Organisation, Roles & Responsibilities
Operations (Matt Pennington, Clare Evans)
Primarily backstage departments relating to the operation of the event
Coach Team
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Gate
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God
HoDs - Adam Dinwoodie, Erin Knott, plus Alex Brett as deputy head
Radio Channel - 3 Thursday - Sunday eve
Responsibilities:
- (Along with Gate) managing bookings and ticket payments at the event
- Creating and distributing character packs
- Lost property
- Player PC provision
- Resource hand-in and swapping
- Potion brewing
- (Along with refs) recording and processing rituals, spells and ceremonies
- (Along with, variously, PW, PX, refs, egregores, …) assisting with game, system, character, &c. queries
- Default point of contact and signposting for other teams e.g. most commonly Participant Welfare, Refs, Game Team , Hygiene, Tents, Infrastructure
IT
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Moderators
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===Participant Welfare===HoDs -
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Photography
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Plot Production (tbc)
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Costume
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Encounter Tents
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Makeup
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NPCs
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Props
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Set-up
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SFX
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Workshop
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Campaign & Plot (Andy Raff)
Battles
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Plot Writers
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Skirmish Team
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Field NPCs (Clare Evans)
Academy
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Civil Service
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Egregores
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Magistrate
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Refs (Graeme Jamieson)
Referee team (Anvil, skirmish & battle)
HoDs - Emma Woods, James Crollie, Sue Whittaker
Radio Channels - 5 (Anvil during time ine), 12 & 13 (skirmish and battles from Friday evening to Sunday lunchtime)
Responsibilities:
- Adjudicating and enforcing rules
- Managing LARP combat safety
- Process rituals of all complexities and the majority of recorded character transactions (barring those restricted to GOD)
- Managing the logistics of getting players to skirmishes or battles
Weapons Check
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- Team leads - David Henderson
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Site (Ali Pennington)
Camp Planner
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Crew Welfare
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Hygiene
HoDs - Tim Knight, Athena Wride
Radio channel - 1 from Fri pm - Sun eve
Responsibilities:
- Ensuring toilets remain stocked with Toilet Paper and Hand Sanitiser
- Ensuring Sanitary Bins are deployed to Toilets (we do not handle emptying them, that is provided by the ceritified waste disposal company)
- Triaging issues with toilets, raising with PD's contractor where relevant
- Tidying and re-stocking the toilets on Saturday and Sunday mornings
- Providing cleaning materials for Showers (though we don't actively clean them ourselves, nor are we responisble for the temperature of Water in them - the latter is Infrastructure)
- Providing PPE (disposable gloves, disposable aprons) to teams that need it
Infrastructure
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Litter Picking
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Security
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Set Dressing
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Sparky
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Tavern
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Tent Team
HoDs - Morgan Wilkinson
Radio Channel - 1 from Weds - Monday
'Responsibilities:
- Setting up and taking down PD tents
- Maintaining those tents
- Allocating and distributing tents based on requests from other departments e.g. Tent team will decide what tent is for what purpose and therefore roughly what area it goes in, camp planners and individual departments map out exactly where they want it, the final location and configuration of the erected tent plus its box can be jointly negotiated
- Bench allocation and distribution
- Advising on player tent safety and suitability e.g. checking player frame tents are securely storm lashed and giving them storm lashings if not
- Ad hoc generic Infrastructure tasks that require manual labour or tools e.g. digging drainage ditches - to be negotiated outside of core Tent duties on a case by case basis
Trader Liaison
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Traffic
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