Camp planner

Overview

The camp coordinator is the Profound Decisions member of crew responsible for the layout, security, and tidiness of a nation's camp. Not all nations will have PD members of crew in these positions, but we are looking at replacing our existing player volunteer camp planners with full-time camp coordinators in the larger nations as those spots become vacant.

Responsibilities

Camp Organisation

The camp coordinator will liaise with the players in their nation and with the other camp coordinators and camp planners to create the intended layout for the event. They will be on site from Thursday morning of the event and available to direct players to the relevant spot. They will work with the site team to ensure that rental tents are in the right spot, to deal with any minor problems and to report in any major site problems before or during the event.

Security Point

During the event they operate as part of the security team by being available on a radio until time out each night. Any member of the nation can report a security incident to them so that they can deal with it if it is very minor - or call for security if not. They are not a referee, but are able to radio a call for a referee if needed. If the nation includes any in-character taverns they will ensure that the tavern is following our code of conduct.

The camp coordinators are not expected to act as members of the conduct team - but they will have a radio and be available to report any appropriate matters to the conduct team quickly and effectively. They are expected to work with security to help ensure that all participants behave themselves appropriately throughout the event.

Cleanliness

Immediately after time-out on Sunday, they are expected to tour the camp handing out bin-bags and reminding everyone of the relevant details for clearing their camp (sweeping their camp for rubbish, bagging all rubbish and putting it bags in the skip, and moving unused firewood back to the wood store). They will work with the egregore team to remind players to keep the camp clean during the day.

Chain of Command

During set-up and or take-down, the camp coordinator should refer any problems they experience to the head of the site team or to Alison Pennington if it is a major emergency. During the event they should report in to the head of security.

In-character Limitations

The camp coordinator is a full-time crew role throughout the event. We expect the coordinator to want to be in-character for most of the event but as a member of the event crew, they are covered by all the existing limitations for event crew. This means they are expected to support the game and in particular are not allowed to break any Imperial laws or crucially to accept any Imperial title. It is fine for a camp coordinator to be a busy and active character in the nation, but the guiding principle is that they should not be taking the lead or setting the agendas for their nation - as that is very much something for players to do.