sunday evening
Responsibilities:

1. Escort (cars on/off site, intoxicated/injured people, ambulance, etc.)
2. Dealing with illicit substances and users thereof (e.g. reports of someone is smoking cannabis etc)
3. Dealing with trespassers
4. Securing valuable property (e.g. someone left a car open with keys and wallet on the front seat)
5. Criminal behaviour (violence, theft, etc.)
6. Finding lost people
7. Point of contact for off duty teams, typically at night where participants call the PD phone or come to the God tent looking for a crew member

Set Dressing

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Sparky

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Tavern

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Tent Team

HoDs - Morgan Wilkinson
Radio Channel - 1 from Weds - Monday
'Responsibilities:

1. Setting up and taking down PD tents
2. Maintaining those tents
3. Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
4. Bench allocation and distribution
5. Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
6. Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis

Trader Liaison

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Traffic

HoDs - Em Bairstow, Wayne Newton
Radio Channel - 4 from Thursday to Sunday evening
Responsibilities:

1. Management of traffic Thursday 1-10, Friday 10-8, Sun 3-7~ (full team)
2. Overseeing of traffic Saturday and Sunday 9-10.30 (skeleton crew)
3. Directing players and helping to find suitable parking/pitching locations
4. Radio calling for access power hookups, vehicles to be moved, and other issues such as stranded vehicles
5. Crew camp pitcher (new role under traffic team)
   • Organising the pitching in crew camp
   • Maintaining emergency access and preventing incorrect pitching and parking