Entry requirements

Overview

To attend a Profound Decisions Empire event in 2022 you will need to have an appropriate government issued COVID pass or a negative COVID test result. We will check everyone who arrives on the gate. If you cannot meet the criteria for entry, you will not be permitted to enter the event.

We will require this proof throughout 2022, regardless of whether government-imposed restrictions are in place. This means that the best way to ensure that you can definitely attend all our events this year is to be vaccinated if you are able. Otherwise, you will be required to take a test before each event and will be unable to attend if it is positive.

Country of Origin
England
Scotland
Wales
Northern Ireland
Isle of Man
Jersey
Guernsey

Using a COVID Pass

• You can attend events in 2022 if you have a valid COVID pass and have not tested positive for COVID in the last seven days

Most countries have created a COVID pass system or equivalent so that people who have been vaccinated can quickly and easily prove their status.

Covid passes are issued by the country you are resident in. The criteria for COVID passes vary from country to country, so please make sure that you check the relevant government website carefully. We have listed links for the United Kingdom and the major British Crown Dependencies in the table on this page. If you're coming from elsewhere, please check the travel rules for your country of origin carefully and email us if you have any questions.

Pre-registration of Vaccination Status

• If you are fully vaccinated please consider registering your vaccination status with us in advance of the event
• Pre-registering your vaccination status will make the gate process quicker and easier for everyone
• You can pre-register now provided you can obtain a COVID pass which is valid for 30 days or more

Some COVID pass systems allow you to obtain proof of your vaccination status as a PDF document, letter, or equivalent. If you have one of these, we encourage you to email a copy, scan or photo to the admin team up to one week before the event begins. Please include your unique PID (player id number) in the email if you know it. This will mean you won't need to have your status checked on the gate, making the entry queue process quicker.

You can pre-register your COVID pass now, provided you can obtain a pass that is valid for 30 days or more then we will accept that for the events this year. A few players have found their pass is only valid for two days, which we can't accept. If that happens, try downloading the app to your mobile and using that rather than the website if you can. Alternatively you may be able to download the earlier NHS app and send us a screenshot of that.

We will send you an email to confirm registration of your COVID pass. Once you've received this acknowledgement from us, you won't need to bring any further proof of your vaccination status on the day. You must bring proof with you to show at the gate if you do not receive a positive response from us.

Head office staff will leave for site one week before the event begins, so you will not be able to pre-register your vaccination status after this date. Please note that you can only use pre-registration if you are fully vaccinated. You cannot preregister your status a week before the event using a COVID test.

Using a COVID Test

• If you are not using a COVID pass you must have completed a negative test within the last 24 hours before your arrival
• You must take a COVID test and report the results before setting off for the event
• We cannot supply lateral flow (LFT) COVID test kits on the gate

If you are not vaccinated and your country of residence does not provide an option to obtain a COVID pass using a COVID test, then you must take an appropriate COVID test. You must complete the test in the 24 hours before setting off for the event.

If you are taking an LFT COVID test in the UK, then you must report the results. You will need to show the text or email you receive at the gate when you arrive.

There will not be COVID tests available on the gate. You must acquire your own test and complete it before you arrive.

If You Test Positive For COVID

• Do not attend the event if you have tested positive for COVID in the last seven days
• If you are booked for the event email us to let us know you cannot attend due to COVID
• After the event, your ticket will be fully refunded. You will still receive XP and be eligible for downtime as usual

If you test COVID positive at any point in the seven days before the event begins then you must not attend the event. Please email admin to let us know that you are unable to attend due to COVID. If you email us before the end of the event on Sunday, we will switch your booking to complimentary. The entire cost of your ticket will be fully refunded to your account, but you will still qualify as having attended, so you will still be eligible to submit a downtime and receive XP benefits as if you had attended the event normally.

If You Have New Symptoms

• You must follow official guidance if you have any new symptoms that could be caused by COVID, even if you are vaccinated

If you develop any symptoms that could be caused by COVID, then you must follow the official guidance.

The current guidance states that if you have any of the main symptoms for COVID, you must take a PCR test and isolate if it is positive. The main symptoms of COVID include a new continuous cough, a high temperature, and a loss of, or change in, your normal sense of taste or smell (anosmia). We will update this section if official guidance changes.

If you develop any of the above symptoms on the run-up to the event, you must take a PCR test and receive a negative result before you attend the event. If you develop any of the above symptoms while you are at the event, then you will need to isolate until you can receive a PCR test result. In practice this will mean isolating in your tent until it is practical for you to go home. You should aim to go home as soon as it is practical to do so. If this happens then let us know as soon as possible and we will switch your booking to complimentary. The entire cost of your ticket will be fully refunded to your account, but you will still qualify as having attended, so you will still be eligible to submit a downtime and receive XP benefits as if you had attended the event normally.

If you develop other new and unexplained symptoms that could be caused by COVID, you will need to take an LFT and obtain a negative result to confirm that you may attend or remain at the event.

Under 16s

• Most young participants will not be able to obtain a COVID pass and will need to use a COVID test
• Young children are not expected to take a COVID test - in this case their parent or guardian will need to take a test instead
• If you attend the event with a child who does not have a COVID pass or test result then you will need to take a COVID test and bring your result instead

Many young participants are not eligible to receive a COVID vaccine at this time and will need to use a COVID test instead. We do not expect children who are under 11, or children for whom COVID testing is distressing, to take a test - in this case we will ask the accompanying parents or guardians to provide proof of a negative test that they have taken instead.

This means that if you are attending with children, then either they have a COVID pass or complete a COVID test, or you will need to complete a COVID test instead.

Travel and Camping

• Try to share transport and camping logistics with members of your household group where practical
• Make sure that everyone you are sharing transport to the event with has the appropriate COVID pass or COVID test result before embarking

We recommend that where possible you travel and camp in household groups. When this is not possible, you should consider what you will do if one of you develops COVID symptoms or tests positive for COVID during the event, and plan accordingly. Our player support team will do everything possible to help, but we cannot provide transport home. We will have a small number of spare tents available for people who are isolating, but these are intended as emergency backup for people who have no other option.